Respond and File. The terms "respond" and “file” as used in this Agreement refer to personal delivery, deposit in the U.S. mail, transmittal by facsimile or email. The Union and the CSU shall endeavor to use email whenever practicable. a. If mail delivery is used, it shall be by certified, return receipt requested mail and the certified receipt date shall establish the date of response or filing. b. If personal delivery is used, the calendar date of delivery shall establish the date of response or filing. c. If facsimile transmittal is used either to file or respond to a grievance, the facsimile transmittal cover letter must be returned and shall include the signature of the receiving party acknowledging receipt as well as the date of receipt. A response or filing shall not be considered accomplished in the absence of such date and signature on the cover letter. d. If an email is used, the receiving party must respond acknowledging receipt and date of receipt of the email transmission. The calendar date the email is sent to the correct email address shall establish the date of response or filing. e. A copy of all responses shall be concurrently served on the grievant’s representative. If the grievant has not provided an email or facsimile number, the grievant may be served by U.S. mail.
Appears in 3 contracts
Sources: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement