Common use of Appointment Letters Clause in Contracts

Appointment Letters. Appointments shall be made in writing by letter(s) that include all of the information (where applicable) as pro- vided in the standard “Offer of Appointment’’ (a copy of which is contained in Appendix “F”). At least ten (10) days prior to the first day of employment, the University shall send the appointee two (2) copies of the “Offer of Appointment’’. If the appointee accepts the offer, both copies shall be signed and one (1) copy shall be returned to the Department at least one (1) day prior to the start of her/his appointment, and the other shall be retained by the appointee. A copy of each letter shall be forwarded to the Union (by the Department) within five (5) days of receipt of the employee’s signed copy by the Department. (a) The University shall not be required to post a work assignment under the following circumstances: (i) an employee withdraws from a work assignment; (ii) if an unanticipated work assignment occurs; (iii) when a work assignment becomes available after the first day of classes as a result of ill- ness or resignation; (iv) when a work assignment is offered to an employee who then declines to accept it. (v) subject to Letter of Understanding #3, when a work assignment is offered to a University of Guelph Ph.D. student as part of her/his programme requirements. It is recognized that no more than ten (10) such appointments shall be made by the University in any semes- ter and that this provision may only be applied once to a particular Ph.D. student. (b) Where circumstances apply (as per 11.08 (a)), the University shall offer the work assignment to employee applicants with applications on file as per the regular assignment procedure. In instances where there are no applicants, no suitable applicants, or when time and/or operational needs require that the regular assignment procedure be suspended, the University will first access any general applications which are currently on file in the department. If there are no suitable applicants or applicants available from amongst the general applications currently on file, the University may then assign the work to a per- son deemed suitable. When possible, the University shall inform the Union of such instances.