Common use of Further Competition Clause in Contracts

Further Competition. Prior to conducting the further competition we advise that you consider the following questions: Do you need to form a project team? If so, who is the most appropriate person to lead it? Have you formed a stakeholder group to formulate requirements? Have you identified specific resource to support the various stages of the project including data gathering, drafting of the statement of requirements and bid evaluation? Who will approve the award once proposals have been evaluated? Further competition criteria weightings are set by the framework agreement. Procurement regulations require that you adhere to weighting levels within these tolerances. If you set weightings outside of these levels you are at risk of a challenge to your procurement. Quality – 60% to 80% Price – 20% to 40% There are a number of options available to you when issuing further competition documents. You can use our online eSourcing suite or alternatively your own departmental standard tender process. You are also able to run a further competition as an Electronic Reverse Auction. If you are interested in running an eAuction, please register your interest with our eAuction team here: xxxx://xxx.xxxxxxxxxxxxx.xxx.xx/i-am-a-buyer/run-further-competition/register Make your award decision by applying the criteria weightings to your evaluation. Rank the participating Suppliers in a list compiled by their total score achieved. Award the contract to the Supplier that ranks first within the evaluation using the criteria and associated weightings. You should notify all participating Suppliers of the outcome, once you have identified a successful Supplier. It is best practice to give all participating Suppliers feedback on the reasons why they were unsuccessful or successful and areas where they could improve for future reference. While this is not mandatory under the regulations, standard best practice is to observe a ten working days standstill period in between making your award decision (Intention to Award) and actually signing a contract. This is also known as an Alcatel period. Place your order with the successful Supplier using Order Form and Call Off Contract. The Order Form and Call Off Contract should be populated and exchanged with the successful Service Provider and signed by both parties to the contract. Population of the Order Form and Call Off Contract involves the inclusion of the service requirements, and details of the pricing/charging structure.

Further Competition. Prior Buyers should start by completing the Customer User Agreement (CUA) form. This form can be found in the documents section of the RM6119 Furniture & Associated Services webpage which can be found here. The completed form should be returned to conducting xxxx@xxxxxxxxxxxxxxx.xxx.xx. CCS will review your CUA form and provide you with a unique reference number for your further competition. You should use this reference number when communicating with CCS and the suppliers regarding your requirement. Guidance on how to run your further competition we advise that you consider can be found in Framework Schedule 7 – Call Off Award Procedure. This document can be found in the following questions: Do you need to form a project team? If so, who is the most appropriate person to lead it? Have you formed a stakeholder group to formulate requirements? Have you identified specific resource to support the various stages documents section of the project including data gathering, drafting of RM6119 webpage under the RM6119 Framework Schedules which can be found here. Before running a further competition Buyers should: ● Decide which Lot is best suited to their requirements ● Develop a clear statement of requirements what they need ● Decide how price and bid evaluation? Who quality will approve the award once proposals have been evaluated? Further be weighted Award criteria for a further competition criteria weightings are under this agreement: Criteria Weighting to be set by the framework agreement. Procurement regulations require that you adhere to weighting levels within these tolerances. If you set weightings outside of these levels you are Xxxxx at risk of a challenge to your procurement. Quality – 60% to 80% Price – 20% to 40% There are a number of options available to you when issuing further competition documentsQuality 0 – 90% at Buyers discretion Price 10 – 100% at Buyers discretion Buyers can run their further competition using the free CCS online eSourcing tool. You can find out more about the system including capabilities and benefits by reading this guide, or by contacting the CCS eEnablement Team at xxxxxxxxxxx@xxxxxxxxxxxxxxx.xxx.xx. You can register h ere for the CCS eSourcing tool or use our online eSourcing suite or alternatively your own departmental standard tender processeSourcing system. You are also able Buyers should invite all suitable supplier to run a further competition as an Electronic Reverse Auctionbid. If Buyers should provide suppliers with: ● A bid pack (including your Draft Order Form) detailing your requirements ● Detail of how you will evaluate their bids ● A timetable letting suppliers know bid deadlines and when you are interested in running an eAuctionlikely to award Once evaluated, please register your interest with our eAuction team here: xxxx://xxx.xxxxxxxxxxxxx.xxx.xx/i-am-a-buyer/run-further-competition/register Make your award decision by applying Buyers should let all suppliers know the criteria weightings to your evaluation. Rank the participating Suppliers in a list compiled by their total score achieved. Award the contract outcome and provide some details to the Supplier that ranks first within the evaluation using the criteria and associated weightings. You should notify all participating Suppliers of the outcome, once you have identified a successful Supplier. It is best practice unsuccessful suppliers to give all participating Suppliers feedback on the reasons why they were unsuccessful or successful and areas where they could improve for support them in future reference. While this is not mandatory under the regulations, standard best practice is to observe a ten working days standstill period in between making your award decision (Intention to Award) and actually signing a contract. This is also known as an Alcatel period. Place your order with the successful Supplier using Order Form and Call Off Contract. The Order Form and Call Off Contract should be populated and exchanged with the successful Service Provider and signed by both parties to the contract. Population of the Order Form and Call Off Contract involves the inclusion of the service requirements, and details of the pricing/charging structureopportunities.

