Contractor’s Obligations. Quality Assurance Is a Deliverable Quality Plan required for this Contract? Yes No If Yes the Deliverable Quality Plan must be set out as defined in AQAP 2105 and delivered to the Authority (Quality) within 90 Business Days of Contract Award. Once agreed by the Authority the Quality Plan shall be incorporated into the Contract. The Contractor shall remain at all times, solely responsible for the accuracy, suitability and applicability of the Deliverable Quality Plan. A template is included at Annex B to schedule 3. Other Quality Assurance Requirements: AQAP 2120 Edition 3 NATO Quality Assurance Requirements for Production. Concessions shall be managed in accordance with Xxx Xxxx 05.61 Part 1 issue 5 - Quality Assurance Procedural Requirements - Concessions Xxx Xxxx 05.57 Issue 5 - Configuration Management Clause B6 Marking of Contractor Deliverables Special Marking requirements: Clause B8 Supply of Data for Hazardous Contractor Deliverables, Materials and Substances A completed Schedule 6 (Hazardous Articles, Materials or Substance Statement), and if applicable, Safety Data Sheet(s) are to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: a) The Authority’s Representative (Commercial) b) XXXX-Xxxx-XxxXxx-XXXXXX@xxx.xx or: if only a hardcopy is available to: a) The Authority’s Representative (Commercial) b) Hazardous Stores Information System (HSIS) Defence Safety and Environment Authority (DSEA) Movement Transport Safety Regulator (MTSR) Dangerous Goods Team XxXxxxxx Building Level 0, #0014 MOD Xxxxx Xxxx (South) Xxxxxxx XX00 0XX to be Delivered no later than one (1) month prior to the Delivery Date for the Contract Deliverable or by the following date: Clause B9.i Timber and Wood-Derived Products A completed Schedule 7 (Timber and Wood-Derived Products Supplied under the Contract: Data Requirements), is to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: The Authority’s Representative (Commercial) or: if only a hardcopy is available to: The Authority’s Representative (Commercial) to be Delivered by the following date: Clause B10 Certificate of Conformity Is a Certificate of Conformity required for this Contract? Yes No Line Items: ALL If Yes, does the Contractor Deliverables require traceability throughout the supply chain? Yes No Line Items: Clause C1 Contract Price (Excl. Vat) All Schedule 2 line items shall be Firm Price other than those stated below: Line Items Clause K refers Line Items Clause K refers Line Items Clause K refers Clause F1.a Delivery (for Schedule 2 items) The transport requirements shown below are applicable: Line Items ALL Line Items Clause F1.b Delivery by the Contractor (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Delivery Instructions (Clause F1.b.(2)) : TRADE RECEIPTS DELIVERIES – LS DONNINGTON, BICESTER AND ST ATHAN Unless an alternative procedure has been agreed by Logistic Services (LS) and has been communicated to the supplier/delivery team, the following procedures are applied when agreeing and booking in trade deliveries to the Donnington, Bicester and St Athan sites. PARCEL DELIVERIES TO B5 WAREHOUSE LS DONNINGTON For parcel deliveries to LS Donnington, the following criteria will apply: A. Maximum weight per item 25 KG B. Maximum length per item 80 CM C. Maximum width per item 80 CM D. Maximum height per item 40 CM At the point of Parcel delivery, B5 LS Donnington reserves the right to: • Not accept a delivery/collection outside of the hours 8.00 to 16:00 (15:30 Friday only) • Allow up to 5 parcels per supplier per day. • Defer a delivery to our Docks area if there is a Health and Safety concern. • Redirect the driver to an approved area/an alternative building for offloading. • Offer the next available space within the Vehicle Delivery Service if the delivery does not meet the criteria of that above. LS will not take responsibility for undelivered goods should the company choose not to be re-directed. PALLET DELIVERIES - LS DONNINGTON Items requiring delivery to LS that fall outside of the above criteria, should be declared through our Logistics Commodities and Services Vehicle Booking Service (Booking Slots) situated in Trade Receipts, B5 FMW Donnington, using the Email address below. XXXXXXX-XXXXXXXX@xxx.xx quoting: 1. 13 digit NATO Stock Number (NSN) for deliveries of 10 NSNs or under (multiple pallet deliveries of a single NSN will not be accepted without it). 2. Type of Item (Description). 3. Requirement Change Form (RCF) Number as advised by Project Team. 4. Number of packages / pallets. 5. Any special type of Mechanical Handling aids required. 6. Any specialist information e.g. Urgent Operational Requirement / Valuable & Attractive. 7. Supplier / Carrier Details. 8. Contact Number in case of communication failure. 9. Preferable date and time for delivery. 10. A safety data sheet is needed for hazardous items. NCR Collection If the booking request is for a Non-Compliant Trade Receipt requiring collection from the Donnington site, the NCR number (NCR 0*****), NSN and any covering Documentation is required at the email stage. XXXXXXX-XXXXXXXX@xxx.xx Should the email communication links be unavailable please contact: Booking Slots Mobile – 00000 000000 Civ – 01952 673322 Receipts Manager 01952 673305 Receipts Supervisor 01952 673389 Trade Deliveries to X00 Xxxxxxxxxx All deliveries irrespective of size, weight, etc; are to be booked in by telephoning: Civ tel:00000 000000 Mil tel: 00000 0000 00000 000000 00000 0010 Trade Deliveries to X00 Xxxxxxxxxx All deliveries irrespective of size, weight, etc; are to be booked in by telephoning: Civ tel:00000 000000 Mil tel: 00000 0000 00000 000000 00000 0031 Trade Deliveries to Warehouse 33 Donnington There is no requirement to book in. Warehouse 33 reserves the right to not accept a delivery outside of the hours 8:00 to 16:00 (15:30 Friday only). ALL DELIVERIES – LS BICESTER All hauliers delivering products to LS Bicester, must initially contact the Receipt Clerk to obtain a booking reference. Hauliers should be aware that a minimum of 48 hours notice should be given for the delivery of 40-foot trailer loads. This will ensure that resources are available to complete the offloading of packages on the agreed day and time. The Receipt Clerk can be contacted on 01869 257039. This service is available between 07:30-16:00 Monday to Thursday and 08:00-13:00 on Friday. Outside these hours, hauliers should leave a message and the Receipt Clerk will action the next working day. The Receipt Clerk will require the following pieces of information: 1. 13-digit NATO Stock number (NSN). 2. Type of item (Description). 3. Requirement Change Form (RCF) Number as advised by Project Team. 4. Number of packages / pallets. 5. Priority of the packages being delivered. 6. Ultimate consignee address for packages going overseas. This would also include the Unit Identification Number (UIN) and British Forces Post Office (BFPO) number. 7. Whether the consignment contains Dangerous Goods. 8. Supplier / haulier details. 9. Contact telephone number and name. 10. Preferable date and time for delivery. 11. Any special type of mechanical handling aids that may be required. 12. Any specialist information e.g. Urgent Operational Requirement / Valuable & Attractive. 