Common use of Item Description Cost Clause in Contracts

Item Description Cost. Off-Site Scanning of office and engineering drawings; photographs; case files; patient records; medical records; business records; parcel, subdivision, lot grade and curb grade maps; Public Hearing exhibits; precinct maps; Medical Examiner records and other documents as provided by various Agencies/Departments - mixed sizes and paper weights: Scan paper up to 11 x 17, per image $ 0.039 Scan paper up to 36 x 48, per image $ 0.68 Scan 16MM Roll Film per image $ 0.012 Scan 35MM Roll Film per image $ 0.045 Scan 16MM Fiche per image $ 0.035 Scan 35MM Fiche per image $ 0.051 COM Microfiche per image $ 0.029 Indexing Item Description Cost Indexing off site; price per character $ 0.005 OCR (Optical Character Recognition) form based, OCR template automatic convert image data to text, per image $ 0.005 Full page OCR (Optical Character Recognition), price per page $ 0.005 Miscellaneous Item Description Cost Electronic form design per hour $ 175.00 CD Output price per CD $ 50.00 DVD Output price per DVD $ 50.00 Secure Transportation of Original Documents and various media types not mentioned in the scope of work, price per trip each way $ 30.00 Conversion of data or images to various county software files, per hour $ 175.00 Conversion to PDF image, archive format and searchable text with thumbnails, per image $ 0.005 Off-Site Professional Services including Initial project Set-Up, Installation, Implementation, Training, Technical Support, and time to import scanned images/data onto Server, etc. per hour $ 125.00 Off-Site: File Preparation, Cataloging, and Reassembly (Staple removal, dividing sections, etc.) Quality Control (Performed in a separate queue) per hour. $ 19.25 Document destruction; per box $ 2.00 Scan Aperture Cards, per card $ 0.35

Item Description Cost. OffOn-Site Scanning of office and engineering drawings; photographs; case files; patient records; medical records; business records; parcel, subdivision, lot grade and curb grade maps; Public Hearing exhibits; precinct maps; Medical Examiner records and other documents as provided by various Agencies/Departments - mixed sizes and paper weights: , per image, includes document preparation. $0.06887 Off-site Scanning of office and engineering drawings; photographs; case files; patient records; medical records; business records; parcel, subdivision, lot grade and curb grade maps; Public Hearing exhibits; precinct maps; Medical Examiner records and other documents as provided by various Agencies/Departments - mixed sizes and paper weights, per image, includes document preparation. $0.03679 Scan paper up to 11 x 1716mm Microfilm, per image $ 0.039 $0.01092 Scan paper up to 36 x 4816mm Microfiche, per image $ 0.68 $0.02460 Scan 16MM Roll Film 35mm Microfiche, per image $ 0.012 $0.13892 Scan 35MM Roll Film Large Format Documents, per image $ 0.045 Scan 16MM Fiche $0.52492 Microfilm roll scanning price per image $ 0.035 Scan 35MM Fiche per image $ 0.051 COM Microfiche per image $ 0.029 $0.01092 Indexing Item Description Cost Indexing off site; price per character $ 0.005 $0.00739 Indexing on site; price per character $0.00800 OCR (Optical Character Recognition) form based, OCR template automatic convert image data to text, ; per image $ 0.005 $0.01000 Full page OCR (Optical Character Recognition), price per page $ 0.005 $0.01000 Miscellaneous Item Description Cost Electronic form design per hour $ 175.00 35.00 CD Output price per CD $ 50.00 45.00 DVD Output price per DVD $ 50.00 25.00 Secure Transportation transportation of Original Documents original documents and various media types not mentioned in the scope of work, price per trip each way trip, per delivery. $ 30.00 100.00 Conversion of data or images to various county software files, files per hour $ 175.00 pickup or delivery (Included in the cost per image conversion pricing) No Charge Conversion to PDF image, archive format and searchable text with thumbnails, per image $ 0.005 Off. No charge for the PDF conversion. OCR fees to create searchable PDF No Charge On-Site Professional Services including Initial project Set-Up, Installation, Implementation, On-Site Training, Technical Support, and time to import scanned images/data onto Server, etc. per hour $ 125.00 OffOn-Site: Site Project Management. Included in onsite Price No Charge File Preparation:Remove documents from boxes. Prep files, Cataloging, ensuring that all staples and Reassembly (Staple removal, dividing sections, etc.) fasteners have been removed. All folded sheets will be unfolded and left flat in prepped file. Documents determined to be too thin for proper capture will be photocopied onto 20lb. bond paper to enable capture. Repair torn or damaged pages. Tape torn leading edges. Contractor will insert lead sheets containing barcode data to designate the beginning of new folders or documents. Quality Control (Performed in a separate queue) per hourNo Charge Reassembly (stapling back in order from original and back to file folder) and Cataloging/manifesting; other menial process not covered in file preparation. Specify here: $ 19.25 35.00 Document destruction; per box hour $ 2.00 Scan Aperture Cards35.00 Redaction Services Images Processed offsite by authorized sub- Contractor. Automated redaction, per image $0.00514 Manual redaction, per image $0.09000 H. Equipment List Contractor shall utilize the equipment specified below to provide services to County. Type of Equipment / Materials / TOOLS PURPOSE Xxxxx & Xxxxxx XX 300 FICHE SCAN Xxxxx and Xxxxxx XX 300 Film scan Xxxxx & Xxxxxx A200 Aperture card $ 0.35scan Kodak Xxxxxxxx 0000 Paper scanning IBML TRAC IV paper Scanning

