Common use of Maintenance and Inspection of Records Clause in Contracts

Maintenance and Inspection of Records. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Vendor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under this Agreement and/or is paying the amounts to which Vendor is properly entitled to under the Agreement or for other purposes relating to the Agreement. Vendor shall maintain and preserve all such records for a period of at least 3 years after the termination of the Agreement. The Vendor shall maintain all such records in the City of Pasadena. If not, the Vendor shall, upon request, promptly deliver the records to the City of Pasadena or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Pasadena, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.

Maintenance and Inspection of Records. [Condensed Version] The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the VendorContractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under this Agreement the Contract and/or is paying only the amounts to which Vendor Contractor is properly entitled to under the Agreement Contract or for other purposes relating to the AgreementContract. Vendor The Contractor shall maintain and preserve all such records for a period of at least 3 years after the termination of the AgreementContract. The Vendor Contractor shall maintain all such records in the City of Pasadena. If not, the Vendor Contractor shall, upon request, promptly deliver the records to the City of Pasadena or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Pasadena, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.

Maintenance and Inspection of Records. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the VendorContractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under this Agreement the Contract and/or is paying only the amounts to which Vendor Contractor is properly entitled to under the Agreement Contract or for other purposes relating to the AgreementContract. Vendor The Contractor shall maintain and preserve all such records for a period of at least 3 years after the termination of the AgreementContract. The Vendor Contractor shall maintain all such records in the City of Pasadena. If not, the Vendor Contractor shall, upon request, promptly deliver the records to the City of Pasadena or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Pasadena, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.