Common use of Required Fiscal Documentation Clause in Contracts

Required Fiscal Documentation. Submit Invoicing monthly by the 5th of the proceeding month; including monthly allocated use of funds. The recipient is accountable for the appropriate expenditure of funds, and applicable related requirements of the ACF-HS (Administration of Child and Families, Head Start) funding award. • Funding: CAPE will pay for educational and family services provided by partner on a monthly basis within 10 working days of receiving invoice. • Self Assessment: CAPE will conduct an annual Self Assessment and develop Program Improvement Plans for any potential area of non-compliance, or areas in need of improvement. • Site Visits: Management Staff or Program Specialists will make monthly site visits and observations to ensure compliance with Head Start performance standards and provide support as needed. Monitoring will be conducted both scheduled and unscheduled during different times during the program year. • Technical Assistance: CAPE staff will provide coaching, and on-going technical assistance and training in the areas of Education, Health, Nutrition, Mental Health, Family Advocacy and Services for Children with Disabilities. CAPE will inform partner agencies of all trainings available for staff, and work collaboratively with partners to identify training needs. CAPE will inform partner agencies of all trainings available for staff, including the 15-hour mandate of training and work collaboratively with partners to identify training needs. • Data Entry: Partners will complete a tracking form monthly to gather data for HS requirements. • Family Services: CAPE will provide training and support as needed to the Family Advocate to ensure the family partnership agreement process with each parent/guardian is completed; refer HS families requesting assistance, or families in crisis, to appropriate resources; and to ensure regular center meetings for Head Start families; and to provide and/or schedule regular parent education training for Head Start families to include child development, nutrition, child abuse, community resources, a parenting training series, etc. • Nutrition: Review partner menus and provide related technical assistance. CAPE will provide education and training to teach parents about good nutrition for their families. • Mental Health: Provide a regular schedule of on site Mental Health Consultation, on a schedule of sufficient and consistent frequency to ensure a Mental Health Consultant is available to Head start staff and Head start families. • Program Support: CAPE’s Child Development Manager will be the designated liaison between CAPE and partners. The Child Development Manager is available to support the partnership as needed and provide links to CAPE content area management staff and resources. CAPE’s Support Services Manager will also facilitate quarterly case management team meetings to review the needs of each child and family. • Facilities: CAPE will provide support & consultation in keeping building in compliance with mandates, which pertain to facilities. • Fiscal documentation: CAPE will provide a yearly Budget (line item budget submitted and updated quarterly), an annual inventory list of equipment purchased with HS funds and documentation of Non-Federal Share - 20% funding match. • Administration: Provide documents, forms and procedures necessary for completing mandated requirements, and technical assistance as needed/requested. Provisions include compliance with E.O. 11246” Equal Employment Opportunity” as amended by E.O. 11375, the ▇▇▇▇▇- ▇▇▇▇▇ Act (40U.S.C. 276a to a7), and sections 102 and 107 of Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333). Specific actions by the contractor that shall constitute a material breach of this agreement include, but are not limited to:

Required Fiscal Documentation. Yearly Budget (line item budget submitted and updated quarterly) • Yearly inventory list of equipment purchased with HS funds. • Non-Federal Share - 20% funding match. • Submit Invoicing monthly by the 5th of the proceeding month; Monthly Billing form, including monthly allocated use of funds. funds The recipient is accountable for the appropriate expenditure of funds, and applicable related requirements of the ACF-HS (Administration of Child and Families, Head Start) funding award. • Funding: CAPE will pay for educational and family services provided by partner on a monthly basis within 10 working days of receiving invoice. • Self Assessment: CAPE will conduct an annual Self Assessment and develop Program Improvement Plans for any potential area of non-compliance, or areas in need of improvement. • Site Visits: Management Staff or Program Specialists Specialists/Coordinators will make monthly site visits and observations to ensure compliance with Head Start performance standards and provide support as needed. Monitoring will be conducted both scheduled and unscheduled during different times during the program year. • Technical Assistance: CAPE staff will provide coaching, and on-going technical assistance and training in the areas of Education, Health, Nutrition, Mental Health, Family Advocacy and Services for Children with Disabilities. CAPE will inform partner agencies of all trainings available for staff, and work collaboratively with partners to identify training needs. CAPE will inform partner agencies of all trainings available for staff, including the 15-hour mandate of training and work collaboratively with partners to identify training needs. • Data Entry: Partners will complete a tracking form monthly to gather data for HS requirements. • Family Services: CAPE will provide training and support as needed to the Family Advocate to ensure the family partnership agreement process with each parent/guardian is completed; refer HS families requesting assistance, or families in crisis, to appropriate resources; and to ensure regular center meetings for Head Start families; and to provide and/or schedule regular parent education training for Head Start families to include child development, nutrition, child abuse, community resources, a parenting training series, etc. • Nutrition: Review partner menus and provide related technical assistance. CAPE will provide education and training to teach parents about good nutrition for their families. • Mental Health: Provide a regular schedule of on site Mental Health Consultation, on a schedule of sufficient and consistent frequency to ensure a Mental Health Consultant is available to Head start staff and Head start families. • Program Support: CAPE’s Child Development Manager will be the designated liaison between CAPE and partners. The Child Development Manager is available to support the partnership as needed needed, and provide links to CAPE content area management staff and resources. CAPE’s Support Services Manager will also facilitate quarterly case management team meetings to review the needs of each child and family. • Facilities: CAPE will provide support & consultation in keeping building in compliance with mandates, which pertain to facilities. • Fiscal documentation: CAPE will provide a yearly Budget (line item budget submitted and updated quarterly), an annual inventory list of equipment purchased with HS funds and documentation of Non-Federal Share - 20% funding match. • Administration: Provide documents, forms and procedures necessary for completing mandated requirements, and technical assistance as needed/requested. • Diapers: CAPE will purchase and supply diapers for children, as needed. Provisions include compliance with E.O. 11246” Equal 11246”Equal Employment Opportunity” as amended by E.O. 11375, the ▇▇▇▇▇- ▇▇▇▇▇ Act (40U.S.C. 276a to a7), and sections 102 and 107 of Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333). Specific actions by the contractor that shall constitute a material breach of this agreement include, but are not limited to: