Common use of Background Processing Clause in Contracts

Background Processing. ‌ • Extended Maintenance Adoption Subsidy (EMAS) page cannot be created unless there is an existing, active Adoption Subsidy Agreement Information (AAA) page for the selected case participant who is between the ages of 16 and 21 as of 01/01/2019. If the participant does not have an existing, active AAA page where the answer is "Yes" to the question “Do the adoptive parent(s) and child elect to opt into the Extension of Maintenance Adoption Subsidy Program?,” FSFN will compare the participant's Date of Birth to 01/01/2019 to validate their age. o If the participant is between 16 and 21 years of age as of 01/01/2019, FSFN will allow the EMAS page to be created regardless of whether or not the young adult has opted into the EMAS program. o If the participant does not have an active AAA page or is not between the ages of 16 and 21, then the following validation message will display when attempting to create the page: "The selected participant must have an existing Adoption Subsidy Agreement Information page indicating they opted in, in order to create the Extended Maintenance Adoption Subsidy page." • The Extended Maintenance Adoption Subsidy page can be accessed from with the Youth/Young Adult icon on the Desktop Outliner. The hyperlink in the outliner is displayed as “Extended Maintenance Adoption Subsidy <Effective Date/ Date of Agreement> Young Adult Name”. The Terminate Reason and associated Terminate Date will be displayed beneath the hyperlink in plain black text, if applicable. • Service Type drop down displays only those Service Types which are Placements AND have Payments Allowed checked which is documented from Maintain Service Type and Rate. • Service Category Type drop down displays only those Service Category Types which are associated with Service Types that have Payments Allowed checked which is documented from Maintain Service Type and Rate. • Values entered into the Agreement Amount and the Additional $ per month fields should be monthly dollar amounts. The values do not drive payments. The actual payment is derived from the Out of Home Placement and Services pages. • The Fiscal Agency drop down defaults blank. When the user is associated to multiple Fiscal Agencies, the drop down will default blank and the user will select among them. • The values in the Service Category drop down list are dependent upon the fiscal agency that has been selected. • The values available in the drop down list associated with the Service Type field are dependent upon the Service Category Type selected. • If the user attempts to save the page without searching for a provider, the following error message appears: “Please access the Search Provider by Service page to complete Agreement for Young Adult.” • The Reason Agreement Terminated drop down and date fields default blank. When a Reason is selected, date entered and saved, the Extended Maintenance Adoption Subsidy page, and the template associated to it, are frozen. • The Reason Agreement Terminated drop down has the following reference values: o Active Military o Both Adoptive Parent Deceased o Change in Subsidy Rate o Eligibility Change to PESS o Married o Other o Parent No Longer Providing Support o Single Adoptive Parent Deceased o Voluntary Opt Out o Young Adult Deceased o Young Adult 21 • If terminating the Extended Maintenance Adoption Subsidy for any reason, FSFN does not terminate any Adoption Eligibility pages. • When terminating the Extended Maintenance Adoption Subsidy, there cannot be any open Out of Home Placements or Services where the Service Category is Adoption, unless “Change is Subsidy Rate” is selected. If attempting to terminate and save with any other reason, the following validation message displays: “An Adoption IV-E Eligibility cannot be terminated with open Placements or Services with the category of Adoption.” <Close>. • When attempting to terminate the Extended Maintenance Adoption Subsidy page, FSFN validates that the Terminate Date does not precede the Service End Date; Service End Date is defined as the most recent terminated Service where the Service Category is Adoption. If the Terminate Date is prior to the Service End Date, the following validation message displays: “The Terminate Date cannot be prior to the Service End Date. Please make the necessary changes. <Close>. • FSFN will not allow a FSFN Case to be closed if there is a “Pending” Extended Maintenance Adoption Subsidy record.

