Professional Record File Clause Samples

Professional Record File. There will be established and maintained one (1) official file on teaching staff members. This file will be maintained in the Central Office. Any teacher shall have the opportunity to read any material which may be considered critical of his conduct, service, character, or personality before it is placed in his personnel file. A teacher shall acknowledge that he has read the material by affixing his signature and the date to the copy to be filed. His/her signature shall not indicate agreement with the content of the material but indicates only the material has been inspected by the teacher. A form, requiring the date and signature of the person reviewing the material, shall be provided and kept in each personnel file. He/she shall also have the opportunity to reply to such critical material in a written statement to be attached to the filed copy. Teachers shall be informed of any complaint by a parent and/or student, which is directed toward them, which will become a matter of record. Anonymous letters or materials shall not be placed in the teacher’s file nor shall they be made a matter of record. Each teacher shall have the right, following request, to review the contents of his/her own personnel file. A fellow member of the Buckeye Local Classroom Teachers’ Association may, at the teacher’s request, accompany the member in such a review. Material will be removed from his/her file when a teacher claims that it is inaccurate or unfair when said claims have been sustained by the grievance procedure. A teacher shall be entitled to a copy, at his/her expense, of any material in his/her file. Each teacher, upon request, is to be given a copy of his/her formal evaluation session. Exceptions may need to be made in case of illness or other emergency involving either party. A bargaining unit member will be notified within ten (10) business days of any public records request to review said unit member’s personnel records and shall be told the name of the person making said request.