Common use of Safeguarding Clause in Contracts

Safeguarding. Status of the Hirer & Safeguarding of Children & Young People’ Lettings will not be made to persons under the age of 18, or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion of the Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact with the school’s pupils, all personnel involved must have appropriate recruitment and vetting checks in accordance with DCFS guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirers. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking of applications, CVs, references and appropriate CRB checks) – including the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral to the police as necessary Good record keeping (including decision-making about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse of children or adults by those in a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during any letting. The Headteacher or members of the Governing Body from the Premises and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Form.

Safeguarding. Status Contractor’s responsibilities for the application of Safeguarding in respect of children/students/young people and Contract staff.  Contracted teaching and support staff are trained to follow safeguarding protocol including when a child or young person makes a disclosure, the Hirer & Contracted staff member will report this to your school or academy safeguarding officer in the first instance. Contract staff shall record the incident in writing and submit this to the Client’s designated Safeguarding Officer.  Similarly, if Contracted staff see or hear anything that raises concerns about the treatment of Children & Young People’ Lettings any child, student or young person whilst teaching in a school, home or any other pre- approved educational setting, Connect2Education staff will report all concerns to the Client’s designated Safeguarding Officer. This applies to all children, students and young people in addition to those Contracted staff are engaged to teach; Contracted staff understand their safeguarding responsibilities as a teacher extend to a duty of care to all students and young people. Contracted staff also have a duty of care towards other professional colleagues.  Contracted staff shall not directly involve themselves with any incidents they may witness or disclosures they may be made aware of; Contracted staff understand that they must record the incident or disclosure in writing with a date and all known information and ensure this is passed to persons under the age of 18, or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, designated safeguarding officer at the discretion earliest opportunity.  Contracted staff have a duty of care to our staff and the Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact students/young people with the school’s pupils, all personnel involved must have appropriate recruitment and vetting checks in accordance with DCFS guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirerswhom we work. The Birmingham Local Children Safeguarding Board states Contracted is responsible for safeguarding and background checks of Contracted staff and will provide evidence of due diligence and clear evidence of our safer recruiting measures.  Clients shall provide any additional information regarding risk assessments where home tuition or residential tuition has been requested. The Contractor adheres to a lone working policy (on our website) Contract staff shall notify their line manager of their attendance to a school or property each time the tuition takes place.  Where a safeguarding check is required due to a new home visit, the Contracted may request that a Client staff member accompany a ‘safe organisationnew’ is one that ensures that its governing body, all tutor to the home in the first instance to ensure safeguarding checks have been done. In addition the Client shall ascertain the program of its employees, commissioned or contracted agents delivery including where tuition will take place and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking of applications, CVs, references and appropriate CRB checks) – including the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons a competent adult (in positions of trust – including independent advice and referral to the police as necessary Good record keeping (including decision-making about concerns / allegationshome) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse of children or adults by those in a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during any letting. The Headteacher or members of the Governing Body from the Premises and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given tuition is taking place.  There is an additional charge for a safeguarding check made by Connect2Education Ltd. This is agreed in advance with the Client.  By prior agreement our tutors/teachers will deliver one to school functionsone and one to two student/pupil provision (up to two students per teacher) in our teaching centre; this is by agreement of hours booked. Access to the school’s toilet facilities is included as part Additional students are charged at 50% of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Formcharge per hour as outlined on Appendix 1.

Safeguarding. Status of All new licences, leases and joint use agreements drawn up by the Hirer & Safeguarding of Children & Young People’ Lettings Council will not contain safeguarding provision. We are working on how to include this into existing agreements completed since January 2007. The model TOCA includes safeguarding elements – paragraph 8 and Appendix 1. These need to be made reproduced as written. For Hire arrangements where the hirer provides activities for children or young people or has access to persons under the age of 18, or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion of the Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact with the school’s pupils, all personnel involved the Governors must have appropriate recruitment and vetting checks in accordance with DCFS guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirers. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides include the following checklist:-. Safe recruitment / selection practice declaration (including but not only rigorous checking of applications, CVs, references and appropriate CRB checkstaken from Appendix 1) – including the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral to the police as necessary Good record keeping (including decision-making about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse of children or adults by those in a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during any letting. The Headteacher or members of the Governing Body from the Premises and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use document conditions signed by the Hirer user: Safeguarding / Child Protection Declaration The User undertakes to ensure that all staff or volunteers providing a service on behalf of the User will be made aware of the Local Safeguarding Children’s Board child protection procedures and other the DCSF guidance (2007) Safeguarding Children and Safer Recruitment in Education. Specifically the User will take responsibility for ensuring that all required recruitment checks are undertaken on any adult using [insert name of school] premises. (This should include enhanced CRB checks on all those likely to have unsupervised contact with children and young people and a requirement that any allegation about inappropriate behaviour from any adult, employed or volunteering for the User is referred to the Local Authority Designated Officer for investigation). [Insert name of user representative] on behalf of [insert name of User organisation] accept the responsibilities to safeguard and promote the welfare of all the children or young people for whom we provide a service. I accept the requirement to follow the guidance and procedures outlined above. I/we agree to provide a copy of our child protection policy on request of the governing body of [insert name of the school]. I/we confirm that all adults involved either employed or being used on a voluntary basis to provide services on behalf of [insert name of user organisation] have been through the appropriate recruitment checks (identified in Safeguarding Children and Safe Recruitment Guidance DCSF publication 2007) and have received and will continue to receive on a three yearly cycle basic child protection training. [Insert name of the letting‘user’ representative] of [insert name of the organisation] make this declaration to confirm that we agree to and accept the expectations of this agreement outlined above and at paragraph 8 of the transfer of control agreement. The Hirer will request Signed (on behalf of user organisation) Date (Please attach a copy of your organisation’s Child Protection Policy with this in the Application Form.declaration). Guidance prepared by: Xxxxx Xxxxxxxxx Area Service Manager Central and Local Authority Designated Officer, Schools Xxxxxx Xxxxx Service Manager Asset Management School Organisation & Planning

