ADDITIONAL DESIGN PHASE SERVICES Clause Samples

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 ▇▇▇▇’▇ EXPENSE: ▇▇▇▇ will be responsible for all costs related to photo copying, telephone communications and fax communications while on Owner sites during the performance of work and services under this Contract. 4.3.2 REIMBURSABLE ITEMS: Reimbursable items are non-salary items that are not included in the Scope of Work but necessary for completion of the work and must be authorized in advance by the Owner Project Manager. ▇▇▇▇ may be entitled to reimbursement for the following, upon prior approval by Owner: 1) The actual costs of special equipment to be rented, leased or purchased by ▇▇▇▇ for use exclusively in the performance of the Scope of Services, to the extent such rental, lease, purchase and costs have been approved in writing by the Owner Project Manager. 2) Printing expenses paid to outside Contractors; to the extent such Contractors and reproduction rates have been approved by the Owner Project Manager. 3) Other actual costs and/or payments specifically approved and authorized in writing by the Owner Project Manager and actually incurred by ▇▇▇▇ in performance of this Contract. 4) Travel costs shall only be reimbursed if approved in advance in writing by Owner Project Manager and are subject to the following restrictions: a. Reimbursement of mileage for the business use of a personal vehicle during the conduct of business within the Scope of Services of this Contract shall be based on the Internal Revenue Service Standard Mileage Rate in effect at the time. Mileage between the ▇▇▇▇’▇ “Home Based” office location and OC Public Works location, as well as mileage within OC Public Works property will not be reimbursed. b. Cost of “Home Based” Xerox copies, faxes, and other supplies and materials associated with them will not be reimbursed. c. Cost of cellular phones, cell phone usage plans and usage minutes, and other mobile communication devices will not be reimbursed. All reimbursable expenses must be itemized on ▇▇▇▇ invoice(s) and documented with receipts. Receipts for reimbursable expenses must be submitted with all ▇▇▇▇ invoices. Invoices for reimbursable expenses without back-up receipts will not be paid. ▇▇▇▇ is responsible for submitting reimbursable invoices in a format that is acceptable to the Owner. Reimbursable items shall be charged at cost. Any third-party or subcontractor services shall also be charged at cost; no ▇▇▇▇-ups will be allowed.

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 CM’s Expense: CM will be responsible for all costs related to photo copying, telephone communications and fax communications while on County sites during the performance of work and services under this Contract.

ADDITIONAL DESIGN PHASE SERVICES. It has been assumed under this agreement that design phase services (not listed in Amendment #1) or under the original design contract, shall be considered out of the scope of this agreement.

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 CMARE’S EXPENSE: CMARE will be responsible for all costs related to photo copying, telephone communications and fax communications while on County sites during the performance of work and services under this Contract.

ADDITIONAL DESIGN PHASE SERVICES. Additional Bid Phase Services The schedule for completing the work following receipt of Notice to Proceed is as follows: Final Design Phase 4 Months Bidding Phase 2 Months A detailed Project Schedule can be found in Exhibit C of this proposal. The services to be provided by the ENGINEER within SWA No. 5 to Task Order No. 3 include revision of the construction documents to meet TxDOT Specifications and Standards, additional design and environmental services, TDLR / TAS registration and inspection, utility and railroad coordination and bid phase services for the proposed widening of RM 967/Main Street from Peach Street to Ash Street in Buda, The revisions to the construction documents are required due to receipt of federal funding from the CAMPO 2019-2021 call for projects. TxDOT will administer review of the construction documents and project administration during bid and construction. All work on the project shall conform to the applicable requirements of the Texas Department of Transportation (TxDOT), as modified by the OWNER and City of Austin specifications, as needed for specific items. All work to be performed under this work authorization shall be subject to review and approval by TxDOT and the OWNER. The work required is described below according to each task to be performed.

ADDITIONAL DESIGN PHASE SERVICES. Task 6.1 Development of Rehabilitation Alternatives RS&H will coordinate with APN, Combat Readiness and Training Center (CRTC), and FAA staff to develop an alternative rehabilitation method. This method will address, to the extent practical, all parties concerns and goals for rehabilitation of Runway 1-19.

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 The following additional services shall be required for the successful completion of the project. Mark-ups are not authorized and only the reimbursable items specifically identified below shall be reimbursable: 4.3.1.1 If not available within the ▇▇▇▇’▇ staff, ▇▇▇▇ shall secure services of a qualified individual or firm to provide design plan and specifications review as required. The ▇▇▇▇ shall forward invoices from the individual or firm to the City for payment of costs. The cost of such services shall not exceed $ without prior written approval of the project manager. 4.3.1.2 If approved by the City, ▇▇▇▇ shall secure the services of a qualified cost estimating person or firm to provide cost estimating services required under this agreement. The ▇▇▇▇ shall forward copies of the invoices from the cost estimator to the City with the ▇▇▇▇’▇ payment request. The cost for such services shall not exceed $ approval of the project manager. without prior written 4.3.1.3 If approved by the City, the ▇▇▇▇ shall provide services related to evaluations of and recommendations for long lead-time procurements to meet the project schedule requirements. The cost for such services shall not exceed $ without prior written approval of the project manager. 4.3.1.4 When previously authorized by the project manager in writing, the ▇▇▇▇ shall be entitled to reimbursement at cost of design phase services related expenses incurred for the following items: (a) Reasonable charges for air transportation, ground travel, authorized expenses while traveling shall be reimbursable in accordance with the GSA Travel Management Policies. The ▇▇▇▇ shall provide detailed receipts for all reimbursable charges. Travel expenses shall not exceed $ without prior written approval of the project manager.