Common use of Documentation control Clause in Contracts

Documentation control. Documentation requirements covers the life cycle of the project from the initial engineering stages through to installation and commissioning including operating, maintenance and the training stages of the project. Not only must these documents be comprehensive and complete but comply with strict document control and revision procedures. The Contractor is responsible to plan the supply of the documentation during the various project stages and to provide the documentation in accordance with the Contractor Document Submission Schedule (CDSS). A document is thus any written or pictorial information describing, defining, specifying or certifying activities, requirements, procedures or results. All the drawings issued by the Employer for this contract is copyright protected and are not to be copied by the Contractor. It is the responsibility of the Contractor to update any drawings that may have changed due to modifications on the plant. These drawings should be submitted and registered correctly by the Contractor to the drawing office at Xxxxx Power Station. The Contractor submits all documentation on a formal transmittal form to the Service Manager. All manuals, documents, drawings and engineering documentation shall be presented in British English in both software and hardware. All Communications will be filed and kept on site at all times as it is crucial to have the correct communication structures. These communication documents should at all times adhere to the NEC 3 Term Service Contract communication requirements. Contractor Document Submission Schedule (CDSS) Document Name/Description Date/Time documents to be submitted A programme in Primavera format as referred to document number (240-85065548) One week after receipt of task order Baseline risk assessment A month before start of the work QCP’s A month before start of the work Contractor’s Safety file Two week before start of work Inspection report 24 hours after stripping activity Daily progress report After Every Shift Technical report and data pack Within 14 days of completion of the services