Safeguarding. Status The use of social networking sites introduces a range of potential safeguarding risks to children and young people. Potential risks can include, but are not limited to: online bullying, grooming, exploitation or stalking, exposure to inappropriate material or hateful language, encouraging violent behaviour, self-harm or risk taking. In order to mitigate these risks, there are steps you can take to promote safety on line: You should not use any information in an attempt to locate or meet a child. Ensure that any messages, photos or information comply with existing policies. Reporting safeguarding concerns Any content or online activity which raises a safeguarding concern must be reported to the lead safeguarding officer in the school. Any online concerns should be reported as soon as identified as urgent steps may need to be taken to support the child. With regard to personal safeguarding, you should report any harassment or abuse you receive online while using your work accounts. Reporting, responding and recording cyberbullying incidents Staff should never engage with cyberbullying incidents. If in the course of your employment with this school, you discover a website containing inaccurate, inappropriate or inflammatory written material relating to you, or images of you which have been taken and/or which are being used without your permission, you should immediately report this to a senior manager at your school. Staff should keep any records of the Hirer & Safeguarding abuse such as text, emails, voicemail, website or social media. If appropriate, screen prints of Children & Young People’ Lettings messages or web pages could be taken and the time, date and address of site should be recorded. Action by employer: inappropriate use of social media Following a report of inappropriate use of social media, the senior manager will not be made to persons under conduct a prompt investigation. If in the age of 18, or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion course of the Governing Bodyinvestigation, it is found that a criminal record check via pupil submitted the Criminal Records Bureau (CRB). If a particular letting involves contact material to the website, that pupil will be disciplined in line with the school’s pupilsbehaviour policy. The senior manager, all personnel involved must have where appropriate, will approach the website hosts to ensure the material is either amended or removed as a matter of urgency, ie within 24 hours. If the website requires the individual who is complaining to do so personally, the school will give their full support and assistance. Checks will be carried out to ensure that the requested amendments or removals are made. If the website(s) does not co-operate, the senior manager will contact the internet service provider (ISP) as the ISP has the ability to block access to certain sites and, in exceptional circumstances, can close down a website. If the material is threatening and/or intimidating, senior management will, with the member of staff’s consent, report the matter to the police. The member of staff will be offered full support and appropriate recruitment and vetting checks stress counselling. Breaches of this policy Any member of staff suspected of committing a breach of this policy (or if complaints are received about unacceptable use of social networking that has potentially breached this policy) will be investigated in accordance with DCFS guidancethe school’s bullying or disciplinary procedure. All The member of staff will be expected to co-operate with the school’s investigation which may involve: handing over relevant passwords and login details, printing a copy or obtaining a screenshot of the alleged unacceptable content, determining that the responsibility or source of the content was in schools are required fact the member of staff. The seriousness of the breach will be considered including the nature of the content, how long the content remained visible on the social media site, the potential for recirculation by others and the impact on the school or the individuals concerned. Staff should be aware that actions online can be in breach of the harassment/IT/equality policies and any online breaches of these policies may also be treated as conduct issues in accordance with the disciplinary procedure. If the outcome of an investigation leads to disciplinary action, the consequences will be dealt with in accordance with the appropriate procedures. Serious breaches could result in the dismissal of the employee. Where conduct is considered to be cleared at Enhanced level and therefore this should be replicated across to Hirers. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing bodyunlawful, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking of applications, CVs, references and appropriate CRB checks) – including school will report the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral matter to the police as necessary Good record keeping (including decision-making about concerns / allegations) and database systems A formal other external agencies. Monitoring and independent review process for learning from serious untoward incidents with regard to abuse of children or adults by those in a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt If the manager reasonably believes that hirers have not followed correct procedures. Regular audits of the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where an employee has breached this is a strength of the school accommodationpolicy, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during any letting. The Headteacher or members of the Governing Body from the Premises and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher time the school will decide conflicting requests for the use of the premises, with priority at all times being given to school functions. Access to monitor or record communications that are sent or received from within the school’s toilet facilities is included as network. This policy will be reviewed on a yearly basis and, in accordance with the following, on an as-and-when-required basis: legislative changes, good practice guidance, case law, significant incidents reported. This policy does not form part of any employee’s contract of employment and may also, after consultation with the hire arrangements. Subject trade unions, be amended from time to availability, car parking facilities may be available for use time by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Formschool.

Safeguarding. Status Contractor’s responsibilities for the application of the Hirer & Safeguarding in respect of Children & Young People’ Lettings will not be made children/students/young people and Contract staff. • Contracted teaching and support staff are trained to persons under the age of 18, follow safeguarding protocol including when a child or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion of the Governing Body, young person makes a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact with the school’s pupils, all personnel involved must have appropriate recruitment and vetting checks in accordance with DCFS guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirersdisclosure. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking of applications, CVs, references and appropriate CRB checks) – including the training of those who recruit Contracted staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral member will report this to the police as necessary Good Designated Safeguarding Lead at Connect2Education in the first instance. Contract staff shall record keeping (including decision-making the incident in writing and submit this to the Client’s designated Safeguarding Officer. • Should Contracted staff see or hear anything that raises concerns about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse the treatment of children any child, student or adults by those young person whilst teaching in a position of trust Holy Trinity school, Connect2Education staff will escalate any report all concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of to the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available Designated Safeguarding Lead at the school in the first instance, then as soon as possible to the Designated Safeguarding Lead at Connect2Education Ltd. • Should Contracted staff see or hear anything that raises concerns about the treatment of any child, student, or young person in any other pre-approved educational setting outside of the school, staff will report all concerns to the Designated Safeguarding Lead at Connect2Education. This applies to all children, students, and young people in addition to those Contracted staff are suitable for disabled accessengaged to teach. • Contracted staff understand their safeguarding responsibilities as a teacher extend to a duty of care to all students and young people. Contracted staff also have a duty of care towards other professional colleagues. Page10 • Contracted staff understand that they must record any incident or disclosure in writing with a date/time and all known information and ensure this is passed to the Designated Safeguarding Lead at Connect2Education at the earliest opportunity. • Contracted staff have a duty of care to all staff and the students/young people with whom we work. The Governing Body reserves the right Contracted is responsible for safeguarding and background checks of access to the premises during Contracted staff and will provide evidence of Safer Recruitment practice and hold a Central Record. Online Tuition – Safeguarding • Clients shall provide any lettingadditional information regarding risk assessments. The Headteacher Contractor adheres to a lone working policy (available on the website) Contracted staff shall notify their line manager of their attendance to a school or members property each time the tuition takes place. • Contracted staff will issue parents and carers with our on-line policy for remote teaching sessions. This policy will outline the details and rules regarding working with our tutors online including parental or carer responsibilities. Connect2Education staff undertake a responsibility for safeguarding children and young people within the agreed timings of the Governing Body from online session. • Connect2Education staff can not be responsible for safeguarding children and young people outside of the Premises and Safety Committee (or suitable alternative) may monitor activities from time to timeagreed timing of the online session. Client’s responsibilities in respect of safeguarding under the agreement. The Headteacher will decide conflicting requests Contracted requires that the Client shall provide the following: • The Client shall make known details of their safeguarding contact/designated officer or teachers with safeguarding responsibilities and their respective contact numbers. • Safeguarding documents for the use of the premises, Connect2Education are available here along with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Form.policies: xxxxx://xxx.xxxxxxx0xxxxxxxxx.xx.xx/our-policies/

