Common use of VERIFICATION PROCEDURES Clause in Contracts

VERIFICATION PROCEDURES. ED may not suspend, terminate, reduce, or make a final denial of assistance under the Title IV Student Financial Assistance Programs or take other adverse action against an individual as a result of the information produced by this matching program, unless (1) ED independently verifies the information, or ED's Data Integrity Board determines, in accordance with guidance issued by the Director of the OMB, that: (a) the information is limited to identification and amount of benefits paid by ED under a Federal benefit program; and (b) there is a high degree of confidence that the information provided to ED is accurate; (2) such individual has received a notice stating the results of the match and stating that the individual has at least 30 days to provide documentation to the institution to contest the results of the match; and (3) the individual expressly declined to contest the results of the match or the subsequent 30-day notice period has expired. The notice will state that DHS-USCIS has not verified the applicant’s immigration status commensurate with the requirements of eligibility for Federal student aid and that the applicant must provide appropriate documentation to the institution in order to verify the applicant’s immigration status. Applicants for, or recipients of, assistance under the Title IV Student Financial Assistance Programs may not have their benefits suspended, terminated, reduced, denied, or otherwise adversely affected as a result of information produced by this matching program until: • The applicant is provided written notice of an initial or second-step additional verification immigration status response from SAVE and an opportunity to state any disagreement with the SAVE response, and either declines to contest the results of the match or does not state disagreement within the 30 day period provided above; or • Third-step additional verification procedures as specified by ED have been used to independently verify the information produced by this matching program. These third-step additional verification procedures are described as follows: • Under 34 CFR 668.33(a)(2), applicants for assistance under the Title IV Student Financial Assistance Programs must document their immigration status to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable to verify the applicant’s immigration status through automated initial or second level verification, institutions may not determine that the applicant is in an eligible immigration status for purposes of receiving Federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an electronic third level verification request along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. • If an institution's independent verification of immigration status described above determines a noncitizen applicant to be ineligible for the Title IV Student Financial Assistance Programs, the institution of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing the student eligibility requirements that it used to make its determination. If the applicant disagrees with the institution's independent determination of his or her immigration status, the institution of higher education should refer the applicant to the DHS-USCIS website: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/sites/default/files/SAVE/Publications/Records-Fast-Facts- for-Benefi-Applicants.pdf, which provides the applicant information about correcting his or her immigration records so that he or she can obtain an accurate match for purposes of determining eligibility for Title IV Student Financial Assistance Programs.

VERIFICATION PROCEDURES. ED may not suspend, terminate, reduce, or make a final denial of any financial assistance or payment under Title IV of the HEA to an individual, or take other adverse action against such individual as a result of information produced by this matching program until an institution participating in a program under Title IV of the HEA has asked the applicant to produce evidence of Veteran status or allows the applicant to file as a dependent student. Under the matching program, individual applicant records are matched at the time ED processes applications for Title IV, HEA Program assistance. ED will only send the records of applicants who reported that they are Veterans to VA for matching with the BIRLS System. As a result of an unsuccessful match (VA values 2, 3, or 4), ED notifies the applicant and the applicant’s educational institution that VA has not confirmed the applicant’s Veteran status via the application output document that is sent both to the institution and the applicant. If VA cannot confirm Veteran status, the applicant must provide proof of Veteran status to the institution if that is the sole reason the student qualified for independent status. For an applicant whose Veteran status is questioned, but he or she qualified as an independent student under criteria other than Veteran status, no further action is required of the applicant. Important features of this match are the volume and speed of the system. The system is designed to yield match results from applicant data in a short time frame so that applicants have information available to make informed decisions about the Title IV, HEA program assistance available at the institutions where they applied. In fact, the match is so efficient that up to 919 applications per day have been processed in peak months. The applicant is determined to be the best source of information on the validity of notice results. Consequently, ED’s notification process is highly automated and requires compressed verification procedures because it is not possible to intervene until after the output document (the Student Aid Report (SAR)/ Institutional Student Information Record - (ISIR)) is issued