Common use of Routing and Scheduling Clause in Contracts

Routing and Scheduling. The Owner currently uses Versa Trans school transportation software for bus routing and scheduling. Bus routes are designed by the Owner to maximize the state transportation reimbursement formula including student ridership, age of bus, and minimal empty mileage while being mindful of student ride times. Proposals are requested to address two routing, scheduling and customer service options. In the designation and selection of routes, the Owner and Contractor shall be limited to operation of equipment on highways, roads, and streets that are owned and maintained by the State, County, Township, City, Borough, or private streets maintained to municipal standards as set forth in any local subdivision and land development ordinances. Exceptions may be made by mutual agreement of the Owner and Contractor. All routes will be driven in accordance with published routes. Unauthorized deviations to the published routes will not be acceptable unless given prior approval or as emergency situation arises. Driver suggestions for improvement, feedback and notification of inconsistencies in route directions must be reported to the Owner as soon as possible. The reporting procedure will be to submit suggestions on a form or route sheet to the terminal manager or dispatcher, who will review and forward the suggestions to the Owner, when appropriate. The changes cannot be made without prior approval. Drivers must communicate changes to routes for ANY reason. The Contractor is responsible to spot check and verifies routes are being conducted in accordance with published routes. Failure to do so may constitute a breach of contract. Driver must have a current route sheet and roster with directions and students’ names at all times. Each time a substitute driver is dispatched; the Contractor shall provide the driver with a current roster and updated driver directions. • 41 Public Runs (37 Full Buses, 4 Mini Buses) • 1 Van - Triad • 15 Non-Public Runs (14 Full Buses, 1 Mini Bus) • 14 Mid-day Runs Contractor proposals should be based on the current number of routes currently established. Increases or decreases to the number of mid-day runs will need to be negotiated. 6.1 Option 1: The Owner will perform all route design along with ongoing maintenance and point of contact for the community. The Owner will provide the software (licenses), but the Contractor must provide a high speed internet connection, personal computer meeting minimum hardware requirements necessary to operate the software, and training for Contractor personnel at the expense of the Contractor. The terminal manager and dispatcher must be proficient in the operation. The software is intended to be used on a day-to-day basis as a method of communicating all changes in student records and information, bus routes, and driving directions for the drivers. The Owner will make the Contractor an authorized user under its Versa Trans license. ll bus routing and scheduling will be completed by the Owner who shall provide such schedules to contractor in July. Contractor participation in planning and routing design is deemed an integral service to this contract and active contribution to these efforts by terminal personnel is critical to the success. Contractor is required to have each driver complete a “dry” run of each route with recommended changes submitted back to the Owner by the end of July. Owner must submit all revised routing to the Board for approval in early August. The Contractors reporting procedure for route changes will be to submit suggestions on a form or route sheet to the terminal manager or dispatcher, who will review and forward the suggestions to the Owner, when appropriate. The changes cannot be made without prior approval. Drivers must communicate changes to routes for ANY reason. The Contractor is responsible to spot check and verify routes are being conducted in accordance with published routes. Failure to do so may constitute a breach of contract. Driver must have a current route sheet and roster with directions and students’ names at all times. Each time a substitute driver is dispatched, the Contractor shall provide the driver with a current roster and updated driver directions.