Safeguarding. Status All education providers must ensure that they have effective systems in place to keep learners safe by creating a safe learning environment, identifying where there are child welfare concerns and taking action to address them, where appropriate, in partnership with other agencies and through the development of children’s understanding, awareness and resilience through the curriculum. The following accountabilities have been drafted to reflect the requirements that are set out in the Welsh Government Guidance “Keeping Learners Safe” (KLS) 158/2015 January 2015. What the Council will do What the school will do  Ensure that an appropriate senior officer is designated to have lead responsibility for discharging its safeguarding duties in education, with a particular focus on child protection  Allocate resources to support the work of the Hirer & South East Wales Safeguarding Children Board (SEWSCB)  Ensuring senior officers represent the authority on the SEWSCB and that the authority makes an effective contribution to planning coordinated services to meet the needs of Children & Young People’ Lettings will not be made children  Work with other agencies to persons under put in place and support effective partnership working  Allocate resources to enable the age authority and maintained schools to discharge their responsibilities for safeguarding children satisfactorily  Effective liaison with the appropriate diocesan authorities in respect of 18arrangements for aided schools in the area  Monitor the compliance of maintained schools with KLS guidance, or and bring any deficiencies to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion attention of the Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact with governing body of the school’s pupils, all personnel involved must have appropriate recruitment advising upon the action needed to remedy them  Schools are accountable for ensuring effective policies and vetting checks procedures are in place to safeguard and promote the welfare of children in accordance with DCFS relevant guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirers. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides monitoring its compliance with them  Appoint a designated governor for safeguarding  Schools should ensure that the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking safeguarding policy and procedures are in accordance with local authority guidance and locally agreed interagency procedures that are inclusive of applicationsservice that extend beyond the school day, CVsreviewed at least annually, references made available to parents or carers on request and provided in a format appropriate CRB checks) – including the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral to the police as necessary Good record keeping (including decision-making about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse understanding of all children or adults by those in  Review the safeguarding data on a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above termly basis to ensure compliance Leadership / accountability in a named senior manager with safeguarding requirements to include training, safe recruitment and clear access to specialist advice about policy adoption  Ensure that all staff and volunteers undertake appropriate timely child protection training which is kept up to date with refresher training  Ensure that the Chair of Governors and the Designated Safeguarding Governor attend safeguarding training.  Consider attendance of full governing body training on safeguarding  Resolve inter-agency problems as soon as they are identified  Play a full part in child practice reviews, review, revise procedures where appropriate, and disseminate information about relevant findings  Ensure that safeguarding training which meets SEWSCB standard is delivered to all staff and available for governors.  Maintain a record known as the safeguarding matrix to include KLS minimum data  Provide model policies for child protection for schools in line with relevant guidance  Oversee the management of allegations of abuse and liaise with relevant agencies  Meet with schools Designated Safeguarding Leads (DSL’s) on a termly basis  Safeguard and promote the welfare of children who have not been allocated a school place, home educated or are excluded from school, including those being educated in pupil referral units, alternative provision or via the protection home tuition service  Have in place arrangements for overseeing allegations of vulnerable adults abuse against members of staff in the authority and schools in line with Safeguarding in Education: Handling Allegations of Abuse against School Staff (externally if not available within the organisation009/2014) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers  Work with schools and SEWSCB partner agencies to comply ensure that allegations are dealt with the Disability Equality Scheme quickly, fairly and make reasonable adjustments. Where this is a strength of the school accommodationconsistently, this should be and that appropriate referrals are made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during DBS and EWC  Ensure that any letting. The Headteacher or members of deficiencies in child protection are rectified  Observe the Governing Body from the Premises statutory safeguarding processes and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Form.procedures

Safeguarding. Status Contractor’s responsibilities for the application of the Hirer & Safeguarding in respect of Children & Young People’ Lettings will not be made children/students/young people and Contract staff. • Contracted teaching and support staff are trained to persons under the age of 18, follow safeguarding protocol including when a child or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion of the Governing Body, young person makes a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact with the school’s pupils, all personnel involved must have appropriate recruitment and vetting checks in accordance with DCFS guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirersdisclosure. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking of applications, CVs, references and appropriate CRB checks) – including the training of those who recruit Contracted staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral member will report this to the police as necessary Good Designated Safeguarding Lead at Connect2Education in the first instance. Contract staff shall record keeping (including decision-making the incident in writing and submit this to the Client’s designated Safeguarding Officer. • Should Contracted staff see or hear anything that raises concerns about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse the treatment of children any child, student or adults by those young person whilst teaching in a position of trust Holy Trinity school, Connect2Education staff will escalate any report all concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of to the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available Designated Safeguarding Lead at the school in the first instance, then as soon as possible to the Designated Safeguarding Lead at Connect2Education Ltd. • Should Contracted staff see or hear anything that raises concerns about the treatment of any child, student, or young person in any other pre-approved educational setting outside of the school, staff will report all concerns to the Designated Safeguarding Lead at Connect2Education. This applies to all children, students, and young people in addition to those Contracted staff are suitable for disabled accessengaged to teach. • Contracted staff understand their safeguarding responsibilities as a teacher extend to a duty of care to all students and young people. Contracted staff also have a duty of care towards other professional colleagues. Page10 • Contracted staff understand that they must record any incident or disclosure in writing with a date/time and all known information and ensure this is passed to the Designated Safeguarding Lead at Connect2Education at the earliest opportunity. Connect2Education Ltd Xxxx 0 Xxxxxx 0 Xxxxxxxxx Xxxxx Stokesley TS9 5QT • Contracted staff have a duty of care to all staff and the students/young people with whom we work. The Governing Body reserves the right Contracted is responsible for safeguarding and background checks of access to the premises during Contracted staff and will provide evidence of Safer Recruitment practice and hold a Central Record. • Clients shall provide any lettingadditional information regarding risk assessments. The Headteacher Contractor adheres to a lone working policy (available on the website) Contracted staff shall notify their line manager of their attendance to a school or members property each time the tuition takes place. • Contracted staff will issue parents and carers with our on-line policy for remote teaching sessions. This policy will outline the details and rules regarding working with our tutors online including parental or carer responsibilities. Connect2Education staff undertake a responsiblity for safeguarding children and young people within the agreed timings of the Governing Body from agreed online session. • Connect2Education staff can not be responsible for safeguarding children and young people outside of the Premises and Safety Committee (or suitable alternative) may monitor activities from time to timeagreed timing of the online session. • There is an additional charge for an outreach safeguarding check made by Connect2Education Ltd. This is agreed in advance with the Client. Client’s responsibilities in respect of safeguarding under the agreement. The Headteacher will decide conflicting requests Contracted requires that the Client shall provide the following: • The Client shall make known details of their safeguarding contact/designated officer or teachers with safeguarding responsibilities and their respective contact numbers. • Safeguarding documents for the use of the premises, Connect2Education are available here along with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Form.policies: xxxxx://xxx.xxxxxxx0xxxxxxxxx.xx.xx/our-policies/

