Documentation Management Clause Samples
The Documentation Management clause establishes the requirements and procedures for organizing, maintaining, and controlling access to all relevant documents related to a project or agreement. Typically, it outlines responsibilities for document creation, version control, storage, and retrieval, and may specify formats, timelines, or platforms to be used. By setting clear standards for handling documentation, this clause ensures that all parties have access to accurate and up-to-date information, reducing the risk of miscommunication and supporting efficient project administration.
Documentation Management. Yes CenturyLink will provide a public website (▇▇▇.▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/▇▇▇▇), making VITA information widely available to Commonwealth agencies and local government entities. In addition, CenturyLink will provide a secure private portal (▇▇▇▇▇://▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/VITA), for VITA’s oversight team and any authorized users. To ensure that both sites have the latest information, CenturyLink’s Program Management Organization (PMO) will manage the sites’ design and content. The PMO will update the content, working together with VITA, to develop a timeline and processes that include updates and modifications with a formal approval process.
Documentation Management. Describe Supplier’s procedures to maintain, efficiently organize and update all documentation related to the managed services. Documents included in the documentation management provided by the Supplier could include the following: operations and procedures manual, reports, site documentation information, communication memorandums, password files and contract documents with up-to-date amendments. Confirm if Supplier would allow VITA to access the above-listed documents, including downloading documents via a web portal, in their original format during the contract term and any extension years. Also indicate if there are any pricing implications related to the use of VITA-provided document repositories rather than Supplier-provided document repositories, and ensure that any such implications are clearly explained and reflected in Appendix A, Pricing.
Documentation Management. 5.1. The Contractor shall issue three (3) copies of all Submitted Items to the Authority and compile and maintain a register of the date and contents of the submission of all Submitted Items.
5.2. The Contractor shall compile and maintain a register of the date of receipt and content of all Submitted Items that are returned or deemed to be returned by the Authority's Representative.
5.3. Save as expressly provided in this Contract no review, comment or approval by the Authority shall operate to exclude or limit the Contractor's obligations or liabilities under the Contract (or the Authority's rights under the Contract).
Documentation Management. The CONTRACTOR is responsible for the proper management and execution of the CONTRACT, wherever performed, and must have appropriate representation at all sites to complete all elements of the CONTRACT in a safe, environmentally responsible and timely manner in accordance with the CONTRACT. The CONTRACTOR must keep COMPANY fully informed at all times of progress and areas of concern. COMPANY shall assist and advise the CONTRACTOR when COMPANY, in its sole judgement, considers it appropriate in relation to the CONTRACTOR's performance of the CONTRACT, without this relieving the CONTRACTOR in any way of its responsibilities, duties and obligations under the CONTRACT.
Documentation Management. This chapter describes the documentation management procedure in the CompBioMed2 project. It defines the standard rules and procedures with regard to the production of documentation during the project. The documentation management procedure is to be used:
1. By all partners;
2. For all deliverable documents to the European Commission;
3. For documents exchanged between partners.
Documentation Management. All documents supplied by the Contractor shall be subject to the Employer’s approval. The language of all documentation shall be in English. All documentation shall be controlled and managed in accordance with Document and Records Management Procedure (32-6).
Documentation Management. The Contractor shall issue [three (3)] copies of all Submitted Items to the Authority and compile and maintain a register of the date and contents of the submission of all Submitted Items. The Contractor shall compile and maintain a register of the date of receipt and content of all Submitted Items that are returned or deemed to be returned by the Authority's Representative. Save as expressly provided in this Contract no review, comment or approval by the Authority shall operate to exclude or limit the Contractor's obligations or liabilities under the Contract (or the Authority's rights under the Contract).
Documentation Management. The Contractor shall (1) establish and maintain documentation and records control system in order to: • Maintain a comprehensive up-to-date library of all significant project related data. • Ensure that contractually required documentation is submitted as and when required by the Contract. Intelsat Ground Network Upgrade Exhibit B to Statement of Work INTEL-2392 • Provide a reference library service for the retrieval of any type of project-related information upon request.
Documentation Management. The Technical Management Plan shall include a Documentation Management Plan, covering:
(a) the requirements of the TIDC CAD Manual
(b) a transmittal system, including uniquely numbered documents for each submission to TIDC, and a full description of the submission documents and any changes in revised documents;
(c) schedules of all the design documents, including document number, title and type, and work package identification, source, date received, date submitted to TIDC, other distribution, review response date, revision number and status;
Documentation Management. 5.1 CONTRACTOR shall ensure that all necessary and contemporary legal records are maintained and are available for inspection at all times.
5.2 Documentation including vendor instruction manual, technical bulletins and other amendments issued by vendors, inspection reports, certification and technical reports, shall be provided by the CONTRACTOR in hard copy and uploaded into COMPANY’s electronic database by the CONTRACTOR. CONTRACTOR shall collate the foregoing documentation for all existing equipment and update the documentation for all new equipment.