Common use of Maintenance of a Master File Clause in Contracts

Maintenance of a Master File. The Contractor shall maintain a Master File for each Security Guard and/or Fire Safety/EAP Director Candidate. Each Master File must be stored in electronic format (i.e., electronic or scanned documents). Master File should contain copies of Security Guard’s NYS DOS license, I-9 Employment Eligibility Form, high school degree or General Equivalency Diploma (GED), driver’s license, registration, training certifications, drug test results, military credentials, NYC Fire Department Certificate of Fitness, Certificate of Compliance and any other Security Guard or Fire Safety/EAP Director proof of qualification. Contractor must verify and document for the Master File the hire date or service credit date, whichever is earlier, that determines a Security Guard’s and/or Fire Safety/EAP Director’s Prevailing Wage and Supplemental Benefit pay rates. If a Subcontractor is approved for use to provide the requested services on an Authorized User’s site, the Contractor shall require the Subcontractor to maintain the Master File and provide a complete copy of it to the Authorized User or NYS OGS upon request.

Maintenance of a Master File. ‌ The Contractor shall maintain a Master File for each Security Guard and/or Fire Safety/EAP Director Candidate. Each Master File must be stored in electronic format (i.e., electronic or scanned documents). Master File should contain copies of Security Guard’s NYS DOS license, I-9 Employment Eligibility Form, high school degree or General Equivalency Diploma (GED), driver’s license, registration, training certifications, drug test results, military credentials, NYC Fire Department Certificate of Fitness, Certificate of Compliance and any other Security Guard or Fire Safety/EAP Director proof of qualification. Contractor must verify and document for the Master File the hire date or service credit date, whichever is earlier, that determines a Security Guard’s and/or Fire Safety/EAP Director’s Prevailing Wage and Supplemental Benefit pay rates. If a Subcontractor is approved for use to provide the requested services on an Authorized User’s site, the Contractor shall require the Subcontractor to maintain the Master File and provide a complete copy of it to the Authorized User or NYS OGS upon request.

Maintenance of a Master File. The Contractor shall maintain a Master File for each Security Guard and/or Fire Safety/EAP Director Candidate. Each Master File must be stored in electronic format (i.e., electronic or scanned documents). Master File should contain copies of Security Guard’s 's NYS DOS license, I-9 1-9 Employment Eligibility Form, high school degree or General Equivalency Diploma (GED)}, driver’s 's license, registration, training certifications, drug test results, military credentials, NYC Fire Department Certificate of Fitness, Certificate of Compliance and any other Security Guard or Fire Safety/EAP Director proof of qualification. Contractor must verify and document for the Master File the hire date or service credit date, whichever is earlier, that determines a Security Guard’s 's and/or Fire Safety/EAP Director’s 's Prevailing Wage and Supplemental Benefit pay rates. If a Subcontractor is approved for use to provide the requested services on an Authorized User’s 's site, the Contractor shall require the Subcontractor to maintain the Master File and provide a complete copy of it to the Authorized User or NYS OGS upon request.