Project Close-Out Services Clause Samples
The Project Close-Out Services clause defines the responsibilities and procedures required to formally complete a project. It typically outlines tasks such as final inspections, submission of as-built documentation, resolution of outstanding issues, and obtaining necessary approvals or certifications. By specifying these requirements, the clause ensures that all contractual obligations are fulfilled and that the project is properly handed over, thereby minimizing disputes and clarifying the end-of-project process.
Project Close-Out Services a. Manage the contract close-out in compliance with the contract requirements and City protocols.
b. Punch List: Prepare punch list and coordinate development of and tracking through completion.
c. Record Drawings: Review and verify adequacy of as-built drawings at specified milestones.
d. Warranty/O&M Manuals and Training: Review and develop warranty tracking documentation.
e. Final Payment: Reconcile all contractor bid items, change orders and outstanding punch item list and prepare final payment document and lien release.
f. Claims: Confirm satisfactory resolution of outstanding claims.
g. Lessons-Learn Workshop: Organize and facilitate a lessons-learn workshop with the City staff. Prepare agendas and presentation in advance of the workshop and minutes following the workshop.
h. Close-Out Documents: Coordinate and prepare project close-out documents including:
(1) Factory Acceptance Test Reports
(2) Installation and Pre-Operational Testing Checklists
(3) Certificates of Proper Installation
(4) Testing, Start-up and Commissioning Plan
(5) Functional Testing Reports
(6) Operational Testing Report
(7) CMMS Data
(8) Equipment Summary Form
(9) Equipment Warranty Summary Form
(10) Spare Parts List
(11) Standard Operating Procedures
(12) O&M Manuals
(13) Training Plan and Materials
(14) O&M Receipts of Warranties, Spare Parts, Manuals and Trainings
(15) Record Drawings
(16) Permits and Final Inspection Reports
(17) Project Completion Sign-Off Form
(18) Punch List Completion Form
(19) Project Completion Report
(20) Project Performance Measurement Worksheet
(21) Certificate of Partial Substantial Completion as applicable
(22) Certificate of Substantial Completion
(23) Notice of Completion and Acceptance Memo
(24) Notice of Completion and Acceptance Form
Project Close-Out Services documentation to reflect all changes, revisions and adjustments at completion;
Project Close-Out Services a. Manage the contract close-out in compliance with the contract requirements and City protocols.
b. Punch List: Coordinate development of punch list and track items through completion.
Project Close-Out Services. Consultant shall assist District to achieve project performance as specified in the contract documents, including the following:
Project Close-Out Services a. Manage the contract close-out in compliance with the contract requirements and City protocols.
b. Punch List: Prepare punch list and coordinate development of and tracking through completion.
c. Record Drawings: Review and verify adequacy of as-built drawings at specified milestones.
d. Warranty/O&M Manuals and Training: Review and develop warranty tracking documentation.
e. Final Payment: Reconcile all contractor bid items, change orders and outstanding punch item list and prepare final payment document and lien release for City review and approval.