and challenged by the student. Individual applicants are required personally to resolve match discrepancies. Indeed, the OMB guidelines anticipate such a situation when they state: “It would be of dubious utility to apply the verification requirements equally to all matches and argue that a match that results in an adverse consequence of the loss of, for example, a tuition assistance payment should receive the same due process procedures as one that results in the loss of an Aid to Families with Dependent Children (AFDC) payment or Food Stamp eligibility...” (54 FR 25818, 25827 (June 19, 1989)). Furthermore, under the Privacy Act, ED may not suspend, terminate, reduce, or make a final denial of Title IV Student Financial Assistance Programs IV, HEA Program assistance or take other adverse action against an individual as a result of the information produced by this matching programprogram until, unless in pertinent part: (1) the individual receives a notice from ED independently verifies containing a statement of ED’s findings and informing the information, or ED's Data Integrity Board determines, in accordance with guidance issued by the Director individual of the OMBopportunity to contest such findings, that: (a) the information is limited to identification and amount of benefits paid by ED under a Federal benefit program; and (b) there is a high degree of confidence that the information provided to ED is accurate; (2) such individual has received a notice stating the results subsequent expiration of the match 30-day notice period. To ensure that these requirements are met, when Veteran status is not confirmed as a result of this matching program, ED will: (1) provide a SAR to the student (and stating that will issue an ISIR to the individual has at least 30 days institution, which subsequently also may choose to provide documentation notice to the institution to contest student of the results of the match; ) and (3) will provide the individual expressly declined student with a minimum of 30 days after the presentation of the SAR to contest the results of the match or the subsequent 30-day notice period has expired. The notice will state that DHS-USCIS has match, and (2) not verified the applicant’s immigration status commensurate with the requirements of eligibility for Federal student aid and that the applicant must provide appropriate documentation to the institution in order to verify the applicant’s immigration status. Applicants for, or recipients of, assistance under the Title IV Student Financial Assistance Programs may not have their benefits suspended, terminated, reduced, denied, or otherwise adversely affected take any adverse action against an individual as a result of the information produced by this matching program until: • The applicant is provided written notice until the expiration of an initial or second-step additional verification immigration status response at least 30 days from SAVE and an opportunity to state any disagreement with the SAVE response, and either declines to contest the results presentation of the match or does not state disagreement within the 30 day period provided above; or • Third-step additional verification procedures as specified by ED have been used to independently verify the information produced by this matching programSAR. These third-step additional verification procedures are described as follows: • Under 34 CFR 668.33(a)(2), applicants for assistance under the Title IV Student Financial Assistance Programs must document their immigration status to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable to verify the applicant’s immigration status through automated initial or second level verification, institutions may not determine that the applicant is in an eligible immigration status for purposes of receiving Federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an electronic third level verification request along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. • If an institution's independent verification of immigration status described above determines a noncitizen applicant to be ineligible for the Title IV Student Financial Assistance Programs, the institution of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing The SAR will instruct the student eligibility requirements that it used to make its determination. If the applicant disagrees with the institution's independent determination of submit additional verifying information to document his or her immigration status, Veteran status to the institution institution. The results of higher education should refer this match do not preclude the applicant to the DHS-USCIS website: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/sites/default/files/SAVE/Publications/Records-Fast-Facts- for-Benefi-Applicants.pdffrom receiving Title IV, which provides the HEA Program assistance. The applicant information about correcting must correct his or her immigration records so FAFSA information, provide parental data, or document that he or she can is a Veteran as defined in the HEA. The institution will assist the applicant in making any necessary corrections to receive financial assistance at the postsecondary educational institution that he or she is attending. The applicant is the person who is best able to produce documents to verify Veteran status, by, for example, submitting a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214). He or she may also contact the VA Regional Office, or branch of service in which he or she served, to obtain an accurate match confirmation of Veteran status. The institution will inform the student whether he or she is considered a Veteran for purposes of determining eligibility for Title IV Student Financial Assistance ProgramsIV, HEA Program assistance after considering any additional information provided by the student.

