Common use of Invoice Procedure Clause in Contracts

Invoice Procedure. The Contractor shall submit monthly invoices to the District requesting payment for goods and/or services provided during each calendar month. Invoices should be submitted to both Accounts Payable Department and the Director of Maintenance and Operations. All ORIGINAL INVOICES should be mailed to: Savannah-Chatham Co. Board of Public Education ATTN: ACCOUNTS PAYABLE ▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇ ▇▇▇ Savannah, GA 31401 Invoices should be submitted with the following information and/or documentation: 1. Purchase Order Number 2. Project Name – Maintenance/Operations and Transportation Uniform Rental and Purchase (Annual Contract) 3. Site Description 4. Description of Work 5. Bid Number (BID19-10) Contractor’s provision of this information and/or documentation is a condition to payment by the District to Contractor. If this information and/or documentation is not provided, then the District may demand that the required documentation be provided and may withhold payment until the requested documentation is provided. If Contractor cannot provide the requested documentation for any invoice or portion of an invoice to the District’s satisfaction within thirty (30) days of the District’s request for documentation, then Contractor will not be entitled to any payment for the undocumented invoice or the undocumented portion of that invoice. Upon determining that an invoice is properly payable to Contractor, the District shall pay Contractor by check, electronic funds transfer, or credit card within forty (40) days. To the extent Contractor owes the District money in connection with this Agreement or another contract, then the District may also pay invoices submitted by Contractor pursuant to this Agreement by offset or recoupment. If the District pays all or part of an invoice by offset or recoupment, it will provide Contractor with a statement showing how it credited amounts owed by Contractor to the District against that invoice and will provide Contractor with a statement showing Contractor’s remaining debt, if any, to the District within thirty (30) days of applying the credit.

Invoice Procedure. The Contractor shall submit monthly invoices to the District requesting payment for goods and/or services provided during each calendar month. Invoices should be submitted to both Accounts Payable Department and the Director of Maintenance and Operations. All ORIGINAL INVOICES should be mailed to: Savannah-Chatham Co. Board of Public Education ATTN: ACCOUNTS PAYABLE ▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇ ▇▇▇ Savannah, GA 31401 Invoices should be submitted with the following information and/or documentation: 1. Purchase Order Number 2. Project Name – Maintenance/Operations and Transportation Uniform Rental and Purchase Diploma Inserts (Annual Contract) 3. Site Description 4. Description of Work 5. Bid Number (BID19BID 19-1049) Contractor’s provision of this information and/or documentation is a condition to payment by the District to Contractor. If this information and/or documentation is not provided, then the District may demand that the required documentation be provided and may withhold payment until the requested documentation is provided. If Contractor cannot provide the requested documentation for any invoice or portion of an invoice to the District’s satisfaction within thirty (30) days of the District’s request for documentation, then Contractor will not be entitled to any payment for the undocumented invoice or the undocumented portion of that invoice. Upon determining that an invoice is properly payable to Contractor, the District shall pay Contractor by check, electronic funds transfer, or credit card within forty (40) days. To the extent Contractor owes the District money in connection with this Agreement or another contract, then the District may also pay invoices submitted by Contractor pursuant to this Agreement by offset or recoupment. If the District pays all or part of an invoice by offset or recoupment, it will provide Contractor with a statement showing how it credited amounts owed by Contractor to the District against that invoice and will provide Contractor with a statement showing Contractor’s remaining debt, if any, to the District within thirty (30) days of applying the credit.