13. A safety data sheet is needed for hazardous items. At the point of delivery, LS Bicester reserves the right to: • Not accept a delivery outside the hours 08:00 – 15:30 Monday – Thursday, 08:00 –12:30 on Friday. • Reject loosely loaded products that should have been palletised. • Reject Dangerous Goods consignments that are not documented/labelled/packaged correctly, in line with the modal regulations. • Re-direct the driver to the building that the package is addressed for delivery. • Re-direct the driver to an approved offloading area. • Reject any unsafe loads. • Refuse delivery of products should there be evidence of damage or missing packages. • Refuse access to the site if, after investigation, the haulier is identified as not having a booking reference. • Refuse the delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS will not take responsibility for undelivered products should the company choose not to be re-directed. ALL DELIVERIES – LS ST ATHAN Deliveries are accepted into LS St Athan Super Hanger within the following hours: Monday 08:30 – 16:00 Tuesday 08:30 – 16:00 Wednesday 08:30 – 16:00 Thursday 08:30 – 16:00 Friday 08:30 – 10:30 Requests for delivery slots must be received a minimum of 24 hours in advance, except where PT authority has been granted for urgent requirements. Contact Number - 00000 000000 Email - XXXXXXXX-XxXxxxxXXxxxxx@xxx.xx At the point of delivery, St Athan reserves the right to: • Not accept a delivery outside the hours 08:30 – 16:00 Monday – Thursday, 08:30 –10:30 on Friday. • All drivers are required to provide Photographic ID to gain access to the MOD St Athan site. • Reject loosely loaded products that should have been palletised. • Reject Dangerous Goods consignments that are not documented/labelled/packaged correctly, in line with the modal regulations. • Re-direct the driver to the building that the package is addressed for delivery. • Re-direct the driver to an approved offloading area. • Reject any unsafe loads. • Refuse delivery of products should there be evidence of damage or missing packages. • Refuse access to the site if, after investigation, the haulier is identified as not having a booking reference. • Refuse the delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS will not take responsibility for undelivered products should the company choose not to be re-directed. PURPLE GATE / ONWARDS TRANSMISSION DELIVERIES INTO BICESTER It is important where Project Teams, Operating Centres and organisations use the Purple Gate Bicester as a point of entry into the Joint Supply Chain (JSC) for materiel consignments not held or satisfied from within Logistic Service sites utilise what is known as a Consignment Information Sheet in accordance with JSP 886, Volume 3, Part 7. It’s use and accuracy is key as it enables Logistic Service staff to extract the information onto the MOD recognised consignment tracking system, known as VITAL (Visibility in Transit Logging). Enclosed is the link taken from the DES Logistic Services Help Desk (DOCS) web page Consignment_Information_Sheet.doc. Further direction and clarity can be provided by contacting the following: a. Bicester Receipts Co-ord Clerk - 01869 257039 (94240 3039) b. Bicester Military Ops Cell (Distribution Hub / Purple Gate – 01869 257211 / 258432 (94240 3211 / 8432) OVERVIEW Due to the secure nature of the LS Depots all delivery drivers must have the appropriate identification and documentation relating to the load or risk being turned away. Suppliers must not assume they that can simply turn up and must adhere to the criteria laid out above. It is a condition of this contract that in the event that the Contractor does not adhere to the time of delivery notified by the Authority, the Authority will not consider itself responsible for any subsequent claim by the Contractor, nor be held liable to meet any additional charges incurred by the Contractor through failure to deliver on the due date at the appointed time. Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.b.(3)): Line Items ALL IF NOT P2P ENABLED Line Items ALL Line Items Clause F1.c Collection by the Authority (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Collection Instructions (Clause F1.c.(2)): Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.c.(3)): Line Items Line Items Line Items Consignor Address (F1.c.(4)) : Line Items Address Line Items Address Consignee Address Details (for the purposes of Clause B7.b.(1)): Line Items Address Details Line Items Address Details Line Items Address Details

Appears in 2 contracts

Samples: data.gov.uk, data.gov.uk

Contractor’s Obligations. Quality Assurance Is a Deliverable Quality Plan required for this Contract? Yes No X If Yes the Deliverable Quality Plan must be set out as defined in AQAP 2105 and delivered to the Authority (Quality) within 90 Business Days of Contract Award. Once agreed by the Authority the Quality Plan shall be incorporated into the Contract. The Contractor shall remain at all times, solely responsible for the accuracy, suitability and applicability of the Deliverable Quality Plan. ~~A template is included at Annex B to schedule 3.~~ Other Quality Assurance Requirements: AQAP 2120 Edition 3 ~~NATO Quality Assurance Requirements for Production. Concessions shall be managed in accordance with~~ Nov 2009 Xxx Xxxx ~~05.61~~ 05-61 Part 1 ~~issue~~ Issue 5 - dated 2 August 2010 Quality Assurance Procedural Requirements - Concessions ~~Xxx Xxxx 05.57~~ XXX XXXX 05-135 Issue ~~5 - Configuration~~ 1 dated 10 July 2014 Avoidance of Counterfeit Material XXX XXXX 00-56 Safety Management Requirements for Defence Systems Clause B6 Marking of Contractor Deliverables Special Marking requirements: ~~ ~~ N/A Clause B8 Supply of Data for Hazardous Contractor Deliverables, Materials and Substances A completed Schedule 6 (Hazardous Articles, Materials or Substance Statement), and if applicable, Safety Data Sheet(s) are to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: a) The Authority’s Representative (Commercial) b) XXXX-Xxxx-XxxXxx-XXXXXX@xxx.xx or: if only a hardcopy is available to: a) The Authority’s Representative (Commercial) b) Hazardous Stores Information System (HSIS) Defence Safety and Environment Authority (DSEA) Movement Transport Safety Regulator (MTSR) Dangerous Goods Team XxXxxxxx Building Level 0, #0014 MOD Xxxxx Xxxx (South) Xxxxxxx XX00 0XX to be Delivered no later than one (1) month prior to the Delivery Date for the Contract Deliverable or by the following date: Clause B9.i Timber and Wood-Derived Products A completed Schedule 7 (Timber and Wood-Derived Products Supplied under the Contract: Data Requirements), is to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: The Authority’s Representative (Commercial) or: if only a hardcopy is available to: The Authority’s Representative (Commercial) to be Delivered by the following date: Clause B10 Certificate of Conformity Is a Certificate of Conformity required for this Contract? Yes No X Line Items: ~~ALL~~ If Yes, does the Contractor Deliverables require traceability throughout the supply chain? Yes No Line Items: Clause C1 Contract Price (Excl. Vat) All Schedule 2 line items shall be Firm Price other than those stated below: Line Items Clause K refers Line Items Clause K refers Line Items Clause K refers Clause F1.a Delivery (for Schedule 2 items) The transport requirements shown below are applicable: Line Items ALL Line Items Clause F1.b Delivery by the Contractor (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Delivery Instructions (Clause F1.b.(2)) : DELIVERY TO LCS TRADE RECEIPTS DELIVERIES – LS LOGISTIC SERVICES (LS) DONNINGTON, BICESTER AND ST ATHAN Unless an alternative procedure has been agreed by Logistic Services (LS) and has been communicated to the supplier/delivery team, the following procedures ~~are applied~~ shall apply when agreeing and booking in trade deliveries to the Donnington, Bicester and St Athan sites. PARCEL DELIVERIES TO B5 WAREHOUSE LS DONNINGTON ~~For~~ When making a parcel ~~deliveries to LS Donnington~~delivery, the following criteria ~~will~~ shall apply: A. Maximum weight per item ~~25 KG B.~~ 25KG Maximum length per item ~~80 CM C.~~ 80cm Maximum width per item ~~80 CM D.