VERIFICATION PROCEDURES. ED may not suspend, terminate, reduce, or make a final denial of any financial assistance or payment under Title IV of the HEA to an individual, or take other adverse action against such individual as a result of information produced by this matching program until an institution participating in a program under Title IV of the HEA has asked the applicant to produce evidence of Veteran status or allows the applicant to file as a dependent student. Under the matching program, individual applicant records are matched at the time ED processes applications for Title IV, HEA Program assistance. ED will only send the records of applicants who reported that they are Veterans to VA for matching with Compensation, Pension, Education, and Vocational Rehabilitation and Employment Records – VA” (58VA21/22/28). As a result of an unsuccessful match (VA values 2, 3, or 4), ED will notify the applicant and the applicant’s educational institution that VA has not confirmed the applicant’s Veteran status via the application output document that is sent both to the institution and the applicant. If VA cannot confirm Veteran status, the applicant must provide proof of Veteran status to the institution if that is the sole reason the student qualified for independent status. For an applicant whose Veteran status is questioned, but he or she qualified as an independent student under criteria other than Veteran status, no further action is required of the applicant. The level of volume and speed of the system are important features of this matching program. The system is designed to yield match results from applicant data in a short time frame to ensure that applicants have information available to make informed decisions about the Title IV, HEA Program assistance available at the institutions where they have applied. In fact, during peak processing months, the efficiency of the match yields up to 919 applications per day. The applicant is determined to be the best source of information on the validity of the matching results. Consequently, ED’s notification process is highly automated and requires compressed verification procedures because it is not possible to intervene until after the output documents (the Student Aid Report (SAR)/Institutional Student Information Record (ISIR)) are issued and the student is the best source for determining whether the results of the match are accurate Individual applicants are required personally to resolve match discrepancies at the institution of higher education for which they plan to attend and receive Title IV, HEA program assistance. The OMB guidelines anticipate such a situation when they state: “It would be of dubious utility to apply the verification requirements equally to all matches and argue that a match that results in an adverse consequence of the loss of, for example, a tuition assistance payment should receive the same due process procedures as one that results in the loss of an Aid to Families with Dependent Children (AFDC) payment or Food Stamp eligibility. ” (54 FR 25818, 25827 (June 19, 1989)). Furthermore, under the Privacy Act, ED may not suspend, terminate, reduce, or make a final denial of Title IV Student Financial Assistance Programs IV, HEA Program assistance or take other adverse action against an individual as a result of the information produced by this matching programprogram until, unless in pertinent part: (1) the individual receives a notice from ED independently verifies containing a statement of ED’s findings and informing the information, or ED's Data Integrity Board determines, in accordance with guidance issued by the Director individual of the OMBopportunity to contest such findings, that: (a) the information is limited to identification and amount of benefits paid by ED under a Federal benefit program; and (b) there is a high degree of confidence that the information provided to ED is accurate; (2) such individual has received a notice stating the results subsequent expiration of the match 30-day notice period. To ensure that these requirements are met, when Veteran status is not confirmed as a result of this matching program, ED will: (1) provide a SAR to the student (and stating that the individual has at least 30 days to provide documentation will issue an ISIR to the institution of higher education, which subsequently also may choose to contest provide notice to the student of the results of the match; ) and (3) will provide the individual expressly declined student with a minimum of 30 days after the presentation of the SAR to contest the results of the match or the subsequent 30-day notice period has expired. The notice will state that DHS-USCIS has match, and (2) not verified the applicant’s immigration status commensurate with the requirements of eligibility for Federal student aid and that the applicant must provide appropriate documentation to the institution in order to verify the applicant’s immigration status. Applicants for, or recipients of, assistance under the Title IV Student Financial Assistance Programs may not have their benefits suspended, terminated, reduced, denied, or otherwise adversely affected take any adverse action against an individual as a result of the information produced by this matching program until: • until the expiration of at least 30 days from the presentation of the SAR. The SAR will instruct the student to submit additional verifying information to document his or her Veteran status to the institution. The results of this match do not preclude the applicant from receiving Title IV, HEA Program assistance. The applicant must correct his or her FAFSA information, provide parental data if otherwise a dependent student, or document that he or she is a Veteran as defined in the HEA, as amended. The institution will assist the applicant in making any necessary corrections to receive Title IV, HEA Program financial assistance at the postsecondary educational institution that he or she is attending. The applicant is provided written notice of an initial or second-step additional verification immigration status response from SAVE and an opportunity