Background Processing. ‌ • Extended Maintenance Adoption Subsidy (EMAS) page cannot be created unless there is an existing Upon attempting to create the Child Placement Agreement from Create Case Work, active Adoption Subsidy Agreement Information (AAA) page for the selected case participant who is between the ages of 16 and 21 as of 01/01/2019. If the participant does not have an existing, active AAA page where the answer is "Yes" to the question “Do the adoptive parent(s) and child elect to opt into the Extension of Maintenance Adoption Subsidy Program?,” FSFN will compare if the participant's , based on the documented Date of Birth to 01/01/2019 to validate their age. o If the participant Birth, is between 16 and 21 18 years of age AS OF the current date, even if they turned 18 on the current day, when comparing DOB to current system date, a soft edit is thrown as follows upon clicking the Create button: The participant you selected is 18 years of 01/01/2019age or older. Are you sure you wish to create the Child Placement Agreement? <Yes><No>. Selecting Yes will take the user to the Child Placement Agreement page. Selecting No will leave the user on the Create Case Work page without launching the Child Placement Agreement page.  Upon attempting to create the Child Placement Agreement from Create Case Work, FSFN will allow if the EMAS page to be created regardless of whether or not child has an “Active” (non-terminated) Child Placement Agreement, upon clicking the young adult has opted into the EMAS program. o If the participant does not have an active AAA page or is not between the ages of 16 and 21, then Create button the following validation message will display when attempting to create the pagebe thrown: "The selected participant must have has an existing Adoption Subsidy “Active” Child Placement Agreement Information page indicating they opted in, in order to create the Extended Maintenance Adoption Subsidy page." • The Extended Maintenance Adoption Subsidy page can be accessed from with the Youth/Young Adult icon on the Desktop OutlinerCase ID: < >. The hyperlink in the outliner is displayed as “Extended Maintenance Adoption Subsidy <Effective Date/ Date of Agreement> Young Adult Name”. The Terminate Reason and associated Terminate Date will be displayed beneath the hyperlink in plain black text, if applicable. • Service Type drop down displays only those Service Types which are Placements AND have Payments Allowed checked which is documented from Maintain Service Type and Rate. • Service Category Type drop down displays only those Service Category Types which are associated with Service Types that have Payments Allowed checked which is documented from Maintain Service Type and Rate. • Values entered into the Agreement Amount and the Additional $ per month fields should be monthly dollar amounts. The values do not drive payments. The actual payment is derived from the Out of Home Placement and Services pages. • The Fiscal Agency drop down defaults blank. When the user is associated to multiple Fiscal Agencies, the drop down will default blank and the user will select among them. • The values in the Service Category drop down list are dependent upon the fiscal agency that has been selected. • The values available in the drop down list associated with the Service Type field are dependent upon the Service Category Type selected. • If the user attempts to save the page without searching for a provider, the following error message appears: “Please access the Search Provider by Service page existing Child Placement Agreement to complete make the appropriate changes. o This edit will look across the FSFN system, because a child, based on their Person ID, can ONLY have one “Active” (non-terminated) Child Placement Agreement for Young Adult.” • The Reason at a given point in time. This is regardless of the Purpose. This includes when Create Case Work is launched from the FSFN Banner Bar or when Create is selected from the Menu or from Case Book.  Upon initial launch and creation of the Child Placement Agreement Terminated drop down and date fields default blank. When a Reason is selected, date entered and savedpage, the Extended Maintenance Adoption Subsidy page will default to the second tab, Child Placement Agreement Details. Following the initial creation of the Child Placement Agreement page, each time the page is subsequently launched, it will default to the first tab, Current Child Placement Agreement.  Upon initial launch and creation of the template associated to it, are frozen. • The Reason Child Placement Agreement Terminated drop down has the following reference values: o Active Military o Both Adoptive Parent Deceased o Change in Subsidy Rate o Eligibility Change to PESS o Married o Other o Parent No Longer Providing Support o Single Adoptive Parent Deceased o Voluntary Opt Out o Young Adult Deceased o Young Adult 21 • If terminating the Extended Maintenance Adoption Subsidy for any reason, FSFN does not terminate any Adoption Eligibility pages. • When terminating the Extended Maintenance Adoption Subsidy, there cannot be any open Out of Home Placements or Services where the Service Category is Adoption, unless “Change is Subsidy Rate” is selected. If attempting to terminate and save with any other reasonpage, the following validation message displays: “An Adoption IV-E Eligibility cannot Child Placement Agreement Details tab will automatically be terminated populated with open Placements or Services with 1 row in the category of AdoptionAgreement Details group box.” <Close>. • When attempting to terminate the Extended Maintenance Adoption Subsidy page, FSFN validates that the Terminate Date does not precede the Service End Date; Service End Date is defined as the most recent terminated Service where the Service Category is Adoption. If the Terminate Date is prior to the Service End Date, the following validation message displays: “The Terminate Date cannot be prior to the Service End Date. Please make the necessary changes. <Close>. • FSFN will not allow a FSFN Case to be closed if there is a “Pending” Extended Maintenance Adoption Subsidy record.

