Common use of Limitations on Use of Files Clause in Contracts

Limitations on Use of Files. a) Letters of assessments received in relation to the appointment of a Member shall be confidential and shall not be submitted as evidence in any subsequent proceedings. b) Letters of reprimand are inadmissible evidence if used against a Member for any purpose when no further disciplinary measures have been imposed on the Member for two (2) subsequent academic years. Letters of direction or guidance are exempted from the provision. In advance of any proceedings involving the Member, the President shall remove such letters from the Member’s personnel file and place them in a University archival file. The Member shall be notified that this has been done. c) All letters or assessments solicited for use by the President for evaluation and any summaries thereof shall be kept confidential and used only for the purposes for which they were solicited up to and including arbitration.