~~ 80cm Maximum height per item ~~40 CM~~ 40cm At the point of ~~Parcel delivery~~a parcel delivery being made, B5 LS Donnington reserves the right to: • Not accept a ~~delivery/collection~~ delivery outside of the hours ~~8.00~~ of 08:00 to ~~16:00~~ 16:00hrs (~~15:30~~ 15:30hrs Friday only~~) •~~ ). Allow up to 5 parcels per supplier per ~~day. •~~ day Defer a delivery to ~~our Docks~~ the Docking area if there is a Health and Safety concern. • Redirect the ~~driver~~ Contractor/Haulier to an approved area/an alternative building for offloading. • Offer the next available ~~space~~ slot within the Vehicle Delivery Service if the delivery does not meet the ~~criteria of that above~~above criteria. LS ~~will~~ shall not take responsibility for undelivered goods should the ~~company~~ Contractor/Haulier choose not to be re-directed. PALLET DELIVERIES - – LS DONNINGTON ~~Items requiring delivery~~ Articles being delivered to LS Donnington that ~~fall outside~~ do not meet the criteria of ~~the above criteria~~condition above, ~~should~~ shall be declared through ~~our~~ LS Logistics Commodities and Services Vehicle ~~Booking Service~~ booking service (~~Booking Slots) situated in~~ booking slots), Trade Receipts, B5 FMW Donnington, using the ~~Email address below.~~ following email address: XXXXXXX-XXXXXXXX@xxx.xx ~~quoting~~The following information must be provided: 1. The 13 digit NATO Stock Number (NSN) for deliveries of 10 ~~NSNs~~ NSN’s or ~~under~~ less (multiple pallet deliveries of a single NSN ~~will~~ shall not be accepted without ~~it). 2. Type~~ the NSN’s) Description of ~~Item (Description). 3.~~ Article Requirement Change Form (RCF) Number as advised by the Project Team/DSG Land Supply (if applicable). ~~4. Number~~ The number of ~~packages / pallets. 5. Any~~ packages/pallets If any special type of Mechanical Handling aids ~~required. 6.~~ are required Any specialist information e.g. Urgent Operational ~~Requirement /~~ Requirement/Valuable & or Attractive. ~~7. Supplier / Carrier Details. 8.~~ Contractor/Haulier details Contact Number in case of communication failure. 9. Preferable date and time for ~~delivery. 10.~~ delivery A ~~safety data~~ Safety Data sheet ~~is needed~~ for hazardous items. NCR Collection If the booking request is for a Non-Compliant Trade Receipt requiring collection from the Donnington site, the NCR number (NCR 0*****), NSN and any covering Documentation is required at the email stage. XXXXXXX-XXXXXXXX@xxx.xx Should the email communication links be unavailable please contact: Booking Slots Mobile – 00000 000000 Civ – 01952 673322 Receipts Manager 01952 673305 Receipts Supervisor 01952 673389 Trade Deliveries TRADE DELIVERIES TO X00 XXXXXXXXXX All deliveries being made to X00 Xxxxxxxxxx ~~All deliveries~~ irrespective of ~~size, weight, etc; are to~~ size and weight shall be booked in direct by the Contractor/Haulier by telephoning: ~~Civ tel:00000~~ +00 (0)0000 000000 ~~Mil tel: 00000 0000 00000 000000 00000 0010 Trade Deliveries~~ or 672110 TRADE DELIVERS TO X00 XXXXXXXXXX All deliveries being made to X00 Xxxxxxxxxx ~~All deliveries~~ irrespective of ~~size, weight, etc; are to~~ size and weight shall be booked in direct by the Contractor/Haulier by telephoning: ~~Civ tel:00000~~ +00 (0)0000 000000 ~~Mil tel: 00000 0000 00000 000000 00000 0031 Trade Deliveries to Warehouse~~ or 672231 TRADE DELIVERIES TO WAREHOUSE 33 ~~Donnington~~ DONNINGTON There is no requirement to book indeliveries in for articles being delivered to Warehouse 33, Donnington. Warehouse 33 reserves the right not to ~~not~~ accept a delivery outside of the hours ~~8:00~~ of 08:00hrs to ~~16:00~~ 16:00hrs (~~15:30~~ 15:30hrs Friday only). ALL DELIVERIES – TO LS BICESTER All ~~hauliers~~ Contractors/Hauliers delivering ~~products~~ articles to LS Bicester, must initially contact the ~~Receipt~~ Receipts Clerk to obtain a booking reference. ~~Hauliers should be aware that a~~ A minimum of 48 hours notice ~~should~~ shall be given for the delivery of 40-foot trailer loads. This ~~will ensure~~ ensures that resources are available to complete the offloading of ~~packages~~ articles on the agreed day and time. The ~~Receipt Clerk~~ Receipts Clerk, LS Bicester can be contacted by telephone on ~~01869 257039~~+00 (0)0000 000000. This service is available between ~~07:30-16:00~~ the hours of 07:30hrs to 16:00hrs Monday to Thursday and ~~08:00-13:00 on~~ 08:00hrs to 13:00hrs Friday. Outside these hours, ~~hauliers~~ Contractors/Hauliers should leave a message and the ~~Receipt~~ Receipts Clerk will action on the next working day. The ~~Receipt~~ Receipts Clerk will require the following ~~pieces of~~ information: ~~1. 13-~~The 13 digit NATO Stock ~~number~~ Number (NSN~~). 2. Type~~ ) Description of ~~item (Description). 3.~~ Article Requirement Change Form (RCF) ~~Number~~ number as advised by the Project Team~~. 4.~~ /DSG Land Supply (if applicable) Number of ~~packages / pallets. 5.~~ packages/pallets Priority of the ~~packages~~ articles being ~~delivered. 6.~~ delivered Ultimate consignee address for packages going overseas. This ~~would~~ should also include the Unit Identification Number (UIN) and British Forces Post Office (BFPO) number. 7. Whether the consignment contains Dangerous ~~Goods. 8. Supplier / haulier details. 9.~~ Goods Supplier/Haulier details Contact telephone name and telephone number ~~and name. 10.~~ Preferable date and time for ~~delivery. 11. Any~~ delivery If any special type of mechanical handling aids ~~that may be~~ are required~~. 12~~. Any specialist information e.g. Urgent ~~Operational Requirement /~~ Operation Requirement/Valuable & and Attractive~~. 13~~. A safety data sheet ~~is needed~~ for hazardous items. At the point of ~~delivery~~delivery being made, LS Bicester reserves the right to: • Not accept a delivery outside the hours ~~08:00 – 15:30~~ of 08:00hrs to 15:30hrs Monday – ~~Thursday, 08:00 –12:30 on~~ Thursday and 08:00hrs to 12:30hrs Friday. • Reject loosely loaded ~~products~~ articles that should have been palletised. • Reject ~~Dangerous Goods~~ dangerous goods consignments that are not documented/labelled/packaged correctly, in ~~line~~ accordance with the modal regulations. • Re-direct the ~~driver~~ Contractor/Haulier to the building that the ~~package is~~ articles are addressed for ~~delivery~~delivery to. • Re-direct the ~~driver~~ Contractor/Haulier to an approved area for offloading ~~area. •~~ Reject any unsafe loads. • Refuse delivery of ~~products~~ articles should there be evidence of damage or ~~missing packages~~if packages are missing. • Refuse access to the site if, after investigation, the ~~haulier~~ Contractor/Haulier is identified as not having a valid booking reference. Refuse the delivery of the product, if after investigation the Contractor/Haulier is not in possession of or has knowledge of the booking reference. LS Bicester shall not take responsibility for undelivered articles should the Contractor/Haulier choose not be to be re-directed. ALL DELIVERIES TO LS ST ATHAN Deliveries shall be accepted to the LS St Athan Super Hanger within the following hours: Monday to Thursday 08:30hrs to 16:00hrs Friday 08:30hrs to 10.30hrs Requests for delivery slots must be received a minimum of 24 hours in advance, except where Project Team/DSG Land Supply authority has been granted for urgent requirements. Requests should be made by telephoning or e-mail to the following: Telephone +00 (0)0000 000000 Email XXXXXXXX-XxXxxxxXXxxxxx@xxx.xx At the point of delivery being made, St Athan reserves the right to: Not accept a delivery outside the hours of 08:30hrs to 16:00hrs Monday to Thursday and 08:30hrs to 10:30hrs Friday only. Refuse entry to all Contactors/Hauliers who do not provide Photographic ID to gain access to the MOD St Athan site. Reject loosely loaded articles that should have been palletised. Reject dangerous goods that are not documented/labelled/ packaged correctly in accordance with the modal regulations. Re-direct the Contractor/Haulier to the building that the package is addressed to. Re-direct the Contractor/Haulier to an approved offloading area. Reject any unsafe load. Refuse delivery of articles should there be evidence of damage or missing packages. Refuse access to the site if, after investigation, the Contractor/Haulier is identified as not having a booking reference. • Refuse ~~the~~ delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS ~~will~~ St Athan shall not take responsibility for undelivered products should the ~~company~~ Contractor/Haulier choose not to be re-directed. ALL DELIVERIES – LS ST ATHAN Deliveries are