Routing and Scheduling. Prior to the start of any transportation services under this Agreement, the LEA shall cooperatively establish routes and schedules with Provider. The Owner currently uses Versa Trans school LEA reserves the right to add or delete routes or other transportation software services including vehicles. Provider agrees to honor the ▇▇▇’s instructions. The LEA will be responsible for the additional cost if such changes result in additional routes or time for or on existing routes. The LEA may at any time during the term of the Agreement revise routing, scheduling, or bus routing assignments, or other transportation services, subject to written notice to Provider. All routes, schedules, and scheduling. Bus routes are designed stops must be approved by the Owner LEA. Any substantial change to maximize the state transportation reimbursement formula including student ridership, age of bus, and minimal empty mileage while being mindful of student ride times. Proposals are requested to address two routing, scheduling and customer service options. In the designation and selection of routes, the Owner and Contractor shall routes by Provider must be limited to operation of equipment on highways, roads, and streets that are owned and maintained pre-approved by the State, County, Township, City, Borough, LEA with reasonable and sufficient advance notice of not less than sixty (60) days to the LEA except under emergency situations or private streets maintained to municipal standards as set forth in any local subdivision and land development ordinanceswith the LEA’s prior written consent. Exceptions may Every effort shall be made by mutual agreement Provider to maintain maximum but reasonable and acceptable vehicle and driver utilization insofar as feasibility and safety permits. Notwithstanding this provision, at all times Provider shall be solely responsible for assuring the safety and reliability of vehicle and driver utilization for pupil transportation services provided under this Agreement. Changes or additions to routes shall be supplied to Provider in writing by the LEA no later than 5:00 p.m. on Wednesdays. Provider shall implement those changes by the following Monday after receipt of written notification. Prior to any Provider’s personnel being assigned to provide any pupil transportation services or ancillary services and facilities under this Agreement, said personnel shall receive orientation from Provider on proper dealing and communication with parents, staff, pupil management, relations with the schools and the general public. The LEA has the sole discretion and option to reduce its transportation cost by eliminating buses, by increased walk boundaries, and/or school bell time changes, or other changes as to transportation services deemed reasonable and appropriate by the LEA in its sole discretion. Any changes by the LEA that require Provider to reduce staffing levels, transportation vehicles or make other changes shall be provided to the LEA, in writing, and all service charges under the Agreement adjusted proportionately. All services shall be performed, and all transportation vehicles provided, shall conform to the terms of this Agreement, and shall be provided to meet the needs of the Owner LEA and Contractorreasonable performance satisfaction of both the LEA and Provider. All routes will be driven i [Optional] Provider further agrees to work with the LEA in accordance with published routes. Unauthorized deviations assessing its transportation needs, to the published routes will not be acceptable unless given prior approval or as emergency situation arises. Driver suggestions for improvement, feedback identify areas of cost and notification of inconsistencies in route directions must be reported to the Owner as soon as possible. The reporting procedure will be to submit suggestions on a form or route sheet to the terminal manager or dispatcher, who will review and forward the suggestions to the Owner, when appropriate. The changes cannot be made without prior approval. Drivers must communicate changes to routes for ANY reason. The Contractor is responsible to spot check and verifies routes are being conducted in accordance with published routes. Failure to do so may constitute a breach of contract. Driver must have a current route sheet and roster with directions and students’ names at all times. Each time a substitute driver is dispatched; the Contractor shall provide the driver with a current roster and updated driver directions. • 41 Public Runs (37 Full Buses, 4 Mini Buses) • 1 Van - Triad • 15 Non-Public Runs (14 Full Buses, 1 Mini Bus) • 14 Mid-day Runs Contractor proposals should be based on the current number of routes currently established. Increases or decreases to the number of mid-day runs will need to be negotiated. 6.1 Option 1: The Owner will perform all route design along with ongoing maintenance and point of contact for the community. The Owner will provide the software (licenses), but the Contractor must provide a high speed internet connection, personal computer meeting minimum hardware requirements necessary to operate the softwareservices reduction, and training for Contractor personnel at to assist in reducing where possible the expense of the Contractor. The terminal manager and dispatcher must be proficient in the operation. The software is intended to be used on a day-to-day basis as a method of communicating all changes in student records and information, bus routes, and driving directions for the drivers. The Owner will make the Contractor an authorized user under its Versa Trans license. ll bus routing and scheduling will be completed by the Owner who shall provide such schedules to contractor in July. Contractor participation in planning and routing design is deemed an integral service to this contract and active contribution to these efforts by terminal personnel is critical to the success. Contractor is required to have each driver complete a “dry” run of each route with recommended changes submitted back to the Owner by the end of July. Owner must submit all revised routing to the Board for approval in early August. The Contractors reporting procedure for route changes will be to submit suggestions on a form or route sheet to the terminal manager or dispatcher, who will review and forward the suggestions to the Owner, when appropriate. The changes cannot be made without prior approval. Drivers must communicate changes to routes for ANY reason. The Contractor is responsible to spot check and verify routes are being conducted in accordance with published routes. Failure to do so may constitute a breach of contract. Driver must have a current route sheet and roster with directions and students’ names at all times. Each time a substitute driver is dispatched, the Contractor shall provide the driver with a current roster and updated driver directionsLEA’s transportation costs.

