Common use of Expense Allowances Clause in Contracts

Expense Allowances. Subject to the provisions of this Title, employees who provide their own board and lodging shall be entitled to per diem expense allowance as follows: (a) Each scheduled day an employee works in the basic workweek or is prevented from performing such scheduled work by inclement weather conditions covered in the Title 303; each day an employee reports for prearranged or emergency work on a non-workday; holidays which fall on a workday in the basic workweek provided such an employee works on the adjacent workday or such day is also observed as a holiday pursuant to the provisions of Title 103; each non-workday during which an employee is required to take more than four hours of travel time under the provisions of Section 301.11. Zone Road Miles from the Employee’s Residence to the Reporting Location Amount of Per Diem 1 More than 25 but 45 or less $11.00 2 More than 45 but 65 or less $20.00 3 More than 65 $30.00 (Amended 1-1-09) Employees in Zone 3 have a choice. They can elect to commute and receive Zone 3 per diem or choose to stay overnight and receive Zone 3 per diem plus full reimbursement for lodging or use the normal method of payment as established by Company (e.g., P-Card, Corporate Credit Card, or other method adopted by Company) where payment is made by Company. The employee must indicate on the daily time card which choice s/he has made for that day. (Amended 1-1-09) (b) If a new Residence is established by an employee who is being transferred to, or is presently reporting at, a job headquarters location which is outside the present Residence Area but inside the proposed Residence Area, the employee will be eligible to receive per diem expenses at the per diem rate established for Zone 1 only until the completion of 52 consecutive weeks at his or her current headquarters location (measuring from the date the employee was transferred to the current headquarters). If such 52 consecutive week period has elapsed when an employee makes such a Residence change, the employee will not be eligible for per diem expenses until he or she is transferred to a job location outside his or her new Residence Area. (Amended 1-1-83) (c) An employee cannot qualify for per diem expense allowances and/or increase his/her per diem by moving his/her Residence further from his/her job headquarters. Such employee's per diem status and/or rate of per diem shall remain unchanged until his/her next following transfer. (Amended 1-1-91) (d) The continuity of the consecutive workweek periods referred to in Subsection (b) shall not be broken by the special assignment of an employee under Section 301.9, but such workweek periods shall be extended by a period of time equal to the period of time of such special assignment. (e) When an employee who maintains a temporary residence while on a job that is outside his/her Residence Area, or the employee who is receiving expenses under Subsection 301.4(b), is unable to work due to illness, he/she shall be allowed per diem expense for up to five workdays during any single period of illness. Employees who have temporary residences will qualify for this allowance by providing evidence that this residence was maintained during the period of illness. (Amended 1-1-91) (f) The supervisor in charge may authorize lodging for seven days a week based on reasonable costs. (Added 1-1-09)

Expense Allowances. Subject to the provisions of this Title, employees who provide their own board and lodging shall be entitled to per diem expense allowance as follows: (a) Each scheduled day an employee works in the basic workweek or is prevented from performing such scheduled work by inclement weather conditions covered in the Title 303; each day an employee reports for prearranged or emergency work on a non-workday; holidays which fall on a workday in the basic workweek provided such an employee works on the adjacent workday or such day is also observed as a holiday pursuant to the provisions of Title 103; each non-workday during which an employee is required to take more than four hours of travel time under the provisions of Section 301.11. Zone Road Miles from the Employee’s Residence to the Reporting Location Amount of Per Diem 1 More than 25 but 45 or less $11.00 2 More than 45 but 65 or less $20.00 3 More than 65 $30.00 (Amended 1-1-09) Employees in Zone 3 have a choice. They can elect to commute and receive Zone 3 per diem or choose to stay overnight and receive Zone 3 per diem plus full reimbursement for lodging or use the normal method of payment as established by Company (e.g., P-Card, Corporate Credit Card, or other method adopted by Company) where payment is made by Company. The employee must indicate on the daily time card which choice s/he has made for that day. (Amended 1-1-09) (b) If a new Residence is established by an employee who is being transferred to, or is presently reporting at, a job headquarters location which is outside the present Residence Area but inside the proposed Residence Area, the employee will be eligible to receive per diem expenses at the per diem rate established for Zone 1 only until the completion of 52 consecutive weeks at his or her current headquarters location (measuring from the date the employee was transferred to the current headquarters). If such 52 consecutive week period has elapsed when an employee makes such a Residence change, the employee will not be eligible for per diem expenses until he or she is transferred to a job location outside his or her new Residence Area. (Amended 1-1-83) (c) An employee cannot qualify for per diem expense allowances and/or increase his/her per diem by moving his/her Residence further from his/her job headquarters. Such employee's per diem status and/or rate of per diem shall remain unchanged until his/her next following transfer. (Amended 1-1-91) (d) The continuity of the consecutive workweek periods referred to in Subsection (b) shall not be broken by the special assignment of an employee under Section 301.9, but such workweek periods shall be extended by a period of time equal to the period of time of such special assignment. (e) When an employee who maintains a temporary residence while on a job that is outside his/her Residence Area, or the employee who is receiving expenses under Subsection 301.4(b), is unable to work due to illness, he/she shall be allowed per diem expense for up to five workdays during any single period of illness. Employees who have temporary residences will qualify for this allowance by providing evidence that this residence was maintained during the period of illness. (Amended 1-1-91) (f) The supervisor in charge may authorize lodging for seven days a week based on reasonable costs. (Added 1-1-09).