Background Processing. ‌ • Extended Maintenance An Adoption Subsidy (EMAS) Agreement Information page cannot be created unless an open, approved removal/placement exists for the participant or there is an existing, active a pending Private Adoption Subsidy Agreement Information (AAA) page for the selected case participant who is between the ages of 16 and 21 as of 01/01/2019page. If the participant does not have an existing, active AAA page where the answer is "Yes" to the question “Do the adoptive parent(s) and child elect to opt into the Extension of Maintenance Adoption Subsidy Program?,” FSFN will compare the participant's Date of Birth to 01/01/2019 to validate their age. o If the participant is between 16 and 21 years of age as of 01/01/2019, FSFN will allow the EMAS page to be created regardless of whether or not the young adult has opted into the EMAS program. o If the participant does not have an active AAA page or is not between the ages of 16 and 21, then the following validation message will display when attempting user attempts to create the page: "The selected participant must have an existing Adoption Subsidy Agreement Information page indicating they opted inwithout this condition being met, the following message is displayed: “There must be an open, approved “Removal Episode/Out of Home Placement” in order to create the Extended Maintenance an Adoption Subsidy pageAgreement Information page <OK>." ” • The Extended Maintenance If the participant has an existing non-terminated Guardianship Assistance Agreement (GAA), an Adoption Subsidy Agreement Information page can cannot be accessed from with created until that existing GAA is terminated. • If the Youth/Young Adult icon on the Desktop Outliner. The hyperlink in the outliner is displayed as “Extended Maintenance user attempts to create an Adoption Subsidy <Effective Date/ Date of Agreement> Young Adult Name”Agreement Information page without terminating the existing GAA, the following validation message is displayed: “The participant has a Non-Terminated Guardianship Assistance Agreement and therefore the Adoption Subsidy Agreement Information cannot be created.” • When a user creates an Adoption Subsidy Agreement Information page, FSFN will automatically create the Adoption Eligibility page. The Terminate Reason and associated Terminate Date will be displayed beneath Upon launching the hyperlink in plain black textAdoption Eligibility page FSFN currently checks if there is a completed, if applicablenon-voided, non-waived IV-E ▇▇▇▇▇▇ Care Eligibility page. FSFN however does not consider IV-E ▇▇▇▇▇▇ Care pages that are flagged as EFC as ones that meet the criteria. • Service Type drop down displays only those Service Types which are Placements AND have Payments Allowed checked which is documented from Maintain Service Type and Rate. • Service Category Type drop down displays only those Service Category Types which are associated with Service Types that have Payments Allowed checked which is documented from Maintain Service Type and Rate. • The Adoption Subsidy Agreement Information page has the following reference values in the Reason Agreement Terminated drop down: o (18+) Entering Extended Maintenance Adoption Subsidy o Adding Legal Parent o Adoptive Parent Name Change o Both Adoptive Parents Deceased o Change in Subsidy Amount o Change in Subsidy Type o Change in the Election of EMAS o Child 18 or emancipated o Child Deceased o Made in Error o Other o Parent no longer legally responsible for child o Parent no longer providing support o Single Adoptive Parent Deceased • If the user selects “Maintenance: IV-E, Maintenance NON-IV-E, Maintenance: IV-E with Medicaid, or Maintenance NON-IV-E with Medicaid” from the Adoption Subsidy Type drop down, the Agreement Amount field becomes required. The Agreement Amount is not required if the Adoption Subsidy Type is “TANF” or “TANF with Medicaid”. • If the user selects “Maintenance: IV-E, Maintenance NON-IV-E, Maintenance: IV-E with Medicaid, or Maintenance NON-IV-E with Medicaid” from the Adoption Subsidy Type drop down, the Basic Subsidy Rate field becomes required. The Basic Subsidy Rate field is enabled, but not required, if the Adoption Subsidy Type is “TANF” or “TANF with Medicaid.” • Values entered into the Agreement Amount and the Additional $ per month fields should be monthly dollar amounts. The values do not drive payments. The actual payment is derived from the Out of Home Placement and Services pages. • The Fiscal Agency drop