Common use of Exemption process Clause in Contracts

Exemption process. 32 a. The Employer will provide employees with instructions and a list of all 33 necessary materials that need to be submitted to process an 34 exemption within three (3) business days of request. Exemption 35 instructions and materials will also be posted immediately to Agency 36 Sharepoint systems or secured network drives with an email notice to 37 all staff. 39 b. Employees will inform their supervisor or HR representative, either 40 orally or in writing, as soon as possible if they wish to request a 41 medical or religious exemption. Agencies request and the union 42 encourages employees to submit completed necessary materials no 43 later than September 13, 2021 to allow for the best chance of their 44 requests being processed in time. However, to the extent that 45 requests are received after that date, agencies will continue with 46 processing requests received up to October 18, 2021. 47 c. If the Employer requires a second medical opinion in the exemption 48 process, the Employer will cover all associated costs. The medical 49 appointment, including travel time, will be considered work time. 50 d. Employees whose exemption requests are not approved will secure a 51 vaccination appointment and provide verification of being fully 52 vaccinated by October 18, 2021 or be subject to non-disciplinary 53 separation. 54 e. Only HR staff or staff who are bound to protect confidential and 55 sensitive information will handle and process exemption 56 documentation. All information disclosed to the Employer in the 57 exemption process will be kept confidential. This information will only 58 be accessed by the Employer on a need-to-know basis.