Centralized Purchasing Sample Clauses
The Centralized Purchasing clause establishes that all procurement activities for certain goods or services will be managed through a single, designated entity or department within an organization. In practice, this means that individual departments or subsidiaries are required to route their purchasing needs through the central purchasing office, which negotiates contracts, places orders, and manages supplier relationships on behalf of the entire organization. This approach streamlines procurement processes, leverages bulk purchasing power for better pricing, and ensures consistency and compliance with organizational policies.
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Centralized Purchasing. Create and maintain vendor listing - Negotiate favorable prices on standard terms - Identify opportunities for volume discounts - Develop alternative supply options - Monitor the purchase card program - Monitor division's vendor satisfaction - Monitor compliance with approval controls Centralized Payables: - Match invoice to purchase order and receipt - Ensure proper approval controls are functioning - Identify opportunities for Electronic Data Interchange to facilitate the payment process - Process employee expense reports after divisional approval - Process vendor 1099s - Evaluate and resolve system issues - Perform monthly payables close process and communicate accruals Treasury Management: - Monitor cash account activity - Communicate cash account activity in bank accounts Fixed Asset Management: - Maintain the fixed asset database - Communicate guidance on depreciation and amortization policies - Monitor fixed asset physical inventory procedures - Prepare monthly fixed asset reports - Prepare monthly depreciation/amortization reports and entries (actual and forecast) - Maintain lease asset tracking and reporting - Perform intangible asset tracking and reporting - Maintain asset database for tracking of non-cap items such as computer licenses - Provide detail for sales and use tax purposes for fixed asset purchases Tax Return Preparation:
Centralized Purchasing. If the other hotels operated by the Manager (or some of them) adopt a centralized purchasing system whereby operating supplies, food or consumables are purchased for the participating hotels from suppliers designated by the Manager, who may be affiliated with the Manager, then the Manager may cause the Hotel to participate in such centralized purchasing system, provided that the terms and conditions of such arrangement, taking into account the quality of the services and of the items purchased and the cost and payment terms to the Hotel of the items purchased, not less favorable to the Hotel than those, which could be obtained by the Hotel from unaffiliated third parties. All proposed arrangements of whatsoever kind or nature with respect to the operations of the Hotel between the Manager and any person or entity affiliated, directly or indirectly, with the Manager (or any owner of the Manager) shall be disclosed in writing to the Owner by the Manager and shall be subject to the prior written consent of the Owner.
Centralized Purchasing. EMO shall have the overall responsibility for the purchasing of all goods and services necessary for the orderly operation of the School. EMO will also utilize the School Administrator and the School’s Fiscal Officer to assist in this process. EMO shall have the overall responsibility and authority to negotiate the terms of the purchase, license or lease of all furniture, computers, software, equipment and all other personal property necessary for the operation of the School, and to consummate the purchase, license or lease of the equipment and personal property. EMO shall be responsible from the time of the purchase, license or lease and at all times thereafter, for the management and maintenance of the equipment in proper working order.
Centralized Purchasing. During the Pre-Brand Commencement Date Period, Manager may, and on and following the Brand Commencement Date Manager shall, furnish centralized purchasing programs for goods, supplies, equipment and services for the Hotel, including Operating Supplies, Operating Equipment, insurance and long distance telephone services, to the same extent furnished to Other Managed Hotels. Owner authorizes Manager to mark ▇▇ its costs, and receive and retain remuneration and other benefits from vendors and service providers based on such purchases, provided that: (a) the total cost of goods and services (including any mark‑▇▇, fees and other remuneration) is generally on terms no less favorable to Owner than that which would be available through unrelated third party vendors in an arms-length transaction; and (b) Manager shall, on an annual basis, remit to the Hotel Accounts the proportionate share of the pre‑tax profits earned by Manager and its Affiliates through such purchases by hotels participating in the purchasing programs, after deducting all operating expenses and capital costs attributable to providing such services. For purposes of calculating Owner's proportionate share of such pre‑tax profits, Manager shall use the number of available rooms at the Hotel divided by the total number of available rooms in all hotels participating in such services, or any other manner that reasonably approximates the proportionate share of purchases made by the Hotel in relation to the total purchases made by all hotels participating in Manager's purchasing services.
Centralized Purchasing. Manager, at its discretion, may adopt a centralized purchasing system whereby services or Equipment and Supplies are procured and/or purchased for participating golf courses from suppliers designated by Manager or from or through any of Manager’s Affiliates (“Centralized Purchasing”). Manager may cause the Golf Course to participate in such Centralized Purchasing and Manager or an Affiliate of Manager shall receive pro-rata reimbursement for any additional overhead expense attributable to Centralized Purchasing. At the request of Owner, Manager shall furnish to Owner a price list of all services or Equipment and Supplies proposed or to be purchased by Manager through its Centralized Purchasing. Notwithstanding the foregoing, the cost to the Golf Course of any purchase accomplished through the Centralized Purchasing, (including the aforementioned fee) taking into account the quality and payment terms of the items purchased, shall be no greater than the cost of which such services and items could be obtained by Golf Course from unaffiliated third parties, (without payment of the aforementioned expense reimbursement). If such maximum amount is determined to have been exceeded, the excess shall be rebated immediately by Manager to Owner. All such purchases shall be made by Manager as agent for and at the sole risk of Owner. Manager makes no representations or warranty with respect to such services and items so purchased and shall not be responsible for defects in any property acquired, but shall enforce third party warranties regarding such services and items.
Centralized Purchasing. (a) Commencing on the Opening Date, the Hotel may at the option of Owner, exercised from time to time, participate in a centralized purchasing system whereby items of Furniture, Fixtures and Equipment and Operating Equipment and Supplies are purchased from suppliers designated by Operator or from or through any Affiliates of Operator and Owner shall pay to Operator a charge (the "Centralized Purchasing Charge") relating to such centralized purchasing. The Centralized Purchasing Charge received by Operator shall be the same as that generally charged, from time to time, to other hotels and resorts owned, leased, licensed, franchised or managed by Operator or any Affiliate thereof under the name "Four Seasons" for centralized purchasing services, not to exceed 7 1/2% of the total cost of any purchase (including the cost of storage, freight and installation, fees and commissions to third Persons (other than the Centralized Purchasing Charge) and the costs of any contracts awarded and any items purchased, leased or hire-purchased on conditional sale; provided that the total cost of items purchased, leased or hire-purchased on an instalment payment basis shall be capitalized to reflect the actual total cost thereof) and shall be subject to change 30 days after written notice thereof has been given by Operator to Owner; provided that Operator shall not receive the Centralized Purchasing Charge in respect of Furniture, Fixtures and Equipment or Operating Equipment and Supplies purchased pursuant to any approved hotel refurbishing plan or capital improvement, including (without limitation) any refurbishing or capital improvement activity contemplated in an Annual Plan or any approved Capital Refurbishing Programs to the extent that Operator has received a Refurbishing Fee based on such purchase.
(b) Notwithstanding section 9.04(a), commencing on the Opening Date, the Hotel shall participate in the centralized purchasing system with respect to any particular item of Furniture, Fixtures and Equipment or Operating Equipment and Supplies, unless in respect of any such item (other than any items which bear the "Four Seasons" name or logo or any derivative thereof) (A) Owner can purchase such item otherwise than through the centralized purchasing system at a cost to the Hotel which would be less than the cost to the Hotel of purchasing such item through the centralized purchasing system (including, but not limited to, the Centralized Purchasing Charge), (B) the specifica...