accepted into LS St Athan Super Hanger within the following hours: Monday 08:30 – 16:00 Tuesday 08:30 – 16:00 Wednesday 08:30 – 16:00 Thursday 08:30 – 16:00 Friday 08:30 – 10:30 Requests for delivery slots must be received a minimum of 24 hours in advance, except where PT authority has been granted for urgent requirements. Contact Number - 00000 000000 Email - XXXXXXXX-XxXxxxxXXxxxxx@xxx.xx At the point of delivery, St Athan reserves the right to: • Not accept a delivery outside the hours 08:30 – 16:00 Monday – Thursday, 08:30 –10:30 on Friday. • All drivers are required to provide Photographic ID to gain access to the MOD St Athan site. • Reject loosely loaded products that should have been palletised. • Reject Dangerous Goods consignments that are not documented/labelled/packaged correctly, in line with the modal regulations. • Re-direct the driver to the building that the package is addressed for delivery. • Re-direct the driver to an approved offloading area. • Reject any unsafe loads. • Refuse delivery of products should there be evidence of damage or missing packages. • Refuse access to the site if, after investigation, the haulier is identified as not having a booking reference. • Refuse the delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS will not take responsibility for undelivered products should the company choose not to be re-directed. PURPLE GATE / ONWARDS TRANSMISSION DELIVERIES INTO BICESTER It is important where Project Teams, Operating Centres and organisations use the Purple Gate Bicester as a point of entry into the Joint Supply Chain (JSC) for materiel consignments not held or satisfied from within Logistic Service sites utilise what is known as a Consignment Information Sheet in accordance with JSP 886, Volume 3, Part 7. It’s use and accuracy is key as it enables Logistic Service staff to extract the information onto the MOD recognised consignment tracking system, known as VITAL (Visibility in Transit Logging). Enclosed is the link taken from the DES Logistic Services Help Desk (DOCS) web page Consignment_Information_Sheet.doc. Further direction and clarity can be provided by contacting the following: a. Bicester Receipts Co-ord Clerk - 01869 257039 (94240 3039) b. Bicester Military Ops Cell (Distribution Hub / Purple Gate – 01869 257211 / 258432 (94240 3211 / 8432) OVERVIEW Due to the secure nature of the LS Depots all delivery drivers must have the appropriate identification and documentation relating to the load or risk being turned away. Suppliers must not assume they that can simply turn up and must adhere to the criteria laid out above. It is a condition of this contract that in the event that the Contractor does not adhere to the time of delivery notified by the Authority, the Authority will not consider itself responsible for any subsequent claim by the Contractor, nor be held liable to meet any additional charges incurred by the Contractor through failure to deliver on the due date at the appointed time. Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.b.(3)): Line Items ~~ALL IF NOT P2P ENABLED~~ 1 & 2 Line Items ~~ALL~~ Line Items Clause F1.c Collection by the Authority (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Collection Instructions (Clause F1.c.(2)): Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.c.(3)): Line Items Line Items Line Items Consignor Address (F1.c.(4)) : Line Items Address Line Items Address Consignee Address Details (for the purposes of Clause B7.b.(1)): Line Items Address Details Line Items Address Details Line Items Address Details Clause F3.b Rejection Note: If no period is inserted here the time period shall be twenty (20) Business days) Time limit for rejection of the Contractor Deliverables shall be Business Days. Clause F5 Self to Self Delivery Is Self to Self Delivery required: Yes No X If Yes, Delivery address applicable:

Appears in 2 contracts

Samples: data.gov.uk, data.gov.uk

Contractor’s Obligations. Quality Assurance Is a Deliverable Quality Plan required for this Contract? Yes No If Yes the Deliverable Quality Plan must be set out as defined in AQAP 2105 and delivered to the Authority (Quality) within 90 Business Days of Contract Award. Once agreed by the Authority the Quality Plan shall be incorporated into the Contract. The Contractor shall remain at all times, solely responsible for the accuracy, suitability and applicability of the Deliverable Quality Plan. ~~A template is included at Annex B to schedule 3.~~ Other Quality Assurance Requirements: AQAP 2120 Edition 3 ~~NATO Quality Assurance Requirements for Production. Concessions shall be managed in accordance with Xxx Xxxx 05.61~~ Nov 2009 Defence Standard 05-61 Part 1 ~~issue~~ Issue 5 - dated 2 August 2010 Quality Assurance Procedural Requirements - – Concessions ~~Xxx Xxxx 05.57~~ Defence Standard 05-135 Issue ~~5 - Configuration Management Clause~~ 1 dated 10 July 2014 Avoidance of Counterfeit Material Condition B6 Marking of Contractor Deliverables Special Marking requirements: ~~Clause~~ Condition B8 Supply of Data for Hazardous Contractor Deliverables, Materials and Substances A completed Schedule 6 (Hazardous Articles, Materials or Substance Statement), and if applicable, Safety Data Sheet(s) are to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: a) The Authority’s Representative (Commercial) b) XXXX-Xxxx-XxxXxx-XXXXXX@xxx.xx or: if only a hardcopy is available to: a) The Authority’s Representative (Commercial) b) Hazardous Stores Information System (HSIS) Defence Safety and Environment Authority (DSEA) Movement Transport Safety Regulator (MTSR) ~~Dangerous Goods Team XxXxxxxx Building Level~~ Xxxxx Xxxxxxxx Xxxxx 0, #~~0014~~ H019 MOD Xxxxx Xxxx (~~South~~North) ~~Xxxxxxx~~ Xxxxxxx, XX00 0XX DSEA-DLSR-MovTpt-DG HSIS (MULTIUSER) to be Delivered no later than one (1) month prior to the Delivery Date for the Contract Deliverable or by the following date: ~~ ~~ 18 Dec 14 Clause B9.i Timber and Wood-Derived Products A completed Schedule 7 (Timber and Wood-Derived Products Supplied under the Contract: Data Requirements), is to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: The Authority’s Representative (Commercial) ~~or:~~ Or, if only a hardcopy is available to: The Authority’s Representative (Commercial) to be Delivered by the following date: ~~ Clause~~ N/A Condition B10 Certificate of Conformity Is a Certificate of Conformity required for this Contract? Yes No Line Items: ~~ALL~~ If Yes, does the Contractor Deliverables require traceability throughout the supply chain? Yes No Line Items: ~~Clause~~ Condition C1 Contract Price (Excl. Vat) All Schedule 2 line items shall be Firm Price other than those stated below: Line Items Clause K refers ~~Line Items Clause K refers Line Items Clause K refers~~ Clause F1.a Delivery (for Schedule 2 items) The transport requirements shown below are applicable: Line Items ~~ALL~~ 1 Line Items ~~ ~~ N/A Clause F1.b Delivery by the Contractor (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Delivery Instructions (Clause F1.b.(2)) : TRADE RECEIPTS DELIVERIES – LS DONNINGTON, BICESTER AND ST ATHAN Unless an alternative procedure has been agreed by Logistic Services (LS) and has been communicated to the supplier/delivery team, the following procedures are applied when agreeing and booking in trade deliveries to the Donnington, Bicester and St Athan sites. PARCEL DELIVERIES TO B5 WAREHOUSE LS DONNINGTON ~~For parcel deliveries to LS Donnington, the following criteria will apply:~~ A. Maximum weight per item 25 KG B. Maximum length per item 80 CM C. Maximum width per item 80 CM D. Maximum height per item 40 CM At the point of Parcel delivery, B5 LS Donnington reserves the right to: • Not accept a delivery/collection outside of the hours 8.00 to 16:00 (15:30 Friday only) • Allow up to 5 parcels per supplier per day. • Defer a delivery to our Docks area if there is a Health and Safety concern. • Redirect the driver to an approved area/an alternative building for offloading. • Offer the next available space within the Vehicle Delivery Service if the delivery does not meet the criteria of that above. LS will not take responsibility for undelivered goods should the company choose not to be re-directed. PALLET DELIVERIES - LS DONNINGTON Items requiring delivery to LS that fall outside of the above criteria, should be declared through our Logistics Commodities and Services Vehicle Booking Service (Booking Slots) situated in Trade Receipts, B5 FMW Donnington, using the Email address below. XXXXXXX-XXXXXXXX@xxx.xx quoting: 1. 