Common use of CCTV Clause in Contracts

CCTV. In order to ensure the safety and security of people visiting and working at the Cathedral and its estate we operate CCTV cameras which collect recognisable images of people. Cameras are in multiple locations around the Cathedral and its estate. Signage has been erected across the Cathedral advising all visitors and staff that CCTV is in operation. We retain CCTV footage for a minimum of 30 days. If CCTV footage is being used as part of an internal or police investigation, we reserve the right to retain footage until the investigation has been concluded. Any person whose image is recorded on our CCTV system has a right to request a copy of their own personal image. If you wish to request footage, please contact the Cathedral’s Data Protection Officer, providing the date and time you entered the Cathedral estate plus a description of the route you took. To request footage, you need to complete a CCTV request form, which the Data Protection Officer will provide. You will need to provide suitable proof of identity (with picture) such as a passport or driving licence). You will also be expected to provide a secure and suitable electronic device or solution that we can use at your cost. The footage files are large so please consider this requirement before completing your request. For the avoidance doubt we are only obliged to provide images of the individual requesting the footage (unless this is in response to an internal or Police investigation). If, for any reason, you are unable to comply with the conditions above, or we deem the request in appropriate or it is not possible to protect the identity of others in shot, we reserve the right to decline the request to provide a copy of your CCTV image and the footage. You will be advised why the request has been declined. Your right to appeal is not affected. Our policy is to share CCTV footage with the Police provided a legitimate cause has been declared and the requesting officer has provided adequate confirmation of their identity and intent of use. The Police Officer will be asked to sign a receipt confirming their police officer number, date, time, and a summary of the footage provided. We may choose to use a reputable external security company to monitor and conduct investigation using our CCTV footage in the future. In this event, suitable contracts and 3rd party data sharing agreements will be put in place as needed.