Common use of Function Space Clause in Contracts

Function Space. 10.1 Based on Group’s requirements, the Hotel has reserved function space as shown on the attached meeting agenda. The function space at the Hotel as shown on the attached meeting agenda will be complimentary. Any changes to the room assignments as outlined in the attached meeting agenda (to the extent room assignments have been made in the attached meeting agenda) must be agreed to, in writing, by both the Group and DRD (the Group's agreement not to be unreasonably withheld). In the case of those functions (if any) referred to on the attached meeting agenda for which room assignments have not been made, the Hotel reserves the right (after consulting with and notifying the Group) to determine the specific function space to be assigned to the Group for those functions. In addition, notwithstanding the foregoing, if the Room Block is reduced by more than 20%, the Hotel may (after consulting with and notifying the Group) proportionately reduce the amount of function space reserved for the Group. The number of people listed for each function on the attached meeting agenda is for room capacity planning only and does not represent a guarantee of the amount of food and beverage that will be ordered. 10.2 There shall be no charge to the Group for standard set-ups (in accordance with Hotel policy) of the meeting rooms at the Hotel reserved for the Group pursuant to this Contract (provided the Hotel is afforded a reasonable period of time to complete such set-ups). The Hotel shall provide for those rooms, at no charge, the following equipment standard for the types of meetings and events scheduled (out of the Hotel's available inventory): standing lecterns (up to one per room), easels (up to one per room), registration tables and chairs, water and glasses, and pads and pencils. Standard set-ups currently include schoolroom, theatre, rounds and crescent rounds set-ups. 10.3 Hotel will provide complimentary receiving, storage and delivery for up to XXX pounds of meeting materials during the Conference (and for the up to three (3) days before and after the Conference) in accordance with Hotel policy as made known to the Group. 10.4 All contractors and subcontractors the Group wishes to hire for the purpose of providing entertainment or other services at the ▇▇▇▇ Disney World® Resort ("WDW Resort") will be subject to DRD's reasonable written approval, subject to the following provisions hereof: At this time, the Hotel does not require that the Group use the Hotel's in-house or preferred suppliers for meeting room and/or exhibit support services at the Hotel, subject to certain limited exceptions. Entertainment in all Hotel areas accessible to guests not attending the Group's functions, and certain production support, such as all required power or rigging services or pyrotechnics, must be provided by or through the Hotel or its affiliates (charges are available upon request). For this purpose, a venue will be deemed to be accessible to guests not attending the Group's functions if activities at that venue are capable of being seen or heard by those guests. The Group also should not expect the Hotel or its affiliates to operate audio-visual equipment that has not been supplied by or through the Hotel or its affiliates, and food and beverage at the Hotel may need to be purchased through the Hotel or its affiliates. At theme park or other venues owned and operated by DRD (other than the Hotel), all food and beverage, entertainment and production support (including, without limitation, all audiovisual, power, pyrotechnics and rigging services) must be obtained by or through DRD in accordance with WDW Resort policy. All services for the Conference not provided by the Hotel or DRD or their respective affiliates (and permitted to be provided by the Group or its contractors or subcontractors) must be coordinated through the Hotel or DRD. In any event, before performing any services at the WDW Resort all approved contractors and subcontractors must provide to DRD proof of insurance that is satisfactory to DRD and names DRD and its affiliated companies as additional insureds. The Group will be responsible for all acts and omissions of its contractors and subcontractors. If and to the extent the Group contracts directly with third parties to provide the Group with services at the Hotel in connection with the Conference (e.g., if the Group uses contractors other than DRD or its affiliates to provide the Group with services, such as audio-visual, decorating, security, entertainment or transportation services), the Hotel will not impose any mandatory surcharge or other similar fee payable by the Group to the Hotel for the Group's use of those third parties' services, except for any applicable rigging, power drop or patch fees. The Group acknowledges that DRD and its affiliates may subcontract, arrange for or acquire goods or service through third parties and that DRD and its affiliates may receive a commission, referral or other fee in connection with goods or services that DRD and its affiliates or the Group acquire through third parties.