Further Competition. Prior Customers who have significant volume or more complex requirements may further compete their requirements amongst the framework suppliers to conducting the determine which supplier will provide best value for their organisation. If you decide to carry out a further competition we advise remember that you consider the following questions: Do you CCS has already carried out a procurement exercise in compliance with all public procurement regulations to appoint suppliers to this agreement. You will need to form prepare further competition documentation including an ITT (Invitation to Tender), a project team? If sotimetable for your competition, who is the most appropriate person to lead it? Have you formed a stakeholder group to formulate requirements? Have you identified specific resource to support the various stages of the project including data gathering, drafting of the your specification/statement of requirements and bid evaluation? Who the evaluation criteria you will approve the award once proposals have been evaluated? Further competition use to evaluate bids (see evaluation criteria weightings are set by the framework agreement. Procurement regulations require that you adhere to weighting levels within these tolerancesbelow). If you set weightings outside include a draft Order Form, completed as far as possible, this will help save time in getting your order placed with the successful supplier at the end of these levels the further competition process. Ensure you are at risk of a challenge allow suppliers sufficient time to prepare and submit their bids, and to encourage maximum supplier response only ask for information that is relevant to your procurementrequirement. Quality – 60% to 80% Price – 20% to 40% There are a number of options available to During your bid evaluation, you when issuing must treat all suppliers equally and fairly and it is also vital that you evaluate the bids in the same way you stipulated in the further competition documentsdocumentation. Once you have identified which bid was the most economically advantageous tender you must tell all the suppliers of the outcome of the further competition. You can use our online eSourcing suite or alternatively your own departmental standard tender process. You are also able to run a further competition as an Electronic Reverse Auction. If you are interested in running an eAuction, please register your interest with our eAuction team here: xxxx://xxx.xxxxxxxxxxxxx.xxx.xx/i-am-a-buyer/run-further-competition/register Make your award decision by applying the criteria weightings to your evaluation. Rank the participating Suppliers in a list compiled by their total score achieved. Award the contract to the Supplier that ranks first within the evaluation using the criteria and associated weightings. You should notify all participating Suppliers of the outcome, once you have identified a successful Supplier. It is best practice to give all participating Suppliers feedback on the reasons why they were unsuccessful or successful and areas where they could improve for future reference. While this is not mandatory under the regulations, standard best practice is to observe a ten working days standstill period in between making your award decision (Intention to Award) and actually signing a contract. This is also known as an Alcatel period. Place place your order with the successful Supplier supplier by finalising and placing the completed order form. Further competition documentation should not duplicate what is in the standard T&Cs and should only cover any enhancements to these. Additional vehicle discounts will only be achieved on vehicle volumes as current framework discounts are already extremely competitive. Further competition evaluation criteria: Quality - 0% to 100% Price - 0% to 100% When running a further competition, you are able to utilise the CCS eSourcing tool. This is a free online procurement tool to help you manage your further competitions, creating a clear audit trail, and supporting the delivery of the further competition in line with EU regulations. Further information and access to the eSourcing tool can be found here. If you wish to find out more about the system, its capabilities, and the benefits of using this, please contact the CCS eEnablement team at: xxxxxxxxxxx@xxxxxxxxxxxxxxx.xxx.xx As with Direct Award, following a further competition once you are ready to order, you should use Framework Schedule 6 - Order Form and Call Off ContractSchedules or the simple order form to provide a summary of your purchase. The Order Form and All of the standard Call Off Contract should Schedules will apply to your purchase by default. Some Schedules will be populated and exchanged required to be completed with the successful Service Provider bespoke details of your contract, for example Schedule 5 - Pricing Details and signed by both parties Schedule 20 - Specification. If you wish to the contract. Population vary any of the Order Form and standard terms within the Call Off Contract involves Schedules, you will need to edit these up front and share with the inclusion of the service requirements, and details of the pricing/charging structuresupplier for agreement.