13 digit NATO Stock Number (NSN) for deliveries of 10 NSNs or under (multiple pallet deliveries of a single NSN will not be accepted without it). 2. Type of Item (Description). 3. Requirement Change Form (RCF) Number as advised by Project Team. 4. Number of packages / pallets. 5. Any special type of Mechanical Handling aids required. 6. Any specialist information e.g. Urgent Operational Requirement / Valuable & Attractive. 7. Supplier / Carrier Details. 8. Contact Number in case of communication failure. 9. Preferable date and time for delivery. 10. A safety data sheet is needed for hazardous items. NCR Collection If the booking request is for a Non-Compliant Trade Receipt requiring collection from the Donnington site, the NCR number (NCR 0*****), NSN and any covering Documentation is required at the email stage. XXXXXXX-XXXXXXXX@xxx.xx Should the email communication links be unavailable please contact: Booking Slots Mobile – 00000 000000 Civ – 01952 673322 Receipts Manager 01952 673305 Receipts Supervisor 01952 673389 Trade Deliveries to X00 Xxxxxxxxxx All deliveries irrespective of size, weight, etc; are to be booked in by telephoning: Civ tel:00000 000000 Mil tel: 00000 0000 00000 000000 00000 0010 Trade Deliveries to X00 Xxxxxxxxxx All deliveries irrespective of size, weight, etc; are to be booked in by telephoning: Civ tel:00000 000000 Mil tel: 00000 0000 00000 000000 00000 0031 Trade Deliveries to Warehouse 33 Donnington There is no requirement to book in. Warehouse 33 reserves the right to not accept a delivery outside of the hours 8:00 to 16:00 (15:30 Friday only). ALL DELIVERIES – LS BICESTER All hauliers delivering products to LS Bicester, must initially contact the Receipt Clerk to obtain a booking reference. Hauliers should be aware that a minimum of 48 hours notice should be given for the delivery of 40-foot trailer loads. This will ensure that resources are available to complete the offloading of packages on the agreed day and time. The Receipt Clerk can be contacted on 01869 257039. This service is available between 07:30-16:00 Monday to Thursday and 08:00-13:00 on Friday. Outside these hours, hauliers should leave a message and the Receipt Clerk will action the next working day. The Receipt Clerk will require the following pieces of information: 1. 13-digit NATO Stock number (NSN). 2. Type of item (Description). 3. Requirement Change Form (RCF) Number as advised by Project Team. 4. Number of packages / pallets. 5. Priority of the packages being delivered. 6. Ultimate consignee address for packages going overseas. This would also include the Unit Identification Number (UIN) and British Forces Post Office (BFPO) number. 7. Whether the consignment contains Dangerous Goods. 8. Supplier / haulier details. 9. Contact telephone number and name. 10. Preferable date and time for delivery. 11. Any special type of mechanical handling aids that may be required. 12. Any specialist information e.g. Urgent Operational Requirement / Valuable & Attractive. 13. A safety data sheet is needed for hazardous items. At the point of delivery, LS Bicester reserves the right to: • Not accept a delivery outside the hours 08:00 – 15:30 Monday – Thursday, 08:00 –12:30 on Friday. • Reject loosely loaded products that should have been palletised. • Reject Dangerous Goods consignments that are not documented/labelled/packaged correctly, in line with the modal regulations. • Re-direct the driver to the building that the package is addressed for delivery. • Re-direct the driver to an approved offloading area. • Reject any unsafe loads. • Refuse delivery of products should there be evidence of damage or missing packages. • Refuse access to the site if, after investigation, the haulier is identified as not having a booking reference. • Refuse the delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS will not take responsibility for undelivered products should the company choose not to be re-directed. ALL DELIVERIES – LS ST ATHAN Deliveries are accepted into LS St Athan Super Hanger within the following hours: Monday 08:30 – 16:00 Tuesday 08:30 – 16:00 Wednesday 08:30 – 16:00 Thursday 08:30 – 16:00 Friday 08:30 – 10:30 Requests for delivery slots must be received a minimum of 24 hours in advance, except where PT authority has been granted for urgent requirements. Contact Number - 00000 000000 Email - XXXXXXXX-XxXxxxxXXxxxxx@xxx.xx At the point of delivery, St Athan reserves the right to: • Not accept a delivery outside the hours 08:30 – 16:00 Monday – Thursday, 08:30 –10:30 on Friday. • All drivers are required to provide Photographic ID to gain access to the MOD St Athan site. • Reject loosely loaded products that should have been palletised. • Reject Dangerous Goods consignments that are not documented/labelled/packaged correctly, in line with the modal regulations. • Re-direct the driver to the building that the package is addressed for delivery. • Re-direct the driver to an approved offloading area. • Reject any unsafe loads. • Refuse delivery of products should there be evidence of damage or missing packages. • Refuse access to the site if, after investigation, the haulier is identified as not having a booking reference. • Refuse the delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS will not take responsibility for undelivered products should the company choose not to be re-directed. PURPLE GATE / ONWARDS TRANSMISSION DELIVERIES INTO BICESTER It is important where Project Teams, Operating Centres and organisations use the Purple Gate Bicester as a point of entry into the Joint Supply Chain (JSC) for materiel consignments not held or satisfied from within Logistic Service sites utilise what is known as a Consignment Information Sheet in accordance with JSP 886, Volume 3, Part 7. It’s use and accuracy is key as it enables Logistic Service staff to extract the information onto the MOD recognised consignment tracking system, known as VITAL (Visibility in Transit Logging). Enclosed is the link taken from the DES Logistic Services Help Desk (DOCS) web page Consignment_Information_Sheet.doc. Further direction and clarity can be provided by contacting the following: a. Bicester Receipts Co-ord Clerk - 01869 257039 (94240 3039) b. Bicester Military Ops Cell (Distribution Hub / Purple Gate – 01869 257211 / 258432 (94240 3211 / 8432) OVERVIEW Due to the secure nature of the LS Depots all delivery drivers must have the appropriate identification and documentation relating to the load or risk being turned away. Suppliers must not assume they that can simply turn up and must adhere to the criteria laid out above. It is a condition of this contract that in the event that the Contractor does not adhere to the time of delivery notified by the Authority, the Authority will not consider itself responsible for any subsequent claim by the Contractor, nor be held liable to meet any additional charges incurred by the Contractor through failure to deliver on the due date at the appointed time. Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.b.(3)): Line Items ALL IF NOT P2P ENABLED Line Items ALL Line Items Clause F1.c Collection by the Authority (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Collection Instructions (Clause F1.c.(2)): Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.c.(3)): Line Items Line Items Line Items Consignor Address (F1.c.(4)) : Line Items Address Line Items Address Consignee Address Details (for the purposes of Clause B7.b.(1)): Line Items Address Details Line Items Address Details Line Items Address Details .

