Common use of File Maintenance Clause in Contracts

File Maintenance. The contractor will maintain all documentation and files resulting from employee injuries including the DIA Forms, accident reports and wage forms. The contractor will also maintain all medical reports, attorney letters, notice of third party liens, or any other documentation or files the City deems necessary. The contractor will administer all past, current and future cases. The contractor will be responsible for all costs associated with the retrieval and copying of documents and files, handling and postage charges. Contractor shall provide remote computer access to the claims files for all cases for up to three City Departments: the Personnel Office; the Police Chief's Office; and the Fire Chief's Office. All paper files and electronic files and reports shall become the property of the City.