Common use of Notification and Certification Clause in Contracts

Notification and Certification. 1. Five working days before the school year starts, awarded Vendors will be provided with information of all authorized students on cabs or vans. This afternoon will include the name, school ID number, address, telephone number, ride start date, early end date (if applicable) and school name and address 2. Students not found on the list mentioned above are not authorized and must not be transported with prior clearance from the Transportation Department. This clearance may be obtained via telephone during emergency situations. All telephone request and authorization must be followed with a written confirmation on a prescribed form, which will be faxed or mailed by an authorized representative of the CMSD Transportation Planning office to the Vendor no later than 24 hours after the telephone request was received. The name, telephone number, and specimen signature of the authorized Transportation representative will be included with the initial list of authorized students. The Vendor must also submit in writing a list of the corresponding personnel designated to accept emergency requests via telephone. In the event of any dispute on authorization, only written proof will be honored by the Cleveland Metropolitan School District. It will be the responsibility of the Vendor to keep up to date files of authorized requests for services. The Director of Transportation must be notified immediately of all cases where telephone contact request for services were not followed with written authorization within the time limit. A proof of authorization will be required in case of any discrepancies. The proof of authorization must be in writing on a prescribed form by the CMSD 3. Cancellation and changes will follow the same procedures and requirements stated in Section 1 and 2 above. The date when services will stop is very important. The Vendor will be notified forty-eight (48) hours ahead of time of any cancellations or changes. Likewise, notify the Transportation Planning Office for any deviation to this instruction 4. Whenever an adult companion is necessary, one will be allowed to ride with the student provided a written authorization, duly approved by the Transportation Director, is obtained before the trip. The District is not responsible for unauthorized riders and will not pay for transportation for unauthorized riders