Further Competition. Prior Customers who have significant volume or more complex requirements may further compete their requirements amongst the framework suppliers to conducting the determine which supplier will provide best value for their organisation. If you decide to carry out a further competition we advise remember that you consider the following questions: Do you CCS has already carried out a procurement exercise in compliance with all public procurement regulations to appoint suppliers to this agreement. You will need to form prepare further competition documentation including an ITT (Invitation to Tender), a project team? If sotimetable for your competition, who is the most appropriate person to lead it? Have you formed a stakeholder group to formulate requirements? Have you identified specific resource to support the various stages of the project including data gathering, drafting of the your specification/statement of requirements and bid evaluation? Who the evaluation criteria you will approve the award once proposals have been evaluated? Further competition use to evaluate bids (see evaluation criteria weightings are set by the framework agreement. Procurement regulations require that you adhere to weighting levels within these tolerancesbelow). If you set weightings outside include a draft Order Form, completed as far as possible, this will help save time in getting your order placed with the successful supplier at the end of these levels the further competition process. Ensure you are at risk of a challenge allow suppliers sufficient time to prepare and submit their bids, and to encourage maximum supplier response only ask for information that is relevant to your procurementrequirement. Quality – 60% to 80% Price – 20% to 40% There are a number of options available to During your bid evaluation, you when issuing must treat all suppliers equally and fairly and it is also vital that you evaluate the bids in the same way you stipulated in the further competition documentsdocumentation. Once you have identified which bid was the most economically advantageous tender you must tell all the suppliers of the outcome of the further competition. You can use our online eSourcing suite or alternatively your own departmental standard tender process. You are also able to run a further competition as an Electronic Reverse Auction. If you are interested in running an eAuction, please register your interest with our eAuction team here: xxxx://xxx.xxxxxxxxxxxxx.xxx.xx/i-am-a-buyer/run-further-competition/register Make your award decision by applying the criteria weightings to your evaluation. Rank the participating Suppliers in a list compiled by their total score achieved. Award the contract to the Supplier that ranks first within the evaluation using the criteria and associated weightings. You should notify all participating Suppliers of the outcome, once you have identified a successful Supplier. It is best practice to give all participating Suppliers feedback on the reasons why they were unsuccessful or successful and areas where they could improve for future reference. While this is not mandatory under the regulations, standard best practice is to observe a ten working days standstill period in between making your award decision (Intention to Award) and actually signing a contract. This is also known as an Alcatel period. Place place your order with the successful Supplier supplier by finalising and placing the completed order form. Further competition documentation should not duplicate what is in the standard T&Cs and should only cover any enhancements to these. Additional vehicle discounts will only be achieved on vehicle volumes as current framework discounts are already extremely competitive. Further competition evaluation criteria: Quality - 0% to 100% Price - 0% to 100% When running a further competition, you are able to utilise the CCS eSourcing tool. This is a free online procurement tool to help you manage your further competitions, creating a clear audit trail, and supporting the delivery of the further competition in line with EU regulations. If you wish to find out more about the system, its capabilities, and the benefits of using this, please contact the CCS eEnablement team at: xxxxxxxxxxx@xxxxxxxxxxxxxxx.xxx.xx As with Direct Award, following a further competition once you are ready to order, you should use Framework Schedule 6 - Order Form and Call Off ContractSchedules or the simple order form to provide a summary of your purchase. The Order Form and All of the standard Call Off Contract should Schedules will apply to your purchase by default. Some Schedules will be populated and exchanged required to be completed with the successful Service Provider bespoke details of your contract, for example Schedule 5 - Pricing Details and signed by both parties Schedule 20 - Specification. If you wish to the contract. Population vary any of the Order Form and standard terms within the Call Off Contract involves Schedules, you will need to edit these up front and share with the inclusion of the service requirements, and details of the pricing/charging structuresupplier for agreement.