SUBRECIPIENT RECORDS Sample Clauses

SUBRECIPIENT RECORDS. Subrecipient shall create, document and maintain all necessary records, books, papers and other documents (“Required Records”) which establish performance of and compliance with the terms and conditions of this Agreement for a period up to and including December 30, 2027. Subrecipient shall make the Required Records available for inspection, review and audit by authorized representatives of the City or the State of Colorado. In addition, City intends to seek reimbursement from the Colorado Department of Local Affairs under the Coronavirus Relief Fund Program for all funds distributed under the Agreement. Subrecipient shall provide all assistance requested by City in order to apply for and process any reimbursement request under said program including providing any Required Records. Subrecipient acknowledges and agrees that City will require documentation of the use of the funds, including providing any Required Records, for purposes of filing such reimbursement on or before January 10, 2021.

SUBRECIPIENT RECORDS. The SUBRECIPIENT shall keep accurate written records of all expenses incurred by it and of monies received by it and of all studies, statistics and reports made or issued by SUBRECIPIENT in conducting the program. The SUBRECIPIENT shall also keep accurate written minutes of all meetings of the Board of Directors or Committees of SUBRECIPIENT and shall keep accurate employment records, correspondence records, and other records necessary to enable CITY to review SUBRECIPIENT's operations during the conduct of the program. In addition, SUBRECIPIENT shall maintain all such records as may be required to be kept pursuant to the terms of the Housing and Community Development Act or regulations adopted pursuant thereto, and such records and documents as may be necessary to enable CITY to prepare and submit such audits, assurances, reports, and certificates as may be required of CITY under such act or such regulations. SUBRECIPIENT shall keep all such records and documents as may be necessary to enable CITY and/or the Federal Government to determine whether the funds to be allocated pursuant to the terms of this Contract have been or are being used in compliance with the provisions of the HCD Act and regulations adopted thereunder. Specifically, records shall be kept documenting income of clients served to determine that SUBRECIPIENT's program is primarily benefiting low- and moderate-income persons. SUBRECIPIENT shall estimate the annual income (24 CFR 813.106) of a family or household by projecting the prevailing rate of income of each person at the time assistance is provided for the individual, family, or household (as applicable). Estimated annual income shall include income from all family or household members, as applicable. This does not apply to activities that qualify under the National Objective 570.208(a)(1), area benefit activities, as identified by City Staff. Activities qualifying under 570.208(a)(1) must use the area income data supplied to the CITY by HUD. The SUBRECIPIENT must provide documentation showing beneficiaries meet the requirements as defined by HUD (i.e. elderly, children, youth, special needs, etc.). HUD’s definitions are referenced on the Community Programs webpage: ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇, under Community Development Block Grant (CDBG) Program. At CITY's request, SUBRECIPIENT shall furnish CITY with a copy of any record maintained by SUBRECIPIENT pursuant to the terms of this Contract. SUBRECIPIENT shall take reaso...

SUBRECIPIENT RECORDS. A. Maintenance‌ Subrecipient shall make, keep, maintain, and allow inspection and monitoring by the State of a complete file of all records, documents, communications, notes and other written materials, electronic media files, and communications, pertaining in any manner to the Work or the delivery of Services (including, but not limited to the operation of programs) or Goods hereunder. Subrecipient shall maintain such records for a period (the “Record Retention Period”) of three years following the date of submission to the State of the final expenditure report, or if this Award is renewed quarterly or annually, from the date of the submission of each quarterly or annual report, respectively. If any litigation, claim, or audit related to this Award starts before expiration of the Record Retention Period, the Record Retention Period shall extend until all litigation, claims, or audit findings have been resolved and final action taken by the State or Federal Awarding Agency. The Federal Awarding Agency, a cognizant agency for audit, oversight or indirect costs, and the State, may notify Subrecipient in writing that the Record Retention Period shall be extended. For records for real property and equipment, the Record Retention Period shall extend three years following final disposition of such property. B. Inspection‌ Subrecipient shall permit the State to audit, inspect, examine, excerpt, copy and transcribe Subrecipient Records during the Record Retention Period. Subrecipient shall make Subrecipient Records available during normal business hours at Subrecipient’s office or place of business, or at other mutually agreed upon times or locations, upon no fewer than 2 Business Days’ notice from the State, unless the State determines that a shorter period of notice, or no notice, is necessary to protect the interests of the State.

SUBRECIPIENT RECORDS. Subrecipient shall maintain records as to all services provided, reimbursable expenses incurred in performing the Scope of Services and complete accounting records. Accounting records shall be kept on a generally recognized accounting basis and as requested by the City’s auditor. The Compliance Provisions attached as Exhibit “B” hereto are made a part of this Agreement and Subrecipient agrees to perform and comply with same. The City shall have the right to inspect and copy, during reasonable business hours, all books, documents, papers and records of the Subrecipient which relate to this Agreement for making an audit or examination. Upon completion of the work and end of the term of this Agreement, the City may require all Subrecipient’s financial records relating to this Agreement to be turned over to City.

SUBRECIPIENT RECORDS