down defaults blank. When the user is associated to multiple Fiscal Agencies, the drop down will default blank and the user will select among them. • The values in the Service Category drop down list are dependent upon the fiscal agency that has been selected. • The values available in the drop down list associated with the Service Type field are dependent upon the Service Category Type selected. • The Reason Agreement Terminated drop down and date fields default blank. When a Reason is selected, date entered and saved, the Adoption Subsidy Agreement Information page, and the template associated to it, are frozen. • The value “(18+) Entering Extended Maintenance Adoption Subsidy” cannot be selected from the Reason Agreement Terminated drop down unless “Yes” has been selected for the opt in question. When selected, a validation message indicating that the “Adoptive Parent(s) did not elect to opt in to the Extension of Maintenance Adoption Subsidy Program. Please select an appropriate Termination Reason” will display if the above criteria has not been met. • When the Adoption Subsidy Agreement Information page is created, and the child does not have an Adoption Eligibility record, an Adoption Eligibility record is created. The Adoption Eligibility Record can be accessed from the outliner under the Eligibility icon for the case and person. • If the user attempts to save the page without searching for a provider, the following error message appears: “Please access the Search Provider by Service page to complete Agreement for Young AdultChild.” • The Reason Adoption IV-E Termination process will be triggered by entering and saving the Termination Date on the Adoption Subsidy Agreement Terminated drop down Information page. • Upon selecting the value of “(18+) Entering Extended Maintenance Adoption Subsidy” and date fields default blank. When a Reason is selectedsuccessfully saving the page, date entered FSFN will not end any Eligibility pages and saved, the will automatically create an Extended Maintenance Adoption Subsidy page(EMAS) page and will require the ending of the Adoptive Placements or Services. Therefore, and the template associated to it, are frozen. • The Reason Agreement Terminated drop down has the following reference values: o Active Military o Both Adoptive Parent Deceased o Change in Subsidy Rate o Eligibility Change to PESS o Married o Other o Parent No Longer Providing Support o Single Adoptive Parent Deceased o Voluntary Opt Out o Young Adult Deceased o Young Adult 21 • If terminating the Extended Maintenance Adoption Subsidy for any reason, FSFN does not terminate any Adoption Eligibility pages. • When terminating the Extended Maintenance Adoption Subsidy, if there cannot be any open is an active Out of Home Placements Placement or Services Service where the Service Category is Adoption, unless “Change is Subsidy Rate” is selected. If attempting the user must end the Placement and/or Service in order to terminate the Adoption Subsidy Agreement Information page for that reason. • When terminating the AAA for the reason of “(18+) Entering Extended Maintenance Adoption Subsidy” and save with any other reasonsuccessfully saving, the following validation message displaysprompt will be displayed: “An You have terminated this Adoption IV-E Eligibility cannot be terminated with open Placements Subsidy Agreement Information page for a “(18+) Entering Extended Maintenance Adoption Subsidy.” Please access the pending Extended Maintenance Adoption Subsidy page from the Desktop, Case Book or Services with Person Book within the category of AdoptionYouth/ Young Adult icon to document the extended subsidy information.” <Close>. • When attempting to terminate If the Extended Maintenance Adoption “Change in Subsidy pageType”, FSFN validates that “Adding Legal Parent”, “Adoptive Parent Name Change” or “Change in the Terminate Date Election of EMAS” options are selected for Termination Reason, upon saving, the Service does not precede the Service End Date; Service End Date is defined as the most recent terminated Service where the Service Category is Adoption. If the Terminate Date is prior to the Service End Date, the following validation message displays: “The Terminate Date cannot be prior to the Service End Date. Please make the necessary changes. <Close>. • FSFN will not allow a FSFN Case need to be closed if there ended, a new AAA is a “Pending” Extended Maintenance autogenerated and the Adoption Subsidy recordEligibility will remain effective.