Common use of Monitoring and Reporting Arrangements Clause in Contracts

Monitoring and Reporting Arrangements. The Councils and Abbeycroft will: a. Hold an annual review of management fee reduction plan to include a review of work completed under the maintenance and repairs schedule. b. Hold a three yearly review of performance against the requirements of this agreement Abbeycroft will a. Produce an Annual report that summarises its financial performance and delivery against outcomes and confirmation of Statutory compliance in meeting its obligations. This will include delivery against the Quest accreditation and Sport England benchmarking Actions. b. Arrange quarterly briefing sessions with the Portfolio Holders for Leisure and Culture, a Council Director and the Leisure & Cultural Service Manager at which performance will be reviewed. c. Provide all information required for the 3-year review d. Operate an open book approach in regard to all its finances and operations The Councils will a. Schedule a formal review of financial and operational performance at Overview and Scrutiny to take place every 3 years. b. Provide officer representation on Abbeycroft’s Stakeholder Panel. The Panel’s purpose is to focus on how initiatives that are demonstrating strong social outcomes are sustained and embedded within existing systems or continue with a suitable financial model that reduces the need to secure external funding. Abbeycroft’s performance will be measured against the following Key performance Indicators:  Health improvement initiatives delivered : no. of participants and improvements delivered;  Retention rates of new participants accessing facilities;  Barriers to participation addressed;  New opportunities for physical activity created  Reduction in percentage of physically inactive adults;  Increase in number of people using outdoor space for exercise/ health reasons  Increase in healthy life expectancy  Increase in attendance at facilities;  Increase in income at sites;  Improvement in benchmarking position for sites performing below industry benchmark;  Reduction in per head of population cost of operation;  Meet or exceed forecast reduction in management fee.  Quest Accreditation maintained (independent assessment of facilities and service including customer experience)