Common use of Leave Usage (Generic Clause in Contracts

Leave Usage (Generic. a. Employees, when eligible and authorized, may use their annual, or personal leave upon written/ electronic application to their manager or designee. Approval shall be based upon the nature of the request in each instance. Extensions may be granted by the immediate manager or designee with the approval of the Director or designee. b. Annual, compensatory time or personal leave will be charged against an employee’s regular workday, and shall not be charged for absences on a prearranged overtime workday, unscheduled call-in overtime days or holidays. c. Annual, compensatory time or personal leave may be taken for the illness of the employee, spouse, children/step-children, parents/step-parents, parents-in-law, grandparents, or other relatives who permanently reside with the employee. d. An employee will be allowed to charge seventy-two (72) hours of undocumented unscheduled annual or personal leave for illness, injury, or emergency concurrent or intermittent in the previous twelve (12) months. Thereafter, documentation verifying the need for the unscheduled absence will be required for each unscheduled absence. The documentation can be a physician’s certified statement, an invoice showing the date of service and nature of the problem, accident report, etc. In addition, JEA may require a statement whenever an employee’s unscheduled absences demonstrate an abuse of this provision. An abuse of this provision may be demonstrated by a pattern of unscheduled absences or by specific instances of abuse. JEA will notify the employee prior to requiring a statement, whenever it feels that a pattern of unscheduled absence demonstrates a possible abuse of this provision. Note: Undocumented unscheduled leave is any such unscheduled time off that is not accompanied by a statement documenting the need for the unscheduled absence. Note: Under this provision, if an employee is absent more than one (1) day consecutively, then only the first day of absence shall be counted as unscheduled leave. e. Undocumented leave in excess of seventy-two (72) hours in the previous twelve (12) months shall be grounds for disciplinary action. f. Unauthorized and/or unscheduled leave without pay in excess of three (3) days in the previous twelve (12) months shall be grounds for dismissal. Note: Unauthorized leave without pay is any time taken off without Management’s approval. Unscheduled leave is leave without prior request (acknowledged by the manager) of at least 24 hours or by the end of the employee’s previous normal/regular workday, whichever is less. At management’s sole discretion, the time requirement of at least 24 hours or by the end of the employee’s previous normal/regular workday may be waived and request be considered scheduled leave. g. 1. All non-shift employees are required to notify the appropriate designated individual as early as possible and no later than the start of his/her normal workday when he/she is unable to report for work because of illness, injury, or emergency. Shift employees shall notify the appropriate designated individual no later than one (1) hour prior to shift starting time when he/she is unable to report for work because of illness or injury. Employees failing to comply with this provision may not be allowed to charge their absence to annual, or personal leave and shall be recorded as absent without Management approval, unless notification could not be made due to an emergency.

Leave Usage (Generic. a. Employees, when eligible and authorized, may use their annual, vacation, sick or personal leave upon written/ electronic application to their manager or designee. Approval shall be based upon the nature of the request in each instance. Extensions may be granted by the immediate manager or designee with the approval of the the, Director or designee. b. Annual, compensatory time vacation or personal leave will be charged against an employee’s regular workday, and shall not be charged for absences on a prearranged overtime workday, unscheduled call-in overtime days or holidays. c. Annual, compensatory time sick, or personal leave may be taken for the illness of the employee, spouse, children/step-children, parents/step-parents, parents-in-in- law, grandparents, or other relatives who permanently reside with the employee. d. An employee will be allowed to charge seventy-two (72) hours of undocumented unscheduled annual or personal leave for illness, injury, or emergency concurrent or intermittent in the previous twelve (12) months. ThereafterFor purposes of commencing this seventy-two (72) hour count, employees will start with a “zero balance” upon ratification of this 2013-2016 collective bargaining agreement. Thereafter documentation verifying the need for the unscheduled absence will be required for each unscheduled absence. The documentation can be a physician’s certified statement, an invoice showing the date of service and nature of the problem, accident report, etc. In addition, JEA may require a statement whenever an employee’s unscheduled absences demonstrate an abuse of this provision. An abuse of this provision may be demonstrated by a pattern of unscheduled absences or by specific instances of abuse. JEA will notify the employee prior to requiring a statement, whenever it feels that a pattern of unscheduled absence demonstrates a possible abuse of this provision. Note: Undocumented unscheduled leave is any such unscheduled time off that is not accompanied by a statement documenting the need for the unscheduled absence. Note: Under this provision, if an employee is absent more than one (1) day consecutively, then only the first day of absence shall be counted as unscheduled leave. e. Undocumented leave in excess of seventy-two (72) hours in the previous twelve (12) months shall be grounds for disciplinary action. f. Unauthorized and/or unscheduled leave without pay in excess of three (3) days in the previous twelve (12) months shall be grounds for dismissal. Note: Unauthorized leave without pay is any time taken off without Management’s approval. Unscheduled leave is leave without prior request (acknowledged by the manager) of at least 24 hours or by the end of the employee’s previous normal/regular workday, whichever is less. At management’s sole discretion, the time requirement of at least 24 hours or by the end of the employee’s previous normal/regular workday may be waived and request be considered scheduled leave. g. 1. All non-shift employees are required to notify the appropriate designated individual as early as possible and no later than the start of his/her normal workday when he/she is unable to report for work because of illness, injury, or emergency. Shift employees shall notify the appropriate designated individual no later than one (1) hour prior to shift starting time when he/she is unable to report for work because of illness or injury. Employees failing to comply with this provision may not be allowed to charge their absence to annual, sick, or personal leave and shall be recorded as absent without Management approval, unless notification could not be made due to an emergency.