Common use of Hotel Stay Clause in Contracts

Hotel Stay.  Hotel stay is limited to the length of the conference. For example, three day conference = three nights allowed in a hotel.  Hotel choice is limited to a conference hotel (unless sold out). For other than conference hotel, maximum rate should not exceed GAO guidelines. xxxx://xxx.xxx.xxx/portal/category/21287 Airport Transportation at Destination  Transportation to/from the conference airport is limited to the cost of a round trip shuttle. Visit the destination airport website. Look for a link to ground transportation for reservations and/or rates. Employees electing to secure other modes of transport are limited to the shuttle rate for reimbursement.  Transportation to/from hotel will be reimbursed if a conference shuttle is not provided and the hotel is not within walking distance. Car Rental at Destination  Car rental is approved only under exceptional circumstances, such as the need to visit multiple schools. Approval requires a detailed justification/rationale. The daily limit for reimbursement is $50, which includes all associated costs: rental fee, gas, parking, tolls, etc. Optional insurance will not be reimbursed.

Hotel Stay.  Hotel stay is limited to the length of the conference. For example, three day conference = three nights allowed in a hotel.  Hotel choice is limited to a conference hotel (unless sold out). For other than conference hotel, maximum rate should not exceed GAO guidelines. xxxx://xxx.xxx.xxx/portal/category/21287 Airport Transportation at Destination  Transportation to/from the conference airport is limited to the cost of a round trip shuttle. Visit the destination airport website. Look for a link to ground transportation for reservations and/or rates. Employees electing to secure other modes of transport are limited to the shuttle rate for reimbursement.  Transportation to/from hotel will be reimbursed if a conference shuttle is not provided and the hotel is not within walking distance.  Transportation to/from meals/entertainment is not reimbursable Car Rental at Destination  Car rental is approved only under exceptional circumstances, such as the need to visit multiple schools. Approval requires a detailed justification/rationale. The daily limit for reimbursement is $50, which includes all associated costs: rental fee, gas, parking, tolls, etc. Optional insurance will not be reimbursed.

Hotel Stay.  Hotel stay is limited to the length of the conference. For example, three day conference = three nights allowed in a hotel.  • Hotel choice is limited to a conference hotel (unless sold out). For other than conference hotel, maximum rate should not exceed GAO guidelines. xxxx://xxx.xxx.xxx/portal/category/21287 Airport Transportation at Destination  • Transportation to/from the conference airport is limited to the cost of a round trip shuttle. Visit the destination airport website. Look for a link to ground transportation for reservations and/or rates. Employees electing to secure other modes of transport are limited to the shuttle rate for reimbursement.  • Transportation to/from hotel will be reimbursed if a conference shuttle is not provided and the hotel is not within walking distance. Car Rental at Destination  • Car rental is approved only under exceptional circumstances, such as the need to visit multiple schools. Approval requires a detailed justification/rationale. The daily limit for reimbursement is $50, which includes all associated costs: rental fee, gas, parking, tolls, etc. Optional insurance will not be reimbursed.