Documentation control. Documentation requirements covers the life cycle of the project from the initial engineering stages through to installation and commissioning including operating, maintenance and the training stages of the project. Not only must these documents be comprehensive and complete but comply with strict document control and revision procedures. The Contractor is responsible to plan the supply of the documentation during the various project stages and to provide the documentation in accordance with the Contractor Document Submission Schedule (CDSS). A document is thus any written or pictorial information describing, defining, specifying or certifying activities, requirements, procedures or results. All the drawings issued by the Employer for this contract is copyright protected and are not to be copied by the Contractor. It is the responsibility of the Contractor to update any drawings that may have changed due to modifications on the plant. These drawings should be submitted and registered correctly by the Contractor to the drawing office at Xxxxx Power Station. The Contractor submits all documentation on a formal transmittal form to the Service Manager. All manuals, documents, drawings and engineering documentation shall be presented in British English in both software and hardware. All Communications will be filed and kept on site at all times as it is crucial to have the correct communication structures. These communication documents should at all times adhere to the NEC 3 Term Service Contract communication requirements. Contractor Document Submission Schedule (CDSS) Document Name/Description Date/Time documents to be submitted A programme in Primavera format as referred to document number (240-85065548) One week after receipt of task order Baseline risk assessment A month before start of the work QCP’s A month before start of the work Contractor’s Safety file Two week before start of work Inspection report 24 hours after stripping activity Daily progress report After Every Shift Technical report and data pack Within 14 days of completion of the servicesservices HEALTH AND SAFETY, THE ENVIRONMENT AND QUALITY ASSURANCE Health And Safety Risk Management The Contractor undertakes to take all reasonable precautions to maintain the health and safety of persons in and about the execution of the service. Without limitation the Contractor: accepts that the Employer may appoint him as the “Principal Contractor” (as defined and provided for under the Construction Regulations 2003 (promulgated under the Occupational Health & Safety Act 85 of 1993) (“the Construction Regulations”) for the Affected Property; warrants that the total of the Prices as at the Contract Date includes a sufficient amount for proper compliance with the Construction Regulations, all applicable health & safety laws and regulations and the health and safety rules, guidelines and procedures provided for in this contract and generally for the proper maintenance of health & safety in and about the execution of the service; and undertakes, in and about the execution of the service, to comply with the Construction Regulations and with all applicable health & safety laws and regulations and rules, guidelines and procedures otherwise provided for under this contract and ensures that his Subcontractors, employees and others under the Contractor’s direction and control, likewise observe and comply with the foregoing. The Contractor, in and about the execution of the service, complies with all applicable environmental laws and regulations and rules, guidelines and procedures otherwise provided for under this contract and ensures that his Subcontractors, employees and others under the Contractor’s direction and control, likewise observe and comply with the foregoing. Environmental constraints and management All service providers appointed to render any services within Eskom Xxxxx Power Station are required to comply with the station’s Environmental Management System requirements. NB: Before commencing with any work, the service providers are required to visit the station’s environmental section for evaluation. The station’s environmental practitioner will evaluate the services to be rendered by the service provider and therefore allocate relevant legal and other requirements documents which the Contractor shall comply with during the works. The service provider shall then commence with the works but paying inordinate attention towards implementing the relevant legal and other requirements measures as agreed in the register. Failure to comply with this agreement may ultimately lead to the termination of this contract. This requirement shall also be clearly stipulated in the NEC contracts between Eskom Xxxxx Power Station and any service providers. It should always be noted that Xxxxx Power Station is ISO14001 certified and therefore promotes Integrated Environmental Management (IEM) philosophy which aims to achieve a desirable balance between conservation and development. All activities taking place within Xxxxx Power Station must consider section 28 of the National Environmental Management Act (107 of 1998) which makes provision for the duty of care approach. The contractor’s team must commit to review and to continually improve environmental management, with the objective of improving overall environmental performance. The Contractor must consult with Kriel Environmental section on a regular basis for on-going assistance and advices. The EMS shall clearly cover the following areas as per ISO 14001; - Environmental policy - Environmental legal and other requirements - Risk Assessments/Aspects & Impacts Register - Improved management of monitoring and measurement documentation( e.g. devices calibration certificates) - Provision of necessary resources (e.g. computers, adequate human resource) and allocation of roles and responsibility (through clear appointments) to achieve effective implementation of the EMS. - Continuous commitment towards complying with operational controls such as work instructions, operational procedures, etc. (either provided by the Contractor or by Service Manager) as well as emergency preparedness and response procedures/plans. - The contractor shall continually evaluate the compliance to legal requirements (e.g. sewage treatment plant permits and other applicable legislation); this should also be documented within the monthly environmental site inspections reports. - Xxxxx Power Station’s procedure for non-conformity, corrective action and preventive actions shall be followed in case of the environmental incidents. - Contingency plans.

Documentation control. Documentation requirements covers the life cycle of the project from the initial engineering stages through to installation and commissioning including operating, maintenance and the training stages of the project. Not only must these documents be comprehensive and complete but comply with strict document control and revision procedures. The Contractor is responsible to plan the supply of the documentation during the various project stages and to provide the documentation in accordance with the Contractor Document Submission Schedule (CDSS). A document is thus any written or pictorial information describing, defining, specifying or certifying activities, requirements, procedures or results. All the drawings issued by the Employer for this contract is copyright protected and are not to be copied by the Contractor. It is the responsibility of the Contractor to update any drawings that may have changed due to modifications on the plant. These drawings should be submitted and registered correctly by the Contractor to the drawing office at Xxxxx Power Station. The Contractor submits all documentation on a formal transmittal form to the Service Manager. All manuals, documents, drawings and engineering documentation shall be presented in British English in both software and hardware. All Communications will be filed and kept on site at all times as it is crucial to have the correct communication structures. These communication documents should at all times adhere to the NEC 3 Term Service Contract communication requirements. Contractor Document Submission Schedule (CDSS) Document Name/Description Date/Time documents to be submitted A programme in Primavera format as referred to document number (240-85065548) One week after receipt of task order Baseline risk assessment A month Two weeks before start of the work QCP’s A month Two weeks before start of the work Contractor’s Safety file Two week before start of work Inspection report 24 hours after stripping activity Daily progress report After Every Shift Technical report and data pack Within 14 7 days of completion of the services