Common use of Supervisor Files Clause in Contracts

Supervisor Files. A. Supervisors may maintain one (1) file for each Member under their supervision which contains informal notes by the supervisor concerning the Member's job performance or conduct, notes made in performance review or other counseling sessions with the Member, copies of completed work assignments, drafts or work in progress and informal written communications between the Member and the supervisor concerning performance or conduct issues. B. The purpose of supervisory files is to encourage supervisors to maintain informal records on a continuing basis, which will provide substantiation for performance ratings or other performance or conduct related actions. File materials become part of a Member's personnel file only if they are incorporated in or attached to related personnel actions. In the event a Member transfers within the department, his supervisory file materials may be transferred to a new supervisor. C. Documents contained in supervisory files shall not be retained after one (1) year from said documentation.

Supervisor Files. A. Supervisors may maintain one (1) file for each Member under their supervision which contains informal notes by the supervisor concerning the Member's job performance or conduct, notes made in performance review or other counseling sessions with the Member, copies of completed work assignments, drafts or work in progress and informal written communications between the Member and the supervisor concerning performance or conduct issues. B. The purpose of supervisory files is to encourage supervisors to maintain informal records on a continuing basis, which will provide substantiation for performance ratings or other performance or conduct related actions. File materials become part of a Member's personnel file only if they are incorporated in or attached to related personnel actions. In the event a Member transfers within the department, his supervisory file materials may be transferred to a new supervisor. C. Documents contained in supervisory files shall not be retained after one (1) year from said documentation.