Common use of Dispatch Procedures Clause in Contracts

Dispatch Procedures. (1) The Government intends to dispatch resources in accordance with the following procedure. However, the number of fire orders in process and actual fire conditions at the time of dispatch may require a deviation from the procedures stated above in order to respond effectively to such conditions. Any such deviation will be within the discretion of the Government and will not be deemed a violation of any term or condition of this agreement. (2) NICC is the only designated dispatch center authorized to place Orders. (3) The Government intends to establish BPAs with multiple vendors for CWN Mobile Food Services. CWN MFSUs will provide their DDP location in the Schedule of Items for their equipment and personnel. Additionally, CWN MFSUs will provide a 24- hour contact number specified in the Schedule of Items for the purpose of contacting for orders. (4) After all Nationally contracted MFSUs have been ordered or determined unavailable, and as the need becomes known to the Government, NICC will utilize the details supplied with the resource order to determine the BPA holders that meet the requirement. NICC will contact the three CWN MFSUs that are closest to the incident, based on straight-line distance between their DDP location and the incident. Each CWN MFSU contacted must provide their current physical location at the time of the call and confirm they can meet the date and time needed as specified on the resource order. The CWN MFSU must respond within a half hour with an affirmative response to the date and time needed to be considered. (5) NICC will continue to contact CWN MFSUs until they have received three MFS Units that can meet date and time needed or have exhausted all BPA holders that are determined to meet the requirement. NICC will utilize the actual physical location provided at the time of the call of each CWN MFSU to facilitate the use of a standard mapping program, Google Maps® or government determined mapping application when Google Maps® is inoperable, for determination of the actual mileage to the incident. (i) NICC will utilize a Best Value Determination (BVD) spreadsheet and input the actual milage to the incident for each of the CWN MFSUs previously selected. (A) The BVD is created and maintained by the BPA CO of Record. (ii) The Best Value Determination spreadsheet will calculate each CWN MFSUs Total Estimated Price, based on actual mileage and the typical 10-day assignment formula specified in paragraph (6) below. (iii) The lowest-priced CWN MFSU will be selected for the order if available. (6) Best Value Formula: The best value formula will consist of a typical 10-day assignment based on the following parameters: (i) (Input total actual mileage to and from the incident) x $ price per mile = total mileage; (XX = actual total mileage from the Contractor’s DDP to the incident). (ii) 1 relocation fee X $ price = total relocation fee. (iii) Meals to include sum of all items below x 10 days = total meals: (A) 400 breakfast x $ breakfast price (B) 600 sack lunches x $ sack lunch price (C) 500 dinners x $ dinner price. (iv) The total summed value of this scenario will be compared to other offerors and the lowest total evaluated price will be used to determine the best value to the Government. (7) When an CWN MFSU agrees to a delivery schedule at the time the order is placed, they are required to perform in accordance with the agreed upon schedule documented on the Mobile Food and Shower Service Request Form. In addition, the Contractor is required to follow DOT regulations at all times. Failure to meet delivery time for the first dinner meal may result in a monetary deduction on the daily invoice, poor past performance evaluation, temporary suspension of the unit, and risk cancellation of the agreement.