Safeguarding. Status Contractor’s responsibilities for the application of the Hirer & Safeguarding in respect of Children & Young People’ Lettings will not be made children/students/young people and Contract staff. • Contracted teaching and support staff are trained to persons under the age of 18, follow safeguarding protocol including when a child or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion of the Governing Body, young person makes a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact with the school’s pupils, all personnel involved must have appropriate recruitment and vetting checks in accordance with DCFS guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirersdisclosure. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking of applications, CVs, references and appropriate CRB checks) – including the training of those who recruit Contracted staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral member will report this to the police as necessary Good Designated Safeguarding Lead at Connect2Education in the first instance. Contract staff shall record keeping (including decision-making the incident in writing and submit this to the Client’s designated Safeguarding Officer. • Should Contracted staff see or hear anything that raises concerns about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse the treatment of children any child, student or adults by those young person whilst teaching in a position of trust Holy Trinity school, Connect2Education staff will escalate any report all concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of to the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available Designated Safeguarding Lead at the school in the first instance, then as soon as possible to the Designated Safeguarding Lead at Connect2Education Ltd. • Should Contracted staff see or hear anything that raises concerns about the treatment of any child, student, or young person in any other pre-approved educational setting outside of the school, staff will report all concerns to the Designated Safeguarding Lead at Connect2Education. This applies to all children, students, and young people in addition to those Contracted staff are suitable for disabled accessengaged to teach. • Contracted staff understand their safeguarding responsibilities as a teacher extend to a duty of care to all students and young people. Contracted staff also have a duty of care towards other professional colleagues. • Contracted staff understand that they must record any incident or disclosure in writing with a date/time and all known information and ensure this is passed to the Designated Safeguarding Lead at Connect2Education at the earliest opportunity. • Contracted staff have a duty of care to all staff and the students/young people with whom we work. The Governing Body reserves the right Contracted is responsible for safeguarding and background checks of access to the premises during Contracted staff and will provide evidence of Safer Recruitment practice and hold a Central Record. Page10 • Clients shall provide any lettingadditional information regarding risk assessments. The Headteacher Contractor adheres to a lone working policy (available on the website) Contracted staff shall notify their line manager of their attendance to a school or members property each time the tuition takes place. • Contracted staff will issue parents and carers with our on-line policy for remote teaching sessions. This policy will outline the details and rules regarding working with our tutors online including parental or carer responsibilities. Connect2Education staff undertake a responsiblity for safeguarding children and young people within the agreed timings of the Governing Body from agreed online session. • Connect2Education staff can not be responsible for safeguarding children and young people outside of the Premises and Safety Committee (or suitable alternative) may monitor activities from time to timeagreed timing of the online session. • There is an additional charge for an outreach safeguarding check made by Connect2Education Ltd. This is agreed in advance with the Client. Client’s responsibilities in respect of safeguarding under the agreement. The Headteacher will decide conflicting requests Contracted requires that the Client shall provide the following: • The Client shall make known details of their safeguarding contact/designated officer or teachers with safeguarding responsibilities and their respective contact numbers. • Safeguarding documents for the use of the premises, Connect2Education are available here along with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Form.policies: xxxxx://xxx.xxxxxxx0xxxxxxxxx.xx.xx/our-policies/