the person who is best able to state any disagreement with the SAVE responseproduce documents to verify Veteran status, and either declines to contest the results by, for example, submitting a copy of the match Certificate of Release or does not state disagreement within Discharge from Active Duty (DD Form 214). He or she may also contact the 30 day period provided above; VA Regional Office, or • Third-step additional verification procedures as specified by ED have been used branch of service in which he or she served, to independently verify the information produced by this matching programobtain confirmation of Veteran status. These third-step additional verification procedures are described as follows: • Under 34 CFR 668.33(a)(2), applicants for assistance under the Title IV Student Financial Assistance Programs must document their immigration status to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable to verify the applicant’s immigration status through automated initial or second level verification, institutions may not determine that the applicant is in an eligible immigration status for purposes of receiving Federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an electronic third level verification request along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. • If an institution's independent verification of immigration status described above determines a noncitizen applicant to be ineligible for the Title IV Student Financial Assistance Programs, the The institution of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing will inform the student eligibility requirements that it used to make its determination. If the applicant disagrees with the institution's independent determination of his or her immigration status, the institution of higher education should refer the applicant to the DHS-USCIS website: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/sites/default/files/SAVE/Publications/Records-Fast-Facts- for-Benefi-Applicants.pdf, which provides the applicant information about correcting his or her immigration records so that whether he or she can obtain an accurate match is considered a Veteran for purposes of determining eligibility for Title IV Student Financial Assistance ProgramsIV, HEA Program assistance after considering any additional information provided by the student.

VERIFICATION PROCEDURES. ED may not suspend, terminate, reduce, or make a final denial of assistance under the Title IV Student Financial Assistance Programs or take other adverse action against an individual as a result of the information produced by this matching program, unless (1) ED independently verifies the information, or ED's Data Integrity Board determines, in accordance with guidance issued by the Director of the OMB, that: (a) the information is limited to identification and amount of benefits paid by ED under a Federal benefit program; and (b) there is a high degree of confidence that the information provided to ED is accurate; (2) such individual has received a notice stating the results of the match and stating that the individual has at least 30 days to provide documentation to the institution to contest the results of the match; and (3) the individual expressly declined to contest the results of the match or the subsequent 30-day notice period has expired. The notice will state that DHS-USCIS has not verified the applicant’s immigration status commensurate with the requirements of eligibility for Federal federal student aid and that the applicant must provide appropriate documentation to the institution in order to verify the applicant’s immigration status. Applicants for, or recipients of, assistance under the Title IV Student Financial Assistance Programs may not have their benefits suspended, terminated, reduced, denied, or otherwise adversely affected as a result of information produced by this matching program until: • The applicant is provided written notice of an initial or second-until third step additional verification immigration status response from SAVE and an opportunity to state any disagreement with the SAVE response, and either declines to contest the results of the match or does not state disagreement within the 30 day period provided above; or • Third-step additional verification procedures as specified by ED have been used to independently verify the information produced by this matching programsuch information. These third-third step additional verification procedures are described as follows: • Under 34 CFR C.F.R. 668.33(a)(2), applicants for assistance under the Title IV Student Financial Assistance Programs must document their immigration status to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable to verify the applicant’s immigration status through automated initial or second level step verification, institutions may not determine that the applicant is in an eligible immigration status for purposes of receiving Federal federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an a completed paper or electronic third level verification request Form G-845, along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. • If an institution's independent verification of immigration status described above determines a noncitizen an alien applicant to be ineligible for the Title IV Student Financial Assistance Programs, the institution of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing the student eligibility requirements that it used to make its determination. If the applicant disagrees with the institution's independent determination of his or her immigration status, the institution of higher education should refer the applicant to the DHS-USCIS websiteWebsite: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/sites/default/files/USCIS/Verification/SAVE/PublicationsSAVE_Nativ e_Documents/Records-Fast-Facts- for-Benefi-Applicants.pdfSAVE_FACT_SHEET_for_Benefit_Applicants.pdf, which provides the applicant information about correcting his or her immigration records so that he or she can obtain an accurate match for purposes of determining eligibility for Title IV Student Financial Assistance Programs.