Item Description Cost. Off-Site Scanning of office and engineering drawings; photographs; case files; patient records; medical records; business records; parcel, subdivision, lot grade and curb grade maps; Public Hearing exhibits; precinct maps; Medical Examiner records and other documents as provided by various Agencies/Departments - mixed sizes and paper weights: Scan paper up to 11 x 17, per image $ 0.039 Scan paper up to 36 x 48, per image $ 0.68 Scan 16MM Roll Film per image $ 0.012 Scan 35MM Roll Film per image $ 0.045 Scan 16MM Fiche per image $ 0.035 Scan 35MM Fiche per image $ 0.051 COM Microfiche per image $ 0.029 Indexing Item Description Cost Indexing off site; price per character $ 0.005 OCR (Optical Character Recognition) form based, OCR template automatic convert image data to text, per image $ 0.005 Full page OCR (Optical Character Recognition), price per page $ 0.005 Miscellaneous Item Description Cost Electronic form design per hour $ 175.00 CD Output price per CD $ 50.00 DVD Output price per DVD $ 50.00 Secure Transportation of Original Documents and various media types not mentioned in the scope of work, price per trip each way $ 30.00 Conversion of data or images to various county software files, per hour $ 175.00 Conversion to PDF image, archive format and searchable text with thumbnails, per image $ 0.005 Off-Site Professional Services including Initial project Set-Up, Installation, Implementation, Training, Technical Support, and time to import scanned images/data onto Server, etc. per hour $ 125.00 Off-Site: File Preparation, Cataloging, and Reassembly (Staple removal, dividing sections, etc.) Quality Control (Performed in a separate queue) per hour. $ 19.25 Document destruction; per box $ 2.00 Scan Aperture Cards, per card $ 0.350.35 H. EQUIPMENT LIST Contractor shall utilize the equipment specified below to provide services to County. TYPE OF EQUIPMENT / MATERIALS / TOOLS PURPOSE Fujitsu 5950 Scans paper up to 8.5 x 14 paper Contex HD 14280 Scans large format Xxxxx Xxxx VII Scans fiche & aperture cards Xxxxx Xxxx V Scans roll films Omnibook Pro Scans bound materials Fujitsu 6670 Scans / rescans up to 8.5 x 14 paper PapervisionCapture Conversion Software Quatum Process Film enhancing software Kofax Capture Convert paper that requires OCR Chevy Cargo Van Pick up and return boxes