Common use of SUPERVISION EXERCISED Clause in Contracts

SUPERVISION EXERCISED. This employee may have the responsibility for administering a complete scanning operation, including supervision of scanning procedures and clerical duties. He / she has decision-making responsibilities, and may teach and supervise employees in his / her line of expertise. Primary Responsibilities: Knowledge of operation and maintenance of all machines in the scanning and copy department, capable of making minor adjustments; Prepares all documents for scanning, determines legibility, makes sure all deeds have transfer tax yes or no stamps, end of document stamps, and are scanning correct image to the correct document number listed on their screen, and they are responsible for archival preservation; Scans all recorded documents after analysis for conformance with Maine Statutory requirements; Responsible for scanning all pages accurately in any give recorded document; Proofread processed scanned documents for quality and accuracy; Ability to cross reference data into the computer in the indexing phase; Considerable knowledge of clerical procedures and practices, prepare replies to correspondence and inquiries pertaining to subject area, ability to communicate effectively both orally and in writing; Answer phone, take accurate copy or place orders, answer general information questions; Assist general public in use of Registry of Deeds facilities, i.e., indexes, computers, maps, etc., as well as assisting with research questions; Received cash and properly enter into computer, ability to make accurate mathematical calculations, billing statements; Responsible for maintaining original recorded documents; Proofread documents against scanned image, responsible for rescanning documents after inspection, make minor repairs to existing volumes; Responsible for ordering and maintaining supplies for scanning documents and plans; Cross train on various other jobs in the Deeds Office at the request of Register; Perform other duties as assigned. (This position may not include all of the duties listed, nor do the listed examples include all tasks, which may be found in positions of this class). Knowledge, Skills, and Abilities Required: He/she needs a good knowledge of practices and procedures in filing the documents of the Registry of Deeds office; a good knowledge of scanning equipment; the ability to focus in on correct focus and accuracy of the documents being scanned; the ability to interpret and follow written guidelines and technical manuals. Good knowledge of office equipment, policies, practices and procedures applicable to the Registry of Deeds office. Some knowledge of management and supervisory techniques. ABILITY TO DEVELOP AND MAINTAIN HARMONIOUS WORKING RELATIONSHIPS WITH CO-WORKERS, THE PUBLIC AND ATTORNEYS.

SUPERVISION EXERCISED. This employee may have the responsibility for administering a complete scanning operation, including supervision of scanning procedures Provides technical and clerical duties. He / she has decision-making responsibilities, procedural assistance to Registry staff when Register and may teach and supervise employees in his / her line of expertiseDeputy are absent. Primary Responsibilities: Knowledge Assumes full responsibility of operation Registry and maintenance of all machines Deputy in the scanning and copy department, capable of making minor adjustments; Prepares all documents for scanning, determines legibility, makes sure all deeds have transfer tax yes or no stamps, end of document stamps, and are scanning correct image to the correct document number listed on their screen, and they are responsible for archival preservation; Scans all recorded documents after analysis for conformance with Maine Statutory requirementsabsence; Responsible for scanning all pages accurately processing and recording land documents presented after decided legislative and archival acceptability; Responsible for receiving large amounts of cash and checks, compute and receive consideration and cancel transfer tax forms; Responsible for assuring correctness of recording charges and the billing of these customers (accounts receivable); Process incoming mail, responsible for following cover letter instructions, correct order, make decisions as to legal and archival compliance of documents to be recorded, completion of correct return, handling of funds in any give recorded documentaccurate manner; Proofread processed scanned documents Responsible for quality sending letters to public and accuracy; Ability legal professional which are clear and helpful and know which letters may be sent as a matter of course and to cross reference data into have the computer in judgment to know when the indexing phase; Considerable knowledge of clerical procedures and practices, prepare replies to correspondence and inquiries pertaining to subject area, ability to communicate effectively both orally and in writing; Answer phone, take accurate copy Register or place orders, answer general information questionsDeputy should be consulted; Assist general public in use of Registry of Deeds facilitiesfacilitates, i.e., indexes, computers, maps, etc., . as well as assisting with research questions; Received cash Routine office procedures such as answering the telephone when receptionist is otherwise on another call, filing correspondence, typing and properly enter into computeruse of photo-copy machine, ability to make accurate mathematical calculations, billing statementsetc.; Responsible for maintaining original recorded documents; Proofread documents against scanned imageaccuracy of document numbers, responsible for rescanning documents after inspection, make minor repairs to existing volumes; Responsible for ordering book and maintaining supplies for scanning page on documents and plansplot place received for recording; Cross train on various other jobs Provides procedural assistance to all new employees; Recommend improvements in the Deeds Office at organizational structure, procedure, and practices of department; Must use independent judgment in established policy or procedure in the request absence of Registerthe Register or Deputy; Perform other duties as assignedCross-trained on all jobs except Register and Deputy Positions. (This position Employee may or may not include perform all of the duties listed, nor do the listed examples include all tasks, which may be found in positions of this call; nonetheless, they are common to the class). ) Knowledge, Skills, and Abilities Required: He/she needs a good Must have considerable knowledge of practices and procedures in filing the documents of the statutes relating to a Registry of Deeds office; a good knowledge proper recording of scanning equipmentland documents; the ability to focus in on correct focus office procedure and accuracy of the documents being scanned; the ability to interpret and follow written guidelines and technical manualspolicies. Good knowledge of modern office practiced, procedures, equipment, policies, practices record keeping and procedures applicable accounting. Ability to supervise the work of others; deal effectively with the public. Must have the ability to make sound decisions in absence of page 2 of Assistant Register – Registry of Deeds officesuperiors. Some knowledge Must be able to establish and maintain good working relationships with staff, general public, officials, and staff of management other public and supervisory techniques. ABILITY TO DEVELOP AND MAINTAIN HARMONIOUS WORKING RELATIONSHIPS WITH CO-WORKERS, THE PUBLIC AND ATTORNEYSprivate agencies.

