Common use of Bidding Phase Services Clause in Contracts

Bidding Phase Services. Prior to contract letting and subsequent to bid document submission, the Consultant shall make necessary revisions and last minute changes to plans, specifications, and estimates that result from the City and other agency reviews. The City shall prepare and distribute a bid invitation to select a construction contractor and draft advertisements to bid. The Consultant shall prepare addenda as needed during the bidding phase. Such addenda shall conform to the requirements of the City’s Bureau of Purchasing. The Consultant shall assist the City with distribution of the addenda as directed. The Consultant is to attend and assist the City in pre-bid meetings and pre-award meetings. ▇▇▇▇▇▇ and minutes of these meetings will be prepared by the Consultant. The City will hold the public bid opening (letting). The Consultant shall analyze the bid results and prepare a letter of recommendation for award. The analysis will include, as applicable, the following:  Verification of the low bidder.  Bid tabulation showing bid amounts by each bidder for each item.  Ensuring receipt of all required bid documents (non-collusive bid certification, debarment history certification, MWBE, apprenticeship, bonding, etc., as applicable)  Breaking the low bid into fiscal shares.  Determining whether the low bid is unbalanced.  For pay items bid 15% less than the Engineer’s Estimate or more that 25% over the Engineer’s Estimate: o Checking accuracy of quantity calculations. o Determining appropriateness of price bid for work in the item.  Determining whether the low bidder is qualified to perform the work.  This information shall be provided to the City within five (5) working days of the bid opening.

Bidding Phase Services. Prior to contract letting and subsequent to bid document submission, the Consultant shall make necessary revisions and last minute changes to plans, specifications, and estimates that result from the City and other agency reviews. The City shall prepare and distribute a bid invitation to select a construction contractor and draft advertisements to bidbid to be placed in local periodicals, the NYS Contract Reporter and uploaded electronically to BidNet. The Consultant shall prepare addenda as needed during the bidding phase. Such addenda shall conform to the requirements of the City’s Bureau of PurchasingPurchasing Agent. The Consultant shall assist the City with distribution of the addenda as directed. The Consultant is to attend and assist the City in pre-bid meetings and pre-award meetings. ▇▇▇▇▇▇ and minutes of these meetings will be prepared by the Consultant. The City will hold the public bid opening (letting). The Consultant shall analyze the bid results and prepare a letter of recommendation for award. The analysis will include, as applicable, the following:  • Verification of the low bidder.  • Bid tabulation showing bid amounts by each bidder for each item.  • Ensuring receipt of all required bid documents (non-collusive bid certification, debarment history certification, MWBE, apprenticeship, bonding, etc., as applicable)  • Breaking the low bid into fiscal shares.  • Determining whether the low bid is unbalanced.  • For pay items bid 15% less than the Engineer’s Estimate or more that 25% over the Engineer’s Estimate: o Checking accuracy of quantity calculations. o Determining appropriateness of price bid for work in the item.  • Determining whether the low bidder is qualified to perform the work.  • This information shall be provided to the City within five (5) working days of the bid opening.