Routing and Scheduling. The Owner currently uses Versa Trans Contractor shall be responsible for providing bus routes and bus stops for each school transportation software for year during the term of the AGREEMENT. It is the responsibility of the Contractor to communicate bus routing and schedulingroute information to each student rider's family. Bus routes are designed by the Owner to maximize the state transportation reimbursement formula including student ridership, age of bus, and minimal empty mileage while being mindful of student ride times. Proposals are requested to address two routing, scheduling and customer service options. In the designation and selection of routes, the Owner and Contractor shall be limited to operation of equipment on highways, roads, and streets that are owned and maintained by the State, County, Township, City, Borough, or private streets maintained to municipal standards as set forth in any local subdivision and land development ordinances. Exceptions may be made by mutual agreement of the Owner and Contractor. All routes will be driven maintained in accordance with published routesthe most efficient way possible. Unauthorized deviations to the published New routes will not be acceptable unless given prior added without approval of the Contract Manager, Chief Financial Officer, or as emergency situation arisesother designee. Driver suggestions The Contractor shall review routes for improvementimproved efficiency and route reduction strategies. Additional requirements include: a. The District may request alterations, feedback and notification of inconsistencies in route directions must be reported modifications, or amendments to the Owner bus routes, timing and/or stops in order to meet changing conditions upon reasonable prior notice to Contractor. Rules and regulations for details incidental to the operation of bus routes, bus stops and other attendant matters which may arise shall be mutually agreed upon. If the parties cannot agree on the foregoing, the District's decision will be final. b. The Contractor shall require the drivers to adhere to routes and time schedules as soon as possibleestablished. Drivers who discover cause for route or time adjustment will report same to the Contractor, which will take the matter up with the District. The reporting procedure Contractor will be to submit suggestions on a form or route sheet to the terminal manager or dispatcher, who will review responsible for all routing and forward the suggestions to the Owner, when appropriate. The changes cannot be made without prior approval. Drivers must communicate changes to routes following the initial start-up, subject to specific approval of each such change by the District. c. The Contractor will provide the route planning and management software and the personnel required to train staff ensuring continued competency. d. The Contractor shall ensure that drivers are familiar with their assigned routes. To facilitate this process, the Contractor shall, prior to the opening of school each year, have each regularly assigned route driver accomplish two complete dry runs (practice runs without students) of the driver's assigned route. The Contractor's price proposal should provide for ANY reasonthis requirement e. In addition to regular bus routes scheduled hereunder, Contractor shall also provide all other student transportation services which are specifically requested by the District. The Contractor is responsible to spot check acknowledges that such other requested student transportation services must be requested in writing and verifies routes are being conducted signed by the District's Superintendent or his/her designee. Nothing in accordance this paragraph shall preclude the District from contracting with published routes. Failure to do so may constitute a breach any other transportation company or provider for out- of-District transportation needs as they deem necessary. f. The District shall have the sole responsibility of contract. Driver must have a current route sheet and roster with directions and students’ names at all times. Each time a substitute driver is dispatched; the Contractor shall provide the driver with a current roster and updated driver directions. • 41 Public Runs (37 Full Buses, 4 Mini Buses) • 1 Van - Triad • 15 Non-Public Runs (14 Full Buses, 1 Mini Bus) • 14 Mid-day Runs Contractor proposals should be based on the current number of routes currently established. Increases or decreases setting policy pertaining to the number of mid-day runs will need transportation for private or parochial schools and shall communicate said policy to be negotiatedContractor. 6.1 Option 1: g. The Owner will perform all route design along with ongoing maintenance and point District shall have the sole responsibility of contact for the community. The Owner will provide the software (licenses)altering, but the Contractor must provide a high speed internet connection, personal computer meeting minimum hardware requirements necessary to operate the software, and training for Contractor personnel at the expense of the Contractor. The terminal manager and dispatcher must be proficient in the operation. The software is intended to be used on a day-to-day basis as a method of communicating all changes in student records and information, delaying or canceling bus routes, and driving directions for the drivers. The Owner will make the Contractor an authorized user under its Versa Trans license. ll bus routing and scheduling will be completed by the Owner who shall provide such schedules to contractor in July. Contractor participation in planning and routing design is deemed an integral service to this contract and active contribution to these efforts by terminal personnel is critical to the success. Contractor is required to have each driver complete a “dry” run of each route with recommended changes submitted back to the Owner by the end of July. Owner must submit all revised routing to the Board for approval in early August. The Contractors reporting procedure for route changes will be to submit suggestions on a form or route sheet to the terminal manager or dispatcher, who will review and forward the suggestions to the Owner, when appropriate. The changes cannot be made without prior approval. Drivers must communicate changes to routes for ANY reasonduring inclement weather. The Contractor is responsible shall assist the District in any determination of whether runs should be canceled due to spot check inclement weather. To this end, a specific person shall be designated by the Contractor, who shall remain available to the District for consultation on a daily basis. Contractor agrees to abide by the decision of the District to operate on the assigned schedules and verify routes are being conducted in accordance with published routes. Failure . h. At dismissal time, buses shall arrive at the school prior to do so may constitute a breach of contract. Driver must have a current route sheet dismissal, and roster with directions and students’ names at all times. Each shall depart no later than the time a substitute driver is dispatched, set by the Contractor shall provide the driver with a current roster and updated driver directionsDistrict.