SUPERVISION EXERCISED. This employee may have the responsibility for administering a complete scanning operation, including supervision of scanning procedures and clerical duties. He / she has decisionMay provide on-making responsibilities, and may teach and supervise the-job training to new employees in his / her line of expertisefunctions performed. Primary Responsibilities: Knowledge Have knowledge of operation and maintenance of all machines in the scanning and copy department, is capable of making minor adjustmentsadjustments to photocopy, fax, and plan machines; Prepares all Reproduce variety of recorded legal documents upon request by the public, attorneys and private agencies, prepare documents for scanningcertification by the Register of Deeds or Deputy; Receive considerable amount of cash and properly record the cash into the computer, determines legibilityperform other related bookkeeping procedures, makes sure all deeds have transfer tax yes or no stampspaid-receipts, end of document stamps, and are scanning correct image to the correct document number listed on their screen, and they are responsible for archival preservationbilling; Scans all recorded documents after analysis for conformance with Maine Statutory requirements; Responsible for scanning all pages accurately in any give recorded document; Proofread processed scanned documents for quality and accuracy; Ability to cross reference data into Operate the computer in the indexing phase; Considerable knowledge performance of clerical procedures and practices, prepare replies to correspondence and inquiries pertaining to subject area, ability to communicate effectively both orally and in writing; Answer phone, take accurate copy or place orders, answer general information questionsduties; Assist general public in the use of the facilities of the Registry of Deeds facilitiesoffice, i.e., indexesindexed, computerscomputer, maps, etc., as well as assisting with research questions; Received cash and properly enter into computer, considerable ability to make research, locate, interpret and apply recorded information; Ability to reply to corresponded and inquires not requiring policy decisions or action, particularly to know which letters may be sent as a matter of course and to have the judgment to know when the Register of Deeds should be consulted, maintain correspondence files; Ability to understand and follow complex oral and written directions; Answer the phone, take accurate mathematical calculationscopy or plan orders, billing statementsanswer inquiries pertaining to department; Proofread all processed and recreated volumes of recorded documents for accuracy and quality and mail back documents to customers when proofreading process is finished; Ability to cross-reference on the related documents (marginal notations) on the indexing phase in the computer; Research through files and/or indexes for information upon request for the public, or Register; Train operation of machines and procedures of operation; Responsible for maintaining a number or original recorded documents; Proofread documents against scanned imageMaintain adequate stocks and supplies, responsible for rescanning documents after inspection, make minor repairs to existing volumessmooth operation of machines; Responsible for ordering and maintaining supplies for scanning documents and plans; Cross Cross-train on various other jobs in the Deeds Office office at the request of RegisterRegisters request; Perform Performs other duties as assigned. (This position may not include all of the duties listed, nor do the listed examples duties include all tasks, which may be found in positions of this class). Knowledge, Skills, and Abilities Required: He/she needs a good knowledge of practices and procedures in filing the documents of the Registry of Deeds office; a good knowledge of scanning equipment; the ability to focus in on correct focus and accuracy of the documents being scanned; the ability to interpret and follow written guidelines and technical manuals. Good knowledge of office equipment, policies, practices and procedures applicable to the Registry of Deeds office. Some knowledge of management and supervisory techniques. ABILITY TO DEVELOP AND MAINTAIN HARMONIOUS WORKING RELATIONSHIPS WITH CO-WORKERS, THE PUBLIC AND ATTORNEYS.

SUPERVISION EXERCISED. This employee may have the responsibility for administering a x complete scanning operation, including supervision of scanning procedures and clerical duties. He / she has decision-making responsibilities, and may teach and supervise employees in his / her line of expertise. Primary Responsibilities: Knowledge of operation and maintenance of all machines in the scanning and copy department, capable of making minor adjustments; Prepares all documents for scanning, determines legibility, makes sure all deeds have transfer tax yes or no stamps, end of document stamps, and are scanning correct image to the correct document number listed on their screen, and they are responsible for archival preservation; Scans all recorded documents after analysis for conformance with Maine Statutory requirements; Responsible for scanning all pages accurately in any give recorded document; Proofread processed scanned documents for quality and accuracy; Ability to cross reference data into the computer in the indexing phase; Considerable knowledge of clerical procedures and practices, prepare replies to correspondence and inquiries pertaining to subject area, ability to communicate effectively both orally and in writing; Answer phone, take accurate copy or place orders, answer general information questions; Assist general public in use of Registry of Deeds facilities, i.e., indexes, computers, maps, etc., as well as assisting with research questions; Received cash and properly enter into computer, ability to make accurate mathematical calculations, billing statements; Responsible for maintaining original recorded documents; Proofread documents against scanned image, responsible for rescanning documents after inspection, make minor repairs to existing volumes; Responsible for ordering and maintaining supplies for scanning documents and plans; Cross train on various other jobs in the Deeds Office at the request of Register; Perform other duties as assigned. (This position may not include all of the duties listed, nor do the listed examples include all tasks, which may be found in positions of this class). Knowledge, Skills, and Abilities Required: He/she needs a good knowledge of practices and procedures in filing the documents of the Registry of Deeds office; a good knowledge of scanning equipment; the ability to focus in on correct focus and accuracy of the documents being scanned; the ability to interpret and follow written guidelines and technical manuals. Good knowledge of office equipment, policies, practices and procedures applicable to the Registry of Deeds office. Some knowledge of management and supervisory techniques. ABILITY TO DEVELOP AND MAINTAIN HARMONIOUS WORKING RELATIONSHIPS WITH CO-WORKERS, THE PUBLIC AND ATTORNEYS.