Common use of Supervisor Files Clause in Contracts

Supervisor Files. Only one (1) official personnel file will be maintained on an employee. The official personnel file is located in the Human Resources Services Section at GHQ. However, the supervisor may maintain a supervisory file which shall include notes on an employee’s job performance for the explicit purpose of preparing employee performance evaluation reports. Within three (3) business days of an employee’s request to his/her direct supervisor, he/she shall be allowed to inspect the supervisor’s file. An employee requesting to examine his/her supervisor file shall do so in the presence of his/her supervisor, or designee. Employees shall not remove any material from their file. Employees shall be given upon request a copy of their supervisor’s file dated and certified as complete.