Common use of Manuals and Operating Agreements Clause in Contracts

Manuals and Operating Agreements. NCDOT Manuals (approved by FHWA for use on Federal-aid projects -- this list is provided as an example and is not all inclusive) Policy on Street and Driveway Access to North Carolina Highways Americans with Disabilities Act Transition Plan NCDOT Policies and Procedures for Major Professional or Specialized Service contracts: xxxxx://xxxxxxx.xxxxx.xxx/projects/Roadway/Private%20Engineering%20Firm%20Resources/Pol icies%20and%20Procedures.pdf Construction Manual Design Build Policy and Procedures Design Exception Policy Disadvantaged Business Enterprise (DBE) Plan EO Contract Compliance Program Manual Guidelines for Drainage Studies and Hydraulic Design Highway Design Unit Design Manual Highway Safety Improvement Plan Indirect Cost Allocation Plan (Cost Pool Composition/Eligibility) Life Cycle Cost Analysis Procedures Local Program Management Office Handbook and Guidelines Materials Manual NCDOT OJT Program Manual (English and Spanish) NCDOT OJT Training/Supportive Services in the Federal Aid Highway Program NCDOT Real Estate Appraisal Standards and Legal Principles (aka Appraisal Guide, revised/updated October 15, 2014) Project Development and Environmental Analysis Procedures Manual Roadway Design Manual Roadway Standard Drawings Roadway Standard Specifications and Provisions Right of Way Manual (revised/updated January 6, 2014). State Transportation Improvement Plan Supplement to the MUTCD Surplus Right of Way Disposal and Control of Access Review Committee Operating Procedures Structures Management Unit Design Manual Title VI Plan Transportation Improvement Plan Utility Manual and NCDOT Encroachment Agreement Operating (Programmatic) Agreements NEPA/404 Merger Process

Manuals and Operating Agreements. NCDOT STATE DOT Manuals (approved by FHWA for use on Federal-aid projects -- this list is provided as an example and is not all inclusive) Access Policy on Street and Driveway Access to North Carolina Highways Americans with Disabilities Act Transition Affirmative Action Plan NCDOT Policies and Bid Evaluation Procedures for Major Professional or Specialized Service contracts: xxxxx://xxxxxxx.xxxxx.xxx/projects/Roadway/Private%20Engineering%20Firm%20Resources/Pol icies%20and%20Procedures.pdf Construction Bridge Manual Design Build Policy and Procedures Design Exception Policy Consultant Selection Process Contract Administration Manual Contract Compliance Plan Disadvantaged Business Enterprise (DBE) Plan EO Contract Compliance Program Environmental Process Manual Guidelines for Drainage Studies and Hydraulic Design Highway Design Unit Design Financial Services Manual Highway Safety Improvement Plan Indirect Cost Allocation Plan (Cost Pool Composition/Eligibility) Life Cycle Cost Analysis Local Assistance Procedures Manual Local Assistance Program Management Office Handbook Guidelines Quality Assurance Program (QAP) Manual for Use by Local Agencies Local Public Agency (LPA) Guidelines and Guidelines Manuals Materials Manual NCDOT OJT Program Manual (English and Spanish) NCDOT OJT Training/Supportive Services in the Federal Aid Highway Program NCDOT Real Estate Appraisal Standards and Legal Principles (aka Appraisal Guide, revised/updated October 15, 2014) Project Development and Environmental Analysis Procedures Manual Roadway Design Manual Roadway Standard Drawings Roadway Standard Specifications and Provisions Right of Way Manual (revised/updated January 6, 2014). Standard Drawings State DOT Design Manual Statewide Transportation Improvement Plan Supplement to the MUTCD Surplus Right of Way Disposal Supplemental and Control of Access Review Committee Operating Procedures Structures Management Unit Design Manual Standard Specifications Title VI Plan Traffic Operations Manual (e.g. MUTCD supplement) Transportation Improvement Plan Utility Manual Work Programs • Local/Tribal Technical Assistance Program (LTAP/TTAP) • Statewide Planning and NCDOT Encroachment Agreement Research • Transportation Management Area/Metropolitan Planning Organization (TMA/MPO) Operating (Programmatic) Agreements NEPA/404 Merger ProcessEndangered Species Act Section 7 Endangered Species Act Informal Consultation Stewardship and Oversight Indictors Risk-Based Project Level Oversight Equal Employment Opportunity (EEO) Contractor Compliance

