Common use of Meal Reimbursement Clause in Contracts

Meal Reimbursement. Bus drivers will be reimbursed for meals at the following rates: Breakfast $8.00 Lunch $12.00 Dinner $16.00 A. The number of meals reimbursed will be determined by the length of the field trip plus the length of the regular run adjacent to the field trip as follows: 5-9 hours 2 meals 9 or more hours 3 meals B. Meals will be reimbursed according to the following times and may only be reimbursed when consumed during the field trip. Receipts must be dated with time indicated by either machine date stamp or handwritten, if receipt does not include a time stamp. Breakfast until 11:00 a.m. Lunch 11:01 a.m. until 2:00 p.m. Dinner 2:01 p.m. and later C. Bus driver must submit an itemized meal receipt that is dated with either a cash register generated time stamp or with the time written on the receipt within thirty (30) days of the trip. Reimbursement will normally be made within 14 days following submission of an itemized receipt. D. Bus drivers will not be paid for free meals. E. Meals may consist of any food item(s) regardless of where purchased from. Meals do not include items such as candy, gum, breath mints, etc. If you eat with other people such as family members or friends, you must obtain a separate receipt for your meal. You will not be reimbursed for more than one meal even if it is under the maximum amount allowed. Reimbursement is not intended for anything but the driver’s meal. In other words, if a family member or friend joins you for a meal, you may not purchase more than one meal (i.e. more than one value meal or combination meal, 2 dozen doughnuts, 2 large pizzas, etc.) and expect reimbursement from the district. F. In the event that a bus driver purchases two (2) meals at one time to avoid making two trips, the receipt for both meals may be submitted and reimbursed in accordance with the rates and other provisions of this article.