Safeguarding. Status The Local Authority has overarching responsibility for safeguarding and promoting the welfare of the Hirer & Safeguarding all children and young people in their area. They have a number of Children & Young People’ Lettings will not be made to persons statutory functions under the age of 181989 and 2004 Children Acts which make this clear, and the ‘Working Together to Safeguard Children’ 2018 guidance1 sets these out in detail. The provider must follow the EYFS and have clear safeguarding policies and procedures in place that are in line with local guidance and procedures for responding to and reporting suspected or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom actual abuse and neglect. A lead practitioner, known as the school does not wish to hire the premises. Persons may have to undergoDesignated Safeguarding Lead, at the discretion of the Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact with the school’s pupils, must take responsibility for safeguarding and all personnel involved staff must have appropriate recruitment training to identify signs of abuse and vetting checks in accordance with DCFS neglect. The provider must have regard to ‘Working Together to Safeguard Children’ 2018 guidance. All providers should ensure that their staff access safeguarding training delivered by the East Riding Safeguarding Children’s Partnership (ERSCP), both eLearning and face to face training, and have a Designated Safeguarding Lead (DSL) who attends regular training and update meetings. Special educational needs and disabilities The Local Authority must strategically plan support for children with special educational needs and/or disabilities (SEND) to meet the needs of all children in schools are required their local area as per the Special Educational Needs and Disability code of practice: 0 to be cleared at Enhanced level and therefore this should be replicated across to Hirers25 years2 (January 2015). The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, provider must ensure owners and all of its employees, commissioned or contracted agents and volunteers or adult participants staff members are aware of their responsibilities duties in relation to safeguard children the SEND Code of Practice and vulnerable adultsthe Equality Act 2010. The Local Authority must be clear and transparent about the support on offer in their area, through their Local Offer, so parents and provides providers can access that support. The provider should be clear and transparent about the following checklist:-SEND support on offer at their setting and make information available about their offer to support parents to choose the right setting for their child with SEND. Safe recruitment / selection practice (including but not only rigorous checking In accordance with the statutory framework for the Early Years Foundation Stage, providers are expected to identify a member of applications, CVs, references and appropriate CRB checks) – including the training of those who recruit staff to work with act as the Special Educational Needs Coordinator (SENCO) and the Council will provide support to them through regular update meetings and inclusion training and guidance. Providers should visit the East Riding Local Offer website, which contains full details of the Council’s inclusion support offer, the Portage Stamp of Approval and the Early Years Support system. Providers should also ensure that they identify children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance qualify for the protection of children. Awareness of local protocols Disability Access Funding (DAF), promote this to parents and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral submit claims to the police as necessary Good record keeping (including decision-making about concerns / allegations) Council in line with Headcount and database systems A formal Census deadlines. The provider should work in partnership with parents, the Local Authority and independent review process for learning from serious untoward incidents with regard to abuse of children or adults by those other practitioners in a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above Health, Education and Social Care Services to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for that the needs of all userschildren are identified and supported from an early stage Social mobility and disadvantage (Early Years Pupil Premium) The Local Authority should promote equality and inclusion, is the responsibility of the Hirer particularly for disadvantaged families, children looked after and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right children in need by removing barriers of access to the premises during any lettingfunded places and working with parents to give each child support to fulfil their potential. The Headteacher or members provider should ensure that they have identified the disadvantaged children in their setting as part of the Governing Body from the Premises process for checking EYPP eligibility. They will also use EYPP and Safety Committee (any locally available funding streams or suitable alternative) may monitor activities from time support to timeimprove outcomes for this group. The Headteacher will decide conflicting requests Council expects all providers to submit parent’s details once per term at the same time as Headcount or Census, if parents would like to be checked for the use of the premises, with priority at all times being given to school functionsEYPP eligibility. Access to the school’s toilet facilities is Payments are included as part of the hire arrangementstermly Headcount/Census payments and adjustments. Subject Further details of eligibility criteria and how providers can check eligibility for all children are available on the FISH website. Quality The Statutory Framework for the Early Years Foundation Stage (EYFS) is mandatory for all Ofsted-registered early years providers and schools that provide early years provision in England. The EYFS sets the standards that all early years providers must meet to availabilityensure that children learn and develop well and are kept healthy and safe. Ofsted are the sole arbiter of quality for all funded entitlements and Ofsted and inspectorates of independent schools have regard to the EYFS in carrying out inspections and report on the quality and standards of provision. Local authorities have a legal duty to provide information, car parking facilities advice and training on meeting the requirements of the EYFS, meeting the needs of children with SEND and on effective safeguarding and child protection for providers who are rated less than ‘Good’ by Ofsted or newly registered providers. Provision must be offered in accordance with the national parameters on quality as set out in Section A3 of Early Education and Childcare Statutory Guidance for Local Authorities and the EYFS statutory framework, which sets out which providers the Council can fund to offer funded early education as follows: providers judged ‘good’ or ‘outstanding’, or ‘met’ (or ‘effective’ for childminders registered with an agency) by Ofsted can offer places to two- three- and four-year-olds providers judged ‘requires improvement’ (or ‘effective’ for childminders registered with an agency) by Ofsted can offer places to three- and four-year-olds ONLY providers judged ‘requires improvement’ by Ofsted may be able to offer places to two-year-olds, subject to the Local Authority’s approval to ensure sufficiency of places new providers or childminders registered with agencies can offer places to two- three- and four-year-olds until the provider’s or agency’s first full Ofsted inspection is published providers with exemptions from the EYFS can offer places to two- three- and four-year-olds, if the parent wishes providers who do not actively promote fundamental British values or who promote views and theories contrary to established scientific or historical evidence and explanations cannot be funded Compliance The Local Authority can carry out checks and/or audits on providers to ensure compliance with the requirements of delivering the funded entitlements. The Council will initiate its compliance process where it has been found that a provider is not delivering funded early education in accordance with the requirements of this Provider Agreement. This may occur as a result of a routine financial audit, a visit from another Council officer, (such as Early Years Development Adviser or Area SENCO) or an investigation of a complaint by a parent. The Council will set out recommendations in writing, which clearly state what the provider must do to become compliant and will give a timescale for these actions to be implemented. Termination and withdrawal of funding Suspension of registration by Ofsted or a breach of statutory requirements or safeguarding issues may result in the termination of the arrangement and withdrawal of funding. Funding will be withdrawn, in whole or part, where the provider: does not sign and return the Provider Agreement Form, or comply with the requirements of the Provider Agreement after the timescale set in the compliance period (see para 2.77 above) has elapsed, if relevant receives an Ofsted inspection judgement of ‘inadequate’ in relation to two-year-olds, receives a judgement of ‘requires improvement’, subject to sufficient places for two-year-olds being available elsewhere in the area is subject to Ofsted enforcement action or has been found to have ineffective safeguarding practices by Ofsted acts in a fraudulent manner The Council will normally give half a term’s notice that funding is being withdrawn and secure alternative provision as soon as is practicable, taking into account continuity of care for use children who are already taking up free early education at the provider and Ofsted monitoring information about the provider, in accordance with para A3.13 in the Statutory Guidance. The provider must inform parents this action is being taken. Providers must give a half-term’s notice in writing to the Council if they wish to stop offering funded early education and reimburse the Council for any overpayments if appropriate. The Council will implement its corporate debt recovery policy where necessary. Appeals process for withdrawal of funds to providers A provider may be denied approval to offer the funded entitlements or have their funding withdrawn as set out above. The provider can appeal against that decision by following the complaints process set out in paras 2.84 and 2.87 below. If the provider wishes to appeal against withdrawal, withholding or reclaiming funding, or refusal to approve their setting to offer funded early education, the Council’s appeals process is as follows: the provider should do so in writing within 10 working days of the Council’s decision letter being received or from the date on the letter the reasons for the appeal should be set out and any relevant documents included these should be emailed to XXXX@xxxxxxxxxx.xxx.xx for the attention of the Service Manager the appeal will be investigated and a response will be given within 10 working days. If a full response cannot be provided within 10 working days then a written explanation will be given with a date by which a full response can be expected Complaints process for parents The Provider should ensure they have a complaints procedure in place that is published and accessible for parents who are not satisfied their child has received their funded entitlement in the correct way, as set out in this agreement and in the Early Education and Childcare Statutory Guidance for Local Authorities. The Council’s complaints procedure, for parents who are not able to resolve their concern directly with the provider, is as follows: providers should inform the parent that they can take their complaint to the Council the parent should contact XXXX giving details of their complaint, which will be passed on to an officer in the Early Years Service the officer will contact both the parent and provider within 10 working days to gather full details and documentary evidence where appropriate, (such as copies of invoices or the signed parental agreement and declaration form) and will include the Finance Audit team where relevant the Council will reply in writing to both the parent and provider, no later than 10 working days after gathering all relevant information, setting out their assessment of the situation and stating whether the actions of the provider are in accordance with this Provider Agreement If a parent or provider is not satisfied with the way in which their complaint has been dealt with by the Hirer Local Authority or believes the Local Authority has acted unreasonably, they can make a complaint to the Local Authority Ombudsman. Such complaints will only be considered when the local complaints procedures have been exhausted. Annex A: Provider Agreement to be signed and other adults involved returned to the Council (2023 Version) Provider Agreement Form for the Delivery of Funded Early Education (FEE) for Two- Three- and Four-Year-Olds The Local Authority reserves the right to review and amend this document at any point throughout the year. Any updated versions must be signed by all providers offering funded early education. All providers (settings in the lettingprivate, voluntary and independent sector, childminders, academies and free schools) must sign this agreement form before funding can be received. The Hirer You must read the Provider Agreement to ensure you fully understand your responsibilities. Email a signed and scanned copy to xxxx@xxxxxxxxxx.xxx.xx a delay in returning this form will request affect your funding. This agreement is made between THE EAST RIDING OF YORKSHIRE COUNCIL and Name of setting, childminder, academy or free school: Registered person (if applicable) or Name of Headteacher: Ofsted URN: Address and postcode: Telephone number: Email address: FEE Offer (put an X in all relevant boxes). You must notify the Council of any changes to this offer. 2 yr olds 3&4 yr olds 15hrs 3&4 yr olds 30hrs Number of weeks per year the FEE offer is available (e.g. 38 or 50 weeks) If less than 38 weeks give the reason. On behalf of the setting/childminder/academy/free school*, I agree to provide funded early education to eligible children and operate in accordance with the requirements set out in the Application Form.Provider Agreement and understand it remains in effect until such time as a revised Provider Agreement is issued. As a data processor for the Council for funded early education delivery, I understand I must act in accordance with the Data Protection Act 2018 in the collection, storage, transmission, sharing and disposal of parent and child information. * delete as appropriate Name: Position: Signature: Date: Name: Position: Signature: Date: Who should sign this form? Privately owned day nursery, pre-school or independent school – the Registered person or their nominated representative Pre-school or playgroup with a voluntary management committee – two nominated committee members as agreed by the committee Childminder – themselves or both childminders where registered jointly at the same address Academy of Free School – Chair of Governors Annex B: Parental Agreement and Declaration form Providers MUST use this form for funded early education only. NB: Providers must devise and use their own separate parental agreement form, covering any additional hours or services paid for by the parent, as part of operating their business. Parental Agreement and Declaration Form for the Delivery of Free Early Education (FEE) for Two- Three- and Four-Year-Olds