Manuals and Operating Agreements. NCDOT IDOT Manuals (approved by FHWA for use on Federal-aid projects -- this list is provided as an example Bureau of Design and is not all inclusive) Policy on Street and Driveway Access to North Carolina Highways Americans with Disabilities Act Transition Plan NCDOT Environment Manual Land Acquisition Policies and Procedures for Major Professional or Specialized Service contracts: xxxxx://xxxxxxx.xxxxx.xxx/projects/Roadway/Private%20Engineering%20Firm%20Resources/Pol icies%20and%20Procedures.pdf Manual Construction Manual Design Build Policy Manual for Materials Inspection – Project Procedures Guide Standard Specifications for Road and Bridge Construction Bureau of Operations Traffic Policies and Procedures Design Exception Policy Manual Illinois Manual on Uniform Traffic Control Devices Highway Standards Bridge Manual Bureau of Local Roads & Streets Manual Water Quality Manual Disadvantaged Business Enterprise (DBE) Plan EO Title VI Plan Affirmative Action Plan Civil Rights Procedures Manual Procedural Memoranda Access Policy Bid Evaluation Procedures Consultant Selection Process Contract Administration Manual Contract Compliance Program Plan Environmental Process Manual Guidelines for Drainage Studies and Hydraulic Design Highway Design Unit Design Financial Services Manual Highway Safety Improvement Plan Indirect Cost Allocation Plan (Cost Pool Composition/Eligibility) Life Cycle Cost Analysis Procedures Local Program Management Office Handbook and Guidelines Materials Manual NCDOT OJT Program Manual (English and Spanish) NCDOT OJT Training/Supportive Services in the Federal Aid Highway Program NCDOT Real Estate Appraisal Standards and Legal Principles (aka Appraisal Guide, revised/updated October 15, 2014) Project Development and Environmental Analysis Procedures Manual Roadway Design Manual Roadway Standard Drawings Roadway Standard Specifications and Provisions Right of Way Manual (revised/updated January 6, 2014). State Statewide Transportation Improvement Plan Supplement to the MUTCD Surplus Right of Way Disposal Supplemental and Control of Access Review Committee Operating Procedures Structures Management Unit Design Manual Title VI Plan Standard Specifications Transportation Improvement Plan Utility Manual Work Programs • Local Technical Assistance Program (LTAP) • Statewide Planning and NCDOT Encroachment Agreement Research • Transportation Management Area/Metropolitan Planning Organization (TMA/MPO) Operating (Programmatic) Agreements NEPA/404 Merger ProcessEndangered Species Act Section 7 Endangered Species Act Informal Consultation Risk-Based Project Level Oversight Categorical Exclusions EIS/EA Timeframes ATTACHMENT D SELECTION AND MONITORING OF PROJECTS OF DIVISION INTEREST (PODI’S) IDOT/FHWA STEWARDSHIP AND OVERSIGHT AGREEMENT Projects of Division Interest (PoDI’s)2 are IDOT projects on which there will be any sort of direct FHWA involvement beyond actions shown in Attachment A, “Project Action Responsibility Matrix”. Projects of Corporate Interest (PoCI’s) are a subset of PoDI’s. PoCI’s are IDOT projects on which there will be direct FHWA involvement but also have national significance and the increased potential for additional FHWA resources beyond the Illinois Division. Projects designated as a PoDI / PoCI will typically be on the National Highway System (NHS). Due to special requirements needed to address federal requirements, projects funded through the TIGER program and projects classified as Major Projects will be designated as PoDI’s regardless of the NHS status. Otherwise, projects off the NHS will only be considered for PoDI designation by IDOT request and FHWA concurrence although FHWA may prompt IDOT to make the request for a project with complex challenges or unusual circumstances. Attachment A, “Project Action Responsibility Matrix”, identifies the FHWA’s level of direct involvement on the routine Federal Highway Program delivery. However, when a project is designated as a PoDI/ PoCI, various project actions normally marked State, will be assumed by FHWA due to the projects significance or risk identified, and stipulated in the project PoDI plan. The form of FHWA’s approvals can be documented either through an FHWA letter, signature on an IDOT document, captured in meeting minutes sent to FHWA, or informal email from a FHWA representative. The coordination process of PoDI’s / PoCI’s between the IDOT and the FHWA will be governed as follows: • Annually, the IDOT will publish its Multi-Year Program on the IDOT website. The MYP is typically available in April of each year. • The FHWA will then select PoDI’s / PoCI’s from the MYP and also identify the specific area(s) of federal involvement for each project. The PoDI / PoCI list will be finalized in June of each year. • PoDI / PoCI milestones, such as designation and completion will be memorialized via formal correspondence between FHWA and IDOT. The PoDI plan will be the guide for when FHWA involvement is limited to a project phase and not the entirety of the authorized work. • PoDI / PoCI status and tracking will be done electronically (i.e. website or SharePoint site) and FHWA will provide the tracking information to IDOT on an agreed upon frequency.