VERIFICATION PROCEDURES. ED may not suspend, terminate, reduce, or make a final denial of assistance under the Title IV Student Financial Assistance Programs or take other adverse action against an individual as a result of the information produced by this matching program, unless (1) ED independently verifies the information, or ED's Data Integrity Board determines, in accordance with guidance issued by the Director of the OMB, that: (a) the information is limited to identification and amount of benefits paid by ED under a Federal benefit program; and (b) there is a high degree of confidence that the information provided to ED is accurate; (2) such individual has received a notice stating the results of the match and stating that the individual has at least 30 days to provide documentation to the institution to contest the results of the match; and (3) the individual expressly declined to contest the results of the match or the subsequent 30-day notice period has expired. The notice will state that DHS-USCIS has not verified the applicant’s immigration status commensurate with the requirements of eligibility for Federal student aid and that the applicant must provide appropriate documentation to the institution in order to verify the applicant’s immigration status. Applicants for, or recipients of, assistance under the Title IV Student Financial Assistance Programs may not have their benefits suspended, terminated, reduced, denied, or otherwise adversely affected as a result of information produced by this matching program until: • The applicant is provided written notice of an initial or second-step additional verification immigration status response from SAVE and an opportunity to state any disagreement with the SAVE response, and either declines to contest the results of the match or does not state disagreement within the 30 day period provided above; or • Third-step additional verification until third level procedures as specified by ED have been used to independently verify the information produced by this matching programsuch information. These third-step additional third level verification procedures are described as follows: •  Under 34 CFR 668.33(a)(2), applicants for assistance under the Title IV Student Financial Assistance Programs must document their immigration status to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable to verify the applicant’s immigration status through automated initial or second level verification, institutions may not determine that the applicant is in an eligible immigration status for purposes of receiving Federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an electronic third level verification request along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. •  If an institution's independent verification of immigration status described above determines a noncitizen an alien applicant to be ineligible for the Title IV Student Financial Assistance Programs, the institution of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing the student eligibility requirements that it used to make its determination. If the applicant disagrees with the institution's independent determination of his or her immigration status, the institution of higher education should refer the applicant to the DHS-USCIS website: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/sites/default/files/SAVE/Publications/Records-Fast-Facts- for-Benefi-Applicants.pdf, which provides the applicant information about correcting his or her immigration records so that he or she can obtain an accurate match for purposes of determining eligibility for Title IV Student Financial Assistance Programs.

VERIFICATION PROCEDURES. ED may not suspend, terminate, reduce, or make a final denial of assistance under the Title IV Student Financial Assistance Programs or take other adverse action against an individual as a result of the information produced by this matching program, unless (1) ED independently verifies the information, or ED's Data Integrity Board determines, in accordance with guidance issued by the Director of the OMB, that: (a) the information is limited to identification and amount of benefits paid by ED under a Federal benefit program; and (b) there is a high degree of confidence that the information provided to ED is accurate; (2) such individual has received a notice stating the results of the match and stating that the individual has at least 30 days to provide documentation to the institution to contest the results of the match; and (3) the individual expressly declined to contest the results of the match or the subsequent 30-day notice period has expired. The notice will state that DHS-USCIS has not verified the applicant’s immigration status commensurate with the requirements of eligibility for Federal federal student aid and that the applicant must provide appropriate documentation to the institution in order to verify the applicant’s immigration status. Applicants for, or recipients of, