Outreach Tools Clause Samples
The 'Outreach Tools' clause defines the types of tools, platforms, or resources that may be used to conduct outreach activities under the agreement. It typically specifies which software, communication channels, or marketing platforms are permitted or required for use, and may outline responsibilities for providing access, maintaining accounts, or ensuring compliance with relevant policies. By clearly identifying the outreach tools, this clause helps prevent misunderstandings about acceptable methods and ensures both parties are aligned on the means of communication and promotion.
Outreach Tools. A stakeholder database will be developed and include County contacts, elected/public officials, city and agency contacts, neighborhood associations, churches, community groups, nearby businesses, and any interested individuals. Communication will be logged in the database. Project status updates, meeting notices, and notices of opportunities to participate will be emailed to stakeholders in the database. CD&P will set up and monitor a project email address and be the point of contact to reply to questions and comments in a timely manner. All communication will be logged and team members and County staff will be involved in development of messages. • Develop and maintain the stakeholder database • Up to 4 email updates (outside of meeting notices) • Communications and responses to stakeholders
Outreach Tools. Project Website: The Engineer shall assist the State in the development of the project website to post information, gain public input and generate discussion about the project PEL throughout the duration of the study. The Engineer shall submit draft project information for the website to the State for review and comment. The Engineer shall also submit a plan for interactive elements that allow the public to review, comment and receive responses from the PEL team. The Engineer shall prepare final project information for the website based on comments received from the State. The Engineer shall post project information on the project PEL Study website. Information posted on the website shall include, but not be limited to, ways to get involved and to provide comments (by mail, email, phone, public meetings, virtual meetings, interactive online comment form, surveys); an interactive form for the public to subscribe to the contact list including their preferred method of contact; project information and updates using a variety of visualization tools (maps, renderings, animations, 3-D models, exhibits boards, flyover videos); social media links, QR barcode links, frequently asked questions, public meeting dates and locations, public meeting handouts, graphics, comment forms and a mechanism for acknowledging that comments were received on the website. In addition, a link shall be provided on the State – Houston District website to the project PEL Study project page. The Engineer shall take monthly screenshots of the project PEL Study project page website for inclusion in the project record.
Outreach Tools. Notification/Announcements. Possible subjects for the stakeholder outreach meetings include: criteria for defining water shortages, potential actions in advance of water shortage, priorities of water use, instream flows, recreational needs, and overall drought equity issues.
Outreach Tools. An outreach component will be developed and implemented by the Stakeholder group once the overall goals and objectives are determined. It is here where specific products will be identified to reach various target audiences. Specific formats and distribution mechanisms will be identified to best satisfy the objectives. These outreach products may include newspaper articles on various issues, brochures, fact sheets, public service announcements, festivals, technical workshops, or other means of communicating with target audiences.
Outreach Tools. An outreach component will be developed and implemented by the stakeholder group once the overall goals and objectives are determined. It is here where specific products will be identified to reach various target audiences. Specific formats and distribution mechanisms will be identified to best satisfy the objectives. These outreach products may include newspaper articles on various issues, brochures, fact sheets, public service announcements, festivals, technical workshops, or other means of communicating with target audiences. Goals for stakeholder program October 31 Identification of stakeholders October 31 Questionnaire November 17 Focus Groups December 1 - 5 Stakeholder Forum January 8 Stakeholder Strategy 3 weeks after first stakeholder meeting Stakeholder Meetings On-going, to continue with collaborative goal setting The County has identified ten (10) issues that relate to regulatory flexibility. Each of these issues have data and assessment requirements that will necessitate a two and one-half year project period. The specifics on regulatory flexibility are described below.