Appears in 2 contracts

Samples: data.gov.uk, data.gov.uk

Contractor’s Obligations. Quality Assurance Is a Deliverable Quality Plan required for this Contract? Yes No If Yes the Deliverable Quality Plan must be set out as defined in AQAP 2105 and delivered to the Authority (Quality) within 90 Business Days of Contract Award. Once agreed by the Authority the Quality Plan shall be incorporated into the Contract. The Contractor shall remain at all times, solely responsible for the accuracy, suitability and applicability of the Deliverable Quality Plan. ~~A template is included at Annex B to schedule 3.~~ Other Quality Assurance Requirements: AQAP 2120 Edition 3 ~~NATO Quality Assurance Requirements for Production. Concessions shall be managed in accordance with Xxx Xxxx 05.61~~ Nov 2009 Defence Standard 05-61 Part 1 ~~issue~~ Issue 5 - dated 2 August 2010 Quality Assurance Procedural Requirements - – Concessions ~~Xxx Xxxx 05.57~~ Defence Standard 05-135 Issue ~~5 - Configuration Management~~ 1 dated 10 July 2014 Avoidance of Counterfeit Material Clause B6 Marking of Contractor Deliverables Special Marking requirements: Clause B8 Supply of Data for Hazardous Contractor Deliverables, Materials and Substances A completed Schedule 6 (Hazardous Articles, Materials or Substance Statement), and if applicable, Safety Data Sheet(s) are to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: a) The Authority’s Representative (Commercial) b) XXXX-Xxxx-XxxXxx-XXXXXX@xxx.xx or: if only a hardcopy is available to: a) The Authority’s Representative (Commercial) b) Hazardous Stores Information System (HSIS) Defence Safety and Environment Authority (DSEA) Movement Transport Safety Regulator (MTSR) Dangerous Goods Team XxXxxxxx Building Level 0, #0014 MOD Xxxxx Xxxx (South) Xxxxxxx XX00 0XX to be Delivered no later than one (1) month prior to the Delivery Date for the Contract Deliverable or by the following date: Clause B9.i Timber and Wood-Derived Products A completed Schedule 7 (Timber and Wood-Derived Products Supplied under the Contract: Data Requirements), is to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: The Authority’s Representative (Commercial) or: if only a hardcopy is available to: The Authority’s Representative (Commercial) to be Delivered by the following date: Clause B10 Certificate of Conformity Is a Certificate of Conformity required for this Contract? Yes No Line Items: ~~ALL~~ If Yes, does the Contractor Deliverables require traceability throughout the supply chain? Yes No Line Items: Clause C1 Contract Price (Excl. Vat) All Schedule 2 line items shall be Firm Price other than those stated below: Line Items Clause K refers ~~Line Items Clause K refers Line Items Clause K refers~~ Clause F1.a Delivery (for Schedule 2 items) The transport requirements shown below are applicable: Line Items ALL Line Items ~~ ~~ NONE Clause F1.b Delivery by the Contractor (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Delivery Instructions (Clause F1.b.(2)) : TRADE RECEIPTS DELIVERIES – LS DONNINGTON, BICESTER AND ST ATHAN Unless an alternative procedure has been agreed by Logistic Services (LS) and has been communicated to the supplier/delivery team, the following procedures are applied when agreeing and booking in trade deliveries to the Donnington, Bicester and St Athan sites. PARCEL DELIVERIES TO B5 WAREHOUSE LS DONNINGTON For parcel deliveries to LS Donnington, the following criteria will apply: A. Maximum weight per item 25 KG B. Maximum length per item 80 CM C. Maximum width per item 80 CM D. Maximum height per item 40 CM At the point of Parcel delivery, B5 LS Donnington reserves the right to: • Not accept a delivery/collection outside of the hours 8.00 to 16:00 (15:30 Friday only) • Allow up to 5 parcels per supplier per day. • Defer a delivery to our Docks area if there is a Health and Safety concern. • Redirect the driver to an approved area/an alternative building for offloading. • Offer the next available space within the Vehicle Delivery Service if the delivery does not meet the criteria of that above. LS will not take responsibility for undelivered goods should the company choose not to be re-directed. PALLET DELIVERIES - LS DONNINGTON Items requiring delivery to LS that fall outside of the above criteria, should be declared through our Logistics Commodities and Services Vehicle Booking Service (Booking Slots) situated in Trade Receipts, B5 FMW Donnington, using the Email address below. XXXXXXX-XXXXXXXX@xxx.xx quoting: 1. 13 digit NATO Stock Number (NSN) for deliveries of 10 NSNs or under (multiple pallet deliveries of a single NSN will not be accepted without it). 2. Type of Item (Description). 3. Requirement Change Form (RCF) Number as advised by Project Team. 4. Number of packages / pallets. 5. Any special type of Mechanical Handling aids required. 6. Any specialist information e.g. Urgent Operational Requirement / Valuable & Attractive. 7. Supplier / Carrier Details. 8. Contact Number in case of communication failure. 9. Preferable date and time for delivery. 10. A safety data sheet is needed for hazardous items. NCR Collection If the booking request is for a Non-Compliant Trade Receipt requiring collection from the Donnington site, the NCR number (NCR 0*****), NSN and any covering Documentation is required at the email stage. XXXXXXX-XXXXXXXX@xxx.xx Should the email communication links be unavailable please contact: Booking Slots Mobile – 00000 000000 Civ – 01952 673322 Receipts Manager 01952 673305 Receipts Supervisor 01952 673389 Trade Deliveries to X00 Xxxxxxxxxx All deliveries irrespective of size, weight, etc; are to be booked in by telephoning: Civ tel:00000 000000 Mil tel: 00000 0000 00000 000000 00000 0010 Trade Deliveries to X00 Xxxxxxxxxx All deliveries irrespective of size, weight, etc; are to be booked in by telephoning: Civ tel:00000 000000 Mil tel: 00000 0000 00000 000000 00000 0031 Trade Deliveries to Warehouse 33 Donnington There is no requirement to book in. Warehouse 33 reserves the right to not accept a delivery outside of the hours 8:00 to 16:00 (15:30 Friday only). ALL DELIVERIES – LS BICESTER All hauliers delivering products to LS Bicester, must initially contact the Receipt Clerk to obtain a booking reference. Hauliers should be aware that a minimum of 48 hours notice should be given for the delivery of 40-foot trailer loads. This will ensure that resources are available to complete the offloading of packages on the agreed day and time. The Receipt Clerk can be contacted on 01869 257039. This service is available between 07:30-16:00 Monday to Thursday and 08:00-13:00 on Friday. Outside these hours, hauliers should leave a message and the Receipt Clerk will action the next working day. The Receipt Clerk will require the following pieces of information: 1. 13-digit NATO Stock number (NSN). 2. Type of item (Description). 3. Requirement Change Form (RCF) Number as advised by Project Team. 4. Number of packages / pallets. 5. Priority of the packages being delivered. 6. Ultimate consignee address for packages going overseas. This would also include the Unit Identification Number (UIN) and British Forces Post Office (BFPO) number. 7. Whether the consignment contains Dangerous Goods. 8. Supplier / haulier details. 9. Contact telephone number and name. 10. Preferable date and time for delivery. 11. Any special type of mechanical handling aids that may be required. 12. Any specialist information e.g. Urgent Operational Requirement / Valuable & Attractive. 