Dispatch Procedures. 2.2.1 The Government has contracts with multiple vendors for Mobile Shower Facilities. During periods of availability, the Government will utilize the Contractor whose DDP is closest to the incident as determined by using the Rand ▇▇▇▇▇▇▇ Road Atlas® or the latest version of Microsoft Expedia Streets & Trips®, provided that the unit can meet the incident’s needs and required time frames. 2.2.2 Contractor personnel and equipment are required to be physically located and available to perform services from each of their DDPs during the defined mandatory availability period. The DDP is the location where the unit must be physically located during the mandatory availability period, unless the Contractor has provided written notification to the CO and the NICC of its unavailability status. NICC is the only designated dispatch center authorized to place orders for all the National Mobile Shower Facility Units. NICC shall place orders against an overriding Delivery Order; issued by the CO at time of award. 2.2.3 Outside the mandatory availability periods, priority consideration will be given to units physically located and available to perform services closest to the incident; provided that the unit can meet the incident’s needs and required time frames. The only two locations to be considered for dispatch outside of the availability dates are the DDP or the Company’s Headquarters. Outside the availability dates, Contractors have the option of remaining at their DDP or returning to their Company’s Headquarters. Company’s Headquarters is defined as the company’s regular operating physical address (1) Block 15A on Standard Form 33). Contractors are responsible for notifying the CO and the appropriate Coordination Center, in writing, of availability status and locations outside of their mandatory availability period. 2.2.4 The Government intends to dispatch resources in accordance with the following this procedure. However, the number of fire orders in process and actual fire conditions at the time of dispatch may require a deviation from the procedures stated above in C.2 in order to respond effectively to such conditions. Any such deviation will be within the discretion of the Government Government, and will not be deemed a violation of any term or condition of this agreementcontract. (2) NICC is the only designated dispatch center authorized to place Orders. (3) The Government intends to establish BPAs with multiple vendors for CWN Mobile Food Services. CWN MFSUs will provide their DDP location in the Schedule of Items for their equipment and personnel. Additionally, CWN MFSUs will provide 2.2.5 When a 24- hour contact number specified in the Schedule of Items for the purpose of contacting for orders. (4) After all Nationally contracted MFSUs have been ordered or determined unavailable, and as the need becomes known to the Government, NICC will utilize the details supplied with the resource order to determine the BPA holders that meet the requirement. NICC will contact the three CWN MFSUs that are closest to the incident, based on straight-line distance between their DDP location and the incident. Each CWN MFSU contacted must provide their current physical location at the time of the call and confirm they can meet the date and time needed as specified on the resource order. The CWN MFSU must respond within a half hour with an affirmative response to the date and time needed to be considered. (5) NICC will continue to contact CWN MFSUs until they have received three MFS Units that can meet date and time needed or have exhausted all BPA holders that are determined to meet the requirement. NICC will utilize the actual physical location provided at the time of the call of each CWN MFSU to facilitate the use of a standard mapping program, Google Maps® or government determined mapping application when Google Maps® is inoperable, for determination of the actual mileage to the incident. (i) NICC will utilize a Best Value Determination (BVD) spreadsheet and input the actual milage to the incident for each of the CWN MFSUs previously selected. (A) The BVD is created and maintained by the BPA CO of Record. (ii) The Best Value Determination spreadsheet will calculate each CWN MFSUs Total Estimated Price, based on actual mileage and the typical 10-day assignment formula specified in paragraph (6) below. (iii) The lowest-priced CWN MFSU will be selected for the order if available. (6) Best Value Formula: The best value formula will consist of a typical 10-day assignment based on the following parameters: (i) (Input total actual mileage to and from the incident) x $ price per mile = total mileage; (XX = actual total mileage from the Contractor’s DDP to the incident). (ii) 1 relocation fee X $ price = total relocation fee. (iii) Meals to include sum of all items below x 10 days = total meals: (A) 400 breakfast x $ breakfast price (B) 600 sack lunches x $ sack lunch price (C) 500 dinners x $ dinner price. (iv) The total summed value of this scenario will be compared to other offerors and the lowest total evaluated price will be used to determine the best value to the Government. (7) When an CWN MFSU Contractor agrees to a delivery schedule at the time the order is placed, they are the Contractor is required to perform in accordance with the agreed upon schedule documented on the Mobile Food and Shower Service Request Order Form. In addition, the Contractor is required to follow DOT regulations at all times. Failure . 2.2.6 When a small capacity unit is ordered and there are no small units that can meet the incidents required time frames; the NICC may use a large capacity unit to fill the order using the procedures at C.2, provided the large capacity unit can meet delivery the incidents needs and required time for the first dinner meal may result in a monetary deduction on the daily invoice, poor past performance evaluation, temporary suspension of the unit, and risk cancellation of the agreementframes.