Common use of Videoconferencing Clause in Contracts

Videoconferencing. The parties in this matter have agreed to participate in mediation by videoconference using the Zoom software platform or a similar program. The parties accept the risks associated with web-based video communication, including the potential of security risk and the possibility that the confidentiality of communication could be compromised. The Tribunal notes that public video-conference applications are not recognized by the Government of Canada as a secure channel to discuss protected information. In the course of Tribunal mediations conducted by videoconference, security issues are mitigated as follows: • Recording capability is disabled; • Enabling a ‘waiting room’ which allows the CHRT mediator to only admit a participant that is required for mediation; • Locking the room after all participants have joined the mediation; • The meeting has a unique meeting identifier and is password protected; and • Personal emails are not required to access the application The execution and delivery of this Mediation Agreement by the parties confirms their acknowledgement and acceptance of these risks.

Videoconferencing. The parties in this matter have agreed to participate in mediation by videoconference using the Zoom software platform or a similar program. The parties accept the risks associated with web-based video communication, including the potential of security risk and the possibility that the confidentiality of communication could be compromised. The Tribunal notes that public video-conference applications are not recognized by the Government of Canada as a secure channel to discuss protected information. In the course of Tribunal mediations conducted by videoconferencevideo-conference, security issues are mitigated as follows: •  Recording capability is disabled; •  Enabling a ‘waiting room’ which allows the CHRT mediator to only admit a participant that is required for mediation; •  Locking the room after all participants have joined the mediation; •  The meeting has a unique meeting identifier and is password protected; and •  Personal emails are not required to access the application The execution and delivery of this Mediation Agreement by the parties confirms their acknowledgement and acceptance of these risks.