13. A safety data sheet is needed for hazardous items. At the point of delivery, LS Bicester reserves the right to: • Not accept a delivery outside the hours 08:00 – 15:30 Monday – Thursday, 08:00 –12:30 on Friday. • Reject loosely loaded products that should have been palletised. • Reject Dangerous Goods consignments that are not documented/labelled/packaged correctly, in line with the modal regulations. • Re-direct the driver to the building that the package is addressed for delivery. • Re-direct the driver to an approved offloading area. • Reject any unsafe loads. • Refuse delivery of products should there be evidence of damage or missing packages. • Refuse access to the site if, after investigation, the haulier is identified as not having a booking reference. • Refuse the delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS will not take responsibility for undelivered products should the company choose not to be re-directed. ALL DELIVERIES – LS ST ATHAN Deliveries are accepted into LS St Athan Super Hanger within the following hours: Monday 08:30 – 16:00 Tuesday 08:30 – 16:00 Wednesday 08:30 – 16:00 Thursday 08:30 – 16:00 Friday 08:30 – 10:30 Requests for delivery slots must be received a minimum of 24 hours in advance, except where PT authority has been granted for urgent requirements. Contact Number - 00000 000000 Email - XXXXXXXX-XxXxxxxXXxxxxx@xxx.xx At the point of delivery, St Athan reserves the right to: • Not accept a delivery outside the hours 08:30 – 16:00 Monday – Thursday, 08:30 –10:30 on Friday. • All drivers are required to provide Photographic ID to gain access to the MOD St Athan site. • Reject loosely loaded products that should have been palletised. • Reject Dangerous Goods consignments that are not documented/labelled/packaged correctly, in line with the modal regulations. • Re-direct the driver to the building that the package is addressed for delivery. • Re-direct the driver to an approved offloading area. • Reject any unsafe loads. • Refuse delivery of products should there be evidence of damage or missing packages. • Refuse access to the site if, after investigation, the haulier is identified as not having a booking reference. • Refuse the delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS will not take responsibility for undelivered products should the company choose not to be re-directed. PURPLE GATE / ONWARDS TRANSMISSION DELIVERIES INTO BICESTER It is important where Project Teams, Operating Centres and organisations use the Purple Gate Bicester as a point of entry into the Joint Supply Chain (JSC) for materiel consignments not held or satisfied from within Logistic Service sites utilise what is known as a Consignment Information Sheet in accordance with JSP 886, Volume 3, Part 7. It’s use and accuracy is key as it enables Logistic Service staff to extract the information onto the MOD recognised consignment tracking system, known as VITAL (Visibility in Transit Logging). Enclosed is the link taken from the DES Logistic Services Help Desk (DOCS) web page Consignment_Information_Sheet.doc. Further direction and clarity can be provided by contacting the following: a. Bicester Receipts Co-ord Clerk - 01869 257039 (94240 3039) b. Bicester Military Ops Cell (Distribution Hub / Purple Gate – 01869 257211 / 258432 (94240 3211 / 8432) OVERVIEW Due to the secure nature of the LS Depots all delivery drivers must have the appropriate identification and documentation relating to the load or risk being turned away. Suppliers must not assume they that can simply turn up and must adhere to the criteria laid out above. It is a condition of this contract that in the event that the Contractor does not adhere to the time of delivery notified by the Authority, the Authority will not consider itself responsible for any subsequent claim by the Contractor, nor be held liable to meet any additional charges incurred by the Contractor through failure to deliver on the due date at the appointed time. Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.b.(3)): Line Items ALL IF NOT P2P ENABLED Line Items ALL Line Items Clause F1.c Collection by the Authority (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Collection Instructions (Clause F1.c.(2)): Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.c.(3)): Line Items Line Items Line Items Consignor Address (F1.c.(4)) : Line Items Address Line Items Address Consignee Address Details (for the purposes of Clause B7.b.(1)): Line Items Address Details Line Items Address Details Line Items Address Details :

Appears in 2 contracts

Samples: data.gov.uk, data.gov.uk

Contractor’s Obligations. Quality Assurance Is a Deliverable Quality Plan required for this Contract? Yes No If Yes the Deliverable Quality Plan must be set out as defined in AQAP 2105 and delivered to the Authority (Quality) within 90 Business Days of Contract Award. Once agreed by the Authority the Quality Plan shall be incorporated into the Contract. The Contractor shall remain at all times, solely responsible for the accuracy, suitability and applicability of the Deliverable Quality Plan. ~~A template is included at Annex B to schedule 3.~~ Other Quality Assurance Requirements: AQAP 2120 Edition 3 ~~NATO Quality Assurance Requirements for Production. Concessions shall be managed in accordance with Xxx Xxxx 05.61~~ Nov 2009 Defence Standard 05-61 Part 1 ~~issue~~ Issue 5 - dated 2 August 2010 Quality Assurance Procedural Requirements - – Concessions ~~Xxx Xxxx 05.57~~ Defence Standard 05-135 Issue ~~5 - Configuration Management~~ 1 dated 10 July 2014 Avoidance of Counterfeit Material Clause B6 Marking of Contractor Deliverables Special Marking requirements: Clause B8 Supply of Data for Hazardous Contractor Deliverables, Materials and Substances A completed Schedule 6 (Hazardous Articles, Materials or Substance Statement), and if applicable, Safety Data Sheet(s) are to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: a) The Authority’s Representative (Commercial) b) XXXX-Xxxx-XxxXxx-XXXXXX@xxx.xx or: if only a hardcopy is available to: a) The Authority’s Representative (Commercial) b) Hazardous Stores Information System (HSIS) Defence Safety and Environment Authority (DSEA) Movement Transport Safety Regulator (MTSR) Dangerous Goods Team XxXxxxxx Building Level 0, #0014 MOD Xxxxx Xxxx (South) Xxxxxxx XX00 0XX to be Delivered no later than one (1) month prior to the Delivery Date for the Contract Deliverable or by the following date: Clause B9.i Timber and Wood-Derived Products A completed Schedule 7 (Timber and Wood-Derived Products Supplied under the Contract: Data Requirements), is to be provided by e-mail with attachments in Adobe PDF or MS WORD format to: The Authority’s Representative (Commercial) or: if only a hardcopy is available to: The Authority’s Representative (Commercial) to be Delivered by the following date: Clause B10 Certificate of Conformity Is a Certificate of Conformity required for this Contract? Yes No Line Items: ~~ALL~~ If Yes, does the Contractor Deliverables require traceability throughout the supply chain? Yes No Line Items: Clause C1 Contract Price (Excl. Vat) All Schedule 2 line items shall be Firm Price other than those stated below: Line Items Clause K refers ~~Line Items Clause K refers Line Items Clause K refers~~ Clause F1.a Delivery (for Schedule 2 items) The transport requirements shown below are applicable: Line Items ALL Line Items ~~ ~~ NONE Clause F1.b Delivery by the Contractor (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Delivery Instructions (Clause F1.b.(2)) : ~~TRADE RECEIPTS DELIVERIES –~~ DELIVERY TO LS DONNINGTON, BICESTER AND ST ATHAN Unless an alternative procedure has been agreed by Logistic Services (LS) and has been communicated to the supplier/delivery team, the following procedures are applied when agreeing and booking in trade LS Donnington All deliveries to the Donnington, Bicester and St Athan sites. PARCEL DELIVERIES TO B5 WAREHOUSE LS DONNINGTON For parcel deliveries to LS Donnington, the following criteria will apply: A. Maximum weight per item 25 KG B. Maximum length per item 80 CM C. Maximum width per item 80 CM D. Maximum height per item 40 CM At the point of Parcel delivery, B5 or collections from LS Donnington ~~reserves~~ shall be made via the ~~right to: • Not accept a delivery/collection outside of the hours 8.00~~ West Gate xxxxxxxx.Xxxxxxx shall be made to 16:00 (15:30 Friday only) • Allow up to 5 parcels per supplier per day. • Defer a delivery to our Docks area if there is a Health and Safety concern. • Redirect the driver to an approved area/an alternative building for offloading. • Offer the next available space within the Vehicle Delivery Service if the delivery does not meet the criteria of that above. LS will not take responsibility for undelivered goods should the company choose not to be re-directed. PALLET DELIVERIES - LS DONNINGTON Items requiring delivery to LS that fall outside of the above criteria, should be declared through our Logistics Commodities and Services Vehicle Booking Service (Booking Slots) situated in Trade Receipts, ~~B5 FMW Donnington, using~~ LS Donnington via the ~~Email address below. XXXXXXX-XXXXXXXX@xxx.xx quoting~~following e-mail address: ~~1. 13 digit~~ xxxxxxx-xxxxxxxx@xxx.xx The following information must be supplied: a. Name of Supplier/Carrier b. If less than 5 NATO Stock Numbers are included in the delivery to be provided then those NSNs must be provided. c. If more than 5 NATO Stock Numbers are included in the delivery then the actual number of NSNs to be delivered must be provided. d. Number of pallets to be delivered. e. Specialist MHE requirements. f. Specify vehicle type (~~NSN) for deliveries of 10 NSNs or under (multiple pallet deliveries of a single NSN will not~~ and if vehicle is to be ~~accepted without it~~unloaded via dock). 2. Type of Item (Description). 