Safeguarding. Status All education providers must ensure that they have effective systems in place to keep learners safe by creating a safe learning environment, identifying where there are child welfare concerns and taking action to address them, where appropriate, in partnership with other agencies and through the development of children’s understanding, awareness and resilience through the curriculum. The following accountabilities have been drafted to reflect the requirements that are set out in the Welsh Government Guidance “Keeping Learners Safe” (KLS) 158/2015 January 2015. What the Council will do What the school will do • Ensure that an appropriate senior officer is designated to have lead responsibility for discharging its safeguarding duties in education, with a particular focus on child protection • Allocate resources to support the work of the Hirer & South East Wales Safeguarding Children Board (SEWSCB) • Ensuring senior officers represent the authority on the SEWSCB and that the authority makes an effective contribution to planning coordinated services to meet the needs of Children & Young People’ Lettings will not be made children • Work with other agencies to persons under put in place and support effective partnership working • Allocate resources to enable the age authority and maintained schools to discharge their responsibilities for safeguarding children satisfactorily • Effective liaison with the appropriate diocesan authorities in respect of 18arrangements for aided schools in the area • Monitor the compliance of maintained schools with KLS guidance, or and bring any deficiencies to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion attention of the Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact with governing body of the school’s pupils, all personnel involved must have appropriate recruitment advising upon the action needed to remedy them • Schools are accountable for ensuring effective policies and vetting checks procedures are in place to safeguard and promote the welfare of children in accordance with DCFS relevant guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirers. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides monitoring its compliance with them • Appoint a designated governor for safeguarding • Schools should ensure that the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking safeguarding policy and procedures are in accordance with local authority guidance and locally agreed interagency procedures that are inclusive of applicationsservice that extend beyond the school day, CVsreviewed at least annually, references made available to parents or carers on request and provided in a format appropriate CRB checks) – including the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral to the police as necessary Good record keeping (including decision-making about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse understanding of all children or adults by those in • Review the safeguarding data on a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above termly basis to ensure compliance Leadership / accountability in a named senior manager with safeguarding requirements to include training, safe recruitment and clear access to specialist advice about policy adoption • Ensure that all staff and volunteers undertake appropriate timely child protection training which is kept up to date with refresher training • Ensure that the Chair of Governors and the Designated Safeguarding Governor attend safeguarding training. • Consider attendance of full governing body training on safeguarding • Resolve inter-agency problems as soon as they are identified • Play a full part in child practice reviews, review, revise procedures where appropriate, and disseminate information about relevant findings • Ensure that safeguarding training which meets SEWSCB standard is delivered to all staff and available for governors. • Maintain a record known as the safeguarding matrix to include KLS minimum data • Provide model policies for child protection for schools in line with relevant guidance • Oversee the management of allegations of abuse and liaise with relevant agencies • Meet with schools Designated Safeguarding Leads (DSL’s) on a termly basis • Safeguard and promote the welfare of children who have not been allocated a school place, home educated or are excluded from school, including those being educated in pupil referral units, alternative provision or via the protection home tuition service • Have in place arrangements for overseeing allegations of vulnerable adults abuse against members of staff in the authority and schools in line with Safeguarding in Education: Handling Allegations of Abuse against School Staff (externally if not available within the organisation009/2014) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers • Work with schools and SEWSCB partner agencies to comply ensure that allegations are dealt with the Disability Equality Scheme quickly, fairly and make reasonable adjustments. Where this is a strength of the school accommodationconsistently, this should be and that appropriate referrals are made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during DBS and EWC • Ensure that any letting. The Headteacher or members of deficiencies in child protection are rectified • Observe the Governing Body from the Premises statutory safeguarding processes and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Form.procedures

Safeguarding. Status Contractor’s responsibilities for the application of Safeguarding in respect of children/students/young people and Contract staff. • Contracted teaching and support staff are trained to follow safeguarding protocol including when a child or young person makes a disclosure, the Hirer & Contracted staff member will report this to your school or academy safeguarding officer in the first instance. Contract staff shall record the incident in writing and submit this to the Client’s designated Safeguarding Officer. • Similarly, if Contracted staff see or hear anything that raises concerns about the treatment of Children & Young People’ Lettings any child, student or young person whilst teaching in a school, home, or any other pre- approved educational setting, Connect2Education staff will report all concerns to the Client’s designated Safeguarding Officer. This applies to all children, students, and young people in addition to those Contracted staff are engaged to teach; Contracted staff understand their safeguarding responsibilities as a teacher extend to a duty of care to all students and young people. Contracted staff also have a duty of care towards other professional colleagues. • Contracted staff shall not directly involve themselves with any incidents they may witness or disclosures they may be made aware of; Contracted staff understand that they must record the incident or disclosure in writing with a date and all known information and ensure this is passed to persons under the age of 18, or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, designated safeguarding officer at the discretion earliest opportunity. • Contracted staff have a duty of care to our staff and the Governing Bodystudents/young people with whom we work. The Contracted is responsible for safeguarding and background checks of Contracted staff and will provide evidence of due diligence and clear evidence of our safer recruiting measures. Page9 • Clients shall provide any additional information regarding risk assessments where home tuition or residential tuition has been requested. The Contractor adheres to a lone working policy (on our website) Contract staff shall notify their line manager of their attendance to a school or property each time the tuition takes place. • Where a safeguarding check is required due to a new home visit, the Contracted may request that a criminal record Client staff member accompany a ‘new’ tutor to the home in the first instance to ensure safeguarding checks have been done. In addition the Client shall ascertain the program of delivery including where tuition will always take place and supervision of a competent adult (in the home) tuition is taking place. • Connect2Education Ltd will issue parents and carers with our on-line policy for remote teaching sessions. This policy will outline the details and rules regarding working with our tutors online including parental or carer responsibilities. The company is not fully responsible for safeguarding children and young people who are only in receipt of online learning. • There is an additional charge for an outreach safeguarding check via the Criminal Records Bureau (CRB). If a particular letting involves contact made by Connect2Education Ltd. This is agreed in advance with the school’s pupils, all personnel involved must have appropriate recruitment and vetting checks in accordance with DCFS guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirers. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking of applications, CVs, references and appropriate CRB checks) – including the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral to the police as necessary Good record keeping (including decision-making about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse of children or adults by those in a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during any letting. The Headteacher or members of the Governing Body from the Premises and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application FormClient.