Expense Allowances. Subject to the provisions of this Title, employees who provide their own board and lodging shall be entitled to per diem expense allowance as follows: (a) Each scheduled day an employee works in the basic workweek or is prevented from performing such scheduled work by inclement weather conditions covered in the Title 303; each day an employee reports for prearranged or emergency work on a non-workday; holidays which fall on a workday in the basic workweek provided such an employee works on the adjacent workday or such day is also observed as a holiday pursuant to the provisions of Title 103; each non-workday during which an employee is required to take more than four hours of travel time under the provisions of Section 301.11. Zone Road Miles from the City Hall or Principal Intersection * of Employee’s Residence to the Reporting Location Amount of Per Diem 1 More than 25 but 35 or less $ 6.25 2 More than 35 but 45 or less $11.00 2 10.50 3 More than 45 but 55 or less 14.00 4 More than 55 but 65 or less $20.00 3 19.25 5** More than 65 $30.00 25.00 (Amended 1-1-0910‑1‑03) Employees in Zone 3 5 have a choice. They can elect to commute and receive Zone 3 per diem $25.00 or choose to stay overnight and receive Zone 3 per diem $25.00 plus full reimbursement for lodging or use the normal method of payment as established by Company (e.g., P-Card, Corporate Credit Card, or other method adopted by Company) where payment is made by Companylodging. The employee must indicate on the daily time card which choice s/he has made for that day. Per Diem for employees receiving expenses while in Zone 1-4, or while commuting in Zone 5 will be paid on the regular payroll. The lodging and the $25.00 meal reimbursement for employees in Zone 5 who elect to stay overnight will not be subject to payroll taxes or withholding taxes. See Subsection 301.21 for further clarification on this Subsection. (Amended 110-1-0903) (b) If a new Residence is established by an employee who is being transferred to, or is presently reporting at, a job headquarters location which is outside the present Residence Area but inside the proposed Residence Area, the employee will be eligible to receive per diem expenses at the per diem rate established for Zone 1 only until the completion of 52 consecutive weeks at his or her current headquarters location (measuring from the date the employee was transferred to the current headquarters). If such 52 consecutive week period has elapsed when an employee makes such a Residence change, the employee will not be eligible for per diem expenses until he or she is transferred to a job location outside his or her new Residence Area. (Amended 1-1-831‑1‑83) (c) An employee cannot qualify for per diem expense allowances and/or increase his/her per diem by moving his/her Residence further from his/her job headquarters. Such employee's per diem status and/or rate of per diem shall remain unchanged until his/her next following transfer. (Amended 1-1-911‑1‑91) (d) The continuity of the consecutive workweek periods referred to in Subsection (b) shall not be broken by the special assignment of an employee under Section 301.9, but such workweek periods shall be extended by a period of time equal to the period of time of such special assignment. (e) When an employee who maintains a temporary residence while on a job that is outside his/her Residence Area, or the employee who is receiving expenses under Subsection 301.4(b), is unable to work due to illness, he/she shall be allowed per diem expense for up to five workdays during any single period of illness. Employees who have temporary residences will qualify for this allowance by providing evidence that this residence was maintained during the period of illness. (Amended 1-1-911‑1‑91) (f) The supervisor in charge may authorize lodging for seven days a week based on reasonable costs. (Added 1-1-09)