3. Requirement Change Form (RCF) Number as advised by Project Team. 4. Number of packages / pallets. 5. Any special type of Mechanical Handling aids required. 6. Any specialist information e.g. Urgent Operational Requirement / Valuable & Attractive. 7. Supplier / Carrier Details. 8. Contact Number g. A contact number for use in ~~case~~ the event of communication failure. 9h. If urgent delivery is requested for operational reasons then this must be endorsed on the application and LS shall carry out the necessary checks in order to fast track the application. ~~Preferable date~~ On receipt of this information, LS shall reply within 2 hours and ~~time for~~ offer the next available delivery/collection slot. ~~10. A safety data sheet is needed for hazardous items. NCR Collection If~~ In the booking request is for a Non-Compliant Trade Receipt requiring collection from the Donnington site, the NCR number (NCR 0*****), NSN and any covering Documentation is required at the email stage. XXXXXXX-XXXXXXXX@xxx.xx Should the email communication links be unavailable please contact: Booking Slots Mobile – 00000 000000 Civ – 01952 673322 Receipts Manager 01952 673305 Receipts Supervisor 01952 673389 Trade Deliveries to X00 Xxxxxxxxxx All deliveries irrespective of size, weight, etc; are to be booked in by telephoning: Civ tel:00000 000000 Mil tel: 00000 0000 00000 000000 00000 0010 Trade Deliveries to X00 Xxxxxxxxxx All deliveries irrespective of size, weight, etc; are to be booked in by telephoning: Civ tel:00000 000000 Mil tel: 00000 0000 00000 000000 00000 0031 Trade Deliveries to Warehouse 33 Donnington There is no requirement to book in. Warehouse 33 reserves the right to not accept a delivery outside absence of the ~~hours 8:00 to 16:00 (15:30 Friday only). ALL DELIVERIES – LS BICESTER All hauliers delivering products to LS Bicester~~information detailed above, must initially contact the Receipt Clerk to obtain a booking reference. Hauliers should be aware that a minimum of 48 hours notice should be given for the delivery of 40-foot trailer loads. This will ensure that resources are available to complete the offloading of packages on the agreed day and time. The Receipt Clerk can be contacted on 01869 257039. This service is available between 07:30-16:00 Monday to Thursday and 08:00-13:00 on Friday. Outside these hours, hauliers should leave a message and the Receipt Clerk will action the next working day. The Receipt Clerk will require the following pieces of information: 1. 13-digit NATO Stock number (NSN). 2. Type of item (Description). 3. Requirement Change Form (RCF) Number as advised by Project Team. 4. Number of packages / pallets. 5. Priority of the packages being delivered. 6. Ultimate consignee address for packages going overseas. This would also include the Unit Identification Number (UIN) and British Forces Post Office (BFPO) number. 7. Whether the consignment contains Dangerous Goods. 8. Supplier / haulier details. 9. Contact telephone number and name. 10. Preferable date and time for delivery. 11. Any special type of mechanical handling aids that may be required. 12. Any specialist information e.g. Urgent Operational Requirement / Valuable & Attractive. 13. A safety data sheet is needed for hazardous items. At the point of delivery, LS Bicester reserves the right to: • Not accept a delivery outside the hours 08:00 – 15:30 Monday – Thursday, 08:00 –12:30 on Friday. • Reject loosely loaded products that should have been palletised. • Reject Dangerous Goods consignments that are not documented/labelled/packaged correctly, in line with the modal regulations. • Re-direct the driver to the building that the package is addressed for delivery. • Re-direct the driver to an approved offloading area. • Reject any unsafe loads. • Refuse delivery of products should there be evidence of damage or missing packages. • Refuse access to the site if, after investigation, the haulier is identified as not having a booking reference. • Refuse the delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS will not take responsibility for undelivered products should the company choose not to be re-directed. ALL DELIVERIES – LS ST ATHAN Deliveries are accepted into LS St Athan Super Hanger within the following hours: Monday 08:30 – 16:00 Tuesday 08:30 – 16:00 Wednesday 08:30 – 16:00 Thursday 08:30 – 16:00 Friday 08:30 – 10:30 Requests slots for delivery ~~slots must~~ shall not be received a minimum of 24 hours in advance, except where PT authority has been granted for urgent requirements. Contact Number - 00000 000000 Email - XXXXXXXX-XxXxxxxXXxxxxx@xxx.xx At the point of delivery, St Athan reserves the right to: • Not accept a delivery outside the hours 08:30 – 16:00 Monday – Thursday, 08:30 –10:30 on Friday. • All drivers are required to provide Photographic ID to gain access to the MOD St Athan site. • Reject loosely loaded products that should have been palletised. • Reject Dangerous Goods consignments that are not documented/labelled/packaged correctly, in line with the modal regulations. • Re-direct the driver to the building that the package is addressed for delivery. • Re-direct the driver to an approved offloading area. • Reject any unsafe loads. • Refuse delivery of products should there be evidence of damage or missing packages. • Refuse access to the site if, after investigation, the haulier is identified as not having a booking reference. • Refuse the delivery of the product, if after investigation the driver is not in possession of or has knowledge of the booking reference. LS will not take responsibility for undelivered products should the company choose not to be re-directed. PURPLE GATE / ONWARDS TRANSMISSION DELIVERIES INTO BICESTER It is important where Project Teams, Operating Centres and organisations use the Purple Gate Bicester as a point of entry into the Joint Supply Chain (JSC) for materiel consignments not held or satisfied from within Logistic Service sites utilise what is known as a Consignment Information Sheet in accordance with JSP 886, Volume 3, Part 7. It’s use and accuracy is key as it enables Logistic Service staff to extract the information onto the MOD recognised consignment tracking system, known as VITAL (Visibility in Transit Logging). Enclosed is the link taken from the DES Logistic Services Help Desk (DOCS) web page Consignment_Information_Sheet.doc. Further direction and clarity can be provided by contacting the following: a. Bicester Receipts Co-ord Clerk - 01869 257039 (94240 3039) b. Bicester Military Ops Cell (Distribution Hub / Purple Gate – 01869 257211 / 258432 (94240 3211 / 8432) OVERVIEW Due to the secure nature of the LS Depots all delivery drivers must have the appropriate identification and documentation relating to the load or risk being turned away. Suppliers must not assume they that can simply turn up and must adhere to the criteria laid out aboveallocated. It is a condition of this ~~contract that~~ Contract that, in the event that the Contractor does not adhere to the time of delivery notified by the Authority, the Authority shall not consider itself responsible for any subsequent claim by the Contractor, nor be held liable to meet any additional charges incurred by the Contractor through failure to deliver/collect on the due date at the appointed time. LS Bicester Contact shall be made to Traffic Branch, LS Bicester on Telephone Number (01869) 257039 at least 48 hours before delivery is made. An appointment can then be made for the delivery/collection within the following normal opening times. am Mon-Fri 0800-1230 pm Mon-Thu 1300-1500, Fri 1300-1400 It is a condition of this contract that in the event the Contractor does not adhere to the time of delivery notified the Authority, the Authority will not consider itself responsible for any subsequent claim by the Contractor, nor be held liable to meet any additional charges incurred by the Contractor through failure to deliver on the due date at the appointed time. Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.b.(3)): Line Items ALL IF NOT P2P ENABLED Line Items ALL Line Items Clause F1.c Collection by the Authority (for Schedule 2 items) (Where applicable, see Box F1.a above) Special Collection Instructions (Clause F1.c.(2)): Each consignment of the Contractor Deliverables to be accompanied by (Clause F1.c.(3)): Line Items Line Items Line Items Consignor Address (F1.c.(4)) : Line Items Address Line Items Address Consignee Address Details (for the purposes of Clause B7.b.(1)): Line Items Address Details Line Items Address Details Line Items Address Details time.

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Common use of Contractor’s Obligations Clause in Contracts