Safeguarding. Status Contractor’s responsibilities for the application of Safeguarding in respect of students/children/young people and Contract staff. • Contracted teaching and support staff are trained to follow safeguarding protocol including when a child or young person makes a disclosure, the Hirer & Contracted staff member will report this to your school or academy safeguarding officer in the first instance. Contract staff shall record the incident in writing and submit this to the Client’s designated Safeguarding Officer. • Similarly, if Contracted staff see or hear anything that raises concerns about the treatment of Children & Young People’ Lettings any child, student or young person whilst teaching in a school, home, or any other pre- approved educational setting, Xxxxxxxx Xxxx Education Ltd staff will report all concerns to the Client’s designated Safeguarding Officer. This applies to all children, students, and young people in addition to those Contracted staff are engaged to teach; Contracted staff understand their safeguarding responsibilities as a teacher extend to a duty of care to all students and young people. Contracted staff also have a duty of care towards other professional colleagues. • Contracted staff shall not directly involve themselves with any incidents they may witness or disclosures they may be made aware of; Contracted staff understand that they must record the incident or disclosure in writing with a date and all known information and ensure this is passed to persons under the age of 18, or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, designated safeguarding officer at the discretion earliest opportunity. • Contracted staff have a duty of care to our staff and the Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact students/young people with the school’s pupils, all personnel involved must have appropriate recruitment and vetting checks in accordance with DCFS guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirerswhom we work. The Birmingham Local Children Safeguarding Board states Contracted is responsible for safeguarding and background checks of Contracted staff and will provide evidence of due diligence and clear evidence of our safer recruiting measures. • Clients shall provide any additional information regarding risk assessments where home tuition or residential tuition has been requested. The Contractor adheres to a lone working policy (on our website) Contract staff shall notify their line manager of their attendance to a school or property each time the tuition takes place. • Where a safeguarding check is required due to a new home visit, the Contracted may request that a Client staff member accompany a ‘safe organisationnew’ is one that ensures that its governing bodytutor to the home in the first instance to ensure safeguarding checks have been done. In addition, all the Client shall ascertain the program of its employees, commissioned or contracted agents delivery including where tuition will take place and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking of applications, CVs, references and appropriate CRB checks) – including the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons a competent adult (in positions of trust – including independent advice and referral to the police as necessary Good record keeping (including decision-making about concerns / allegationshome) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse of children or adults by those in a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during any letting. The Headteacher or members of the Governing Body from the Premises and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given tuition is taking place. • There is an additional charge for a safeguarding check made by Xxxxxxxx Xxxx Education Ltd. This is agreed in advance with the Client. • By prior agreement our tutors/teachers will deliver one to school functionsone and one to two student/pupil provision (up to two students per teacher) in our teaching centre; this is by agreement of hours booked. Access to the school’s toilet facilities is included as part Additional students are charged at 50% of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Formcharge per hour as outlined on Appendix 1.

Safeguarding. Status Contractor’s responsibilities for the application of Safeguarding in respect of children/students/young people and Contract staff. • Contracted teaching and support staff are trained to follow safeguarding protocol including when a child or young person makes a disclosure, the Hirer & Contracted staff member will report this to your school or academy safeguarding officer in the first instance. Contract staff shall record the incident in writing and submit this to the Client’s designated Safeguarding Officer. Page8 • Similarly, if Contracted staff see or hear anything that raises concerns about the treatment of Children & Young People’ Lettings any child, student or young person whilst teaching in a school, home or any other pre- approved educational setting, Connect2Education staff will report all concerns to the Client’s designated Safeguarding Officer. This applies to all children, students and young people in addition to those Contracted staff are engaged to teach; Contracted staff understand their safeguarding responsibilities as a teacher extend to a duty of care to all students and young people. Contracted staff also have a duty of care towards other professional colleagues. • Contracted staff shall not directly involve themselves with any incidents they may witness or disclosures they may be made aware of; Contracted staff understand that they must record the incident or disclosure in writing with a date and all known information and ensure this is passed to persons under the age of 18, or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, designated safeguarding officer at the discretion earliest opportunity. • Contracted staff have a duty of care to our staff and the Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact students/young people with the school’s pupils, all personnel involved must have appropriate recruitment and vetting checks in accordance with DCFS guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirerswhom we work. The Birmingham Local Children Safeguarding Board states Contracted is responsible for safeguarding and background checks of Contracted staff and will provide evidence of due diligence and clear evidence of our safer recruiting measures. • Clients shall provide any additional information regarding risk assessments where home tuition or residential tuition has been requested. The Contractor adheres to a lone working policy (on our website) Contract staff shall notify their line manager of their attendance to a school or property each time the tuition takes place. • Where a safeguarding check is required due to a new home visit, the Contracted may request that a Client staff member accompany a ‘safe organisationnew’ is one that ensures that its governing body, all tutor to the home in the first instance to ensure safeguarding checks have been done. In addition the Client shall ascertain the program of its employees, commissioned or contracted agents delivery including where tuition will take place and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking of applications, CVs, references and appropriate CRB checks) – including the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons a competent adult (in positions of trust – including independent advice and referral to the police as necessary Good record keeping (including decision-making about concerns / allegationshome) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse of children or adults by those in a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above to ensure compliance Leadership / accountability in a named senior manager and clear access to specialist advice about child protection or the protection of vulnerable adults (externally if not available within the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during any letting. The Headteacher or members of the Governing Body from the Premises and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given tuition is taking place. • There is an additional charge for a safeguarding check made by Connect2Education Ltd. This is agreed in advance with the Client. • By prior agreement our tutors/teachers will deliver one to school functionsone and one to two student/pupil provision (up to two students per teacher) in our teaching centre; this is by agreement of hours booked. Access to the school’s toilet facilities is included as part Additional students are charged at 50% of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Formcharge per hour as outlined on Appendix 1.

Safeguarding. Status All education providers must ensure that they have effective systems in place to keep learners safe by creating a safe learning environment, identifying where there are child welfare concerns and taking action to address them, where appropriate, in partnership with other agencies and through the development of children’s understanding, awareness and resilience through the curriculum The following accountabilities have been drafted to reflect the requirements that are set out in the Welsh Government Guidance “Keeping Learners Safe” (KLS) 158/2015 January 2015 Council responsibilities  Ensure that an appropriate senior officer is designated to have lead responsibility for discharging its safeguarding duties in education, with a particular focus on child protection  Allocate resources to support the work of the Hirer & South East Wales Safeguarding Children Board (SEWSCB)  Ensuring senior officers represent the authority on the SEWSCB and that the authority makes an effective contribution to planning coordinated services to meet the needs of Children & Young People’ Lettings will children  Work with other agencies to put in place and support effective partnership working  Allocate resources to enable the authority and maintained schools to discharge their responsibilities for safeguarding children satisfactorily  Effective liaison with the appropriate diocesan authorities in respect of arrangements for aided schools in the area  Monitor the compliance of maintained schools with KLS guidance, and bring any deficiencies to the attention of the governing body of the school, advising upon the action needed to remedy them  Resolve inter-agency problems as soon as they are identified  Play a full part in child practice reviews, review, revise procedures where appropriate, and disseminate information about relevant findings.  Ensure that safeguarding training which meets SEWSCB standard is delivered to all staff and available for governors.  Maintain a record known as the safeguarding matrix to include KLS minimum data  Provide model policies for child protection for schools in line with relevant guidance  Oversee the management of allegations of abuse and liaise with relevant agencies  Meet with schools Designated Safeguarding Leads (DSL’s) on a termly basis  Safeguard and promote the welfare of children who have not be been allocated a school place, home educated or are excluded from school, including those being educated in pupil referral units, alternative provision or via the home tuition service  Have in place arrangements for overseeing allegations of abuse against members of staff in the authority and schools in line with Safeguarding in Education: Handling Allegations of Abuse against School Staff (009/2014)  Work with schools and SEWSCB partner agencies to ensure that allegations are dealt with quickly, fairly and consistently, and that appropriate referrals are made to persons under the age of 18, or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion of the DBS and EWC Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact body responsibilities in consultation with the school’s pupils, all personnel involved must have appropriate recruitment senior leadership team  Governing bodies are accountable for ensuring effective policies and vetting checks procedures are in place to safeguard and promote the welfare of children in accordance with DCFS relevant guidance. All staff in schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirers. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of their responsibilities to safeguard children and vulnerable adults, and provides monitoring its compliance with them.  Appoint a designated governor for child protection and safeguarding  Governing bodies should ensure that the following checklist:-. Safe recruitment / selection practice (including but not only rigorous checking child protection policy and procedures are in accordance with local authority guidance and locally agreed interagency procedures that are inclusive of applicationsservice that extend beyond the school day, CVsreviewed at last annually, references made available to parents or carers on request and provided in a format appropriate CRB checks) – including to the training understanding of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being of children and adult service users Principles adhered to in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of all children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral to  Review the police as necessary Good record keeping (including decision-making about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse of children or adults by those in safeguarding data at on a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above termly basis to ensure compliance Leadership / accountability in a named senior manager with safeguarding requirements to include training safe recruitment and clear access to specialist advice about policy adoption  Ensure that all staff and volunteers undertake appropriate timely child protection or training which is kept up to date with refresher training  Ensure that the Chair of Governors and the Designated Safeguarding Governor attend safeguarding training.  Consider attendance of full governing body training on child protection of vulnerable adults (externally if not available within  Ensure that any deficiencies in child protection are rectified  Observe the organisation) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers to comply with the Disability Equality Scheme statutory child protection processes and make reasonable adjustments. Where this is a strength of the school accommodation, this should be made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during any letting. The Headteacher or members of the Governing Body from the Premises and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Form.procedures

Safeguarding. Status All education providers must ensure that they have effective systems in place to keep learners safe by creating a safe learning environment, identifying where there are child welfare concerns and taking action to address them, where appropriate, in partnership with other agencies and through the development of children’s understanding, awareness and resilience through the curriculum. The following accountabilities have been drafted to reflect the requirements that are set out in the Welsh Government Guidance “Keeping Learners Safe” (KLS) 158/2015 January 2015. What the Council will do What the school will do  Ensure that an appropriate senior officer is designated to have lead responsibility for discharging its safeguarding duties in education, with a particular focus on child protection  Allocate resources to support the work of the Hirer & South East Wales Safeguarding Children Board (SEWSCB)  Ensuring senior officers represent the authority on the SEWSCB and that the authority makes an effective contribution to planning coordinated services to meet the needs of Children & Young People’ Lettings will not be made children  Schools are accountable for ensuring effective policies and procedures are in place to persons under safeguard and promote the age welfare of 18, or to any organisation or group or individual with an unlawful or extremist background or to anybody to whom the school does not wish to hire the premises. Persons may have to undergo, at the discretion of the Governing Body, a criminal record check via the Criminal Records Bureau (CRB). If a particular letting involves contact with the school’s pupils, all personnel involved must have appropriate recruitment and vetting checks children in accordance with DCFS relevant guidance. All staff , and monitoring its compliance with them  Appoint a designated governor for child protection and safeguarding  Schools should ensure that the child protection policy and procedures are in accordance with local authority guidance and locally agreed interagency procedures that are inclusive of service that extend beyond the school day, reviewed at last annually, made available to parents or carers on request and  Work with other agencies to put in place and support effective partnership working  Allocate resources to enable the authority and maintained schools are required to be cleared at Enhanced level and therefore this should be replicated across to Hirers. The Birmingham Local Children Safeguarding Board states that a ‘safe organisation’ is one that ensures that its governing body, all of its employees, commissioned or contracted agents and volunteers or adult participants are aware of discharge their responsibilities to safeguard for safeguarding children and vulnerable adultssatisfactorily  Effective liaison with the appropriate diocesan authorities in respect of arrangements for aided schools in the area  Monitor the compliance of maintained schools with KLS guidance, and provides bring any deficiencies to the following checklist:-attention of the governing body of the school, advising upon the action needed to remedy them  Resolve inter-agency problems as soon as they are identified  Play a full part in child practice reviews, review, revise procedures where appropriate, and disseminate information about relevant findings  Ensure that safeguarding training which meets SEWSCB standard is delivered to all staff and available for governors. Safe recruitment / selection practice  Maintain a record known as the safeguarding matrix to include KLS minimum data  Provide model policies for child protection for schools in line with relevant guidance  Oversee the management of allegations of abuse and liaise with relevant agencies  Meet with schools Designated Safeguarding Leads (including but not only rigorous checking of applications, CVs, references DSL’s) on a termly basis  Safeguard and appropriate CRB checks) – including promote the training of those who recruit staff to work with children or vulnerable adults Clear expectations on staff with regard to personal conduct and promoting the well-being welfare of children and adult who have not been allocated a school place, home educated or are excluded from school, including those being educated in pupil referral units, alternative provision or via the home tuition service users Principles adhered to provided in latest Keeping Children Safe in Education Policy. Good induction systems and ongoing training / updates for staff (and others) in minimum standards in child protection, even where the primary service users are adults who are parents (not children) Clear access to Birmingham LSCB Procedures & guidance for the protection of children. Awareness of local protocols and systems for information sharing and referral Good supervision of staff / volunteers Clear and accessible complaints and whistle-blowing procedures Adherence to agreed local procedures for investigating allegations of harm or misconduct to children by persons in positions of trust – including independent advice and referral a format appropriate to the police as necessary Good record keeping (including decision-making about concerns / allegations) and database systems A formal and independent review process for learning from serious untoward incidents with regard to abuse understanding of all children or adults by those in  Review the safeguarding data on a position of trust Holy Trinity will escalate any concerns regarding child protection/safeguarding if it is felt that hirers have not followed correct procedures. Regular audits of the above termly basis to ensure compliance Leadership / accountability in a named senior manager with safeguarding requirements to include training safe recruitment and clear access to specialist advice about policy adoption  Ensure that all staff and volunteers undertake appropriate timely child protection or training which is kept up to date with refresher training  Ensure that the Chair of Governors and the Designated Safeguarding Governor attend safeguarding training.  Consider attendance of full governing body training on child protection  Ensure that any deficiencies in child protection are rectified  Observe the statutory child protection processes and procedures  Have in place arrangements for overseeing allegations of vulnerable adults abuse against members of staff in the authority and schools in line with Safeguarding in Education: Handling Allegations of Abuse against School Staff (externally if not available within the organisation009/2014) Hirers must operate a strict ‘No Platform Policy’ Access Schools should consider the need for Hirers  Work with schools and SEWSCB partner agencies to comply ensure that allegations are dealt with the Disability Equality Scheme quickly, fairly and make reasonable adjustments. Where this is a strength of the school accommodationconsistently, this should be and that appropriate referrals are made explicit. However, the responsibility for making sure the accommodation is suitable for the needs of all users, is the responsibility of the Hirer and not the school. Schools are to consider exclusions, whilst also considering Equal Opportunities / Freedom of Expression Rights. It is the responsibility of the Hirer to make a prior judgment before the booking as to whether the facilities available at the school are suitable for disabled access. The Governing Body reserves the right of access to the premises during any letting. The Headteacher or members of the Governing Body from the Premises DBS and Safety Committee (or suitable alternative) may monitor activities from time to time. The Headteacher will decide conflicting requests for the use of the premises, with priority at all times being given to school functions. Access to the school’s toilet facilities is included as part of the hire arrangements. Subject to availability, car parking facilities may be available for use by the Hirer and other adults involved in the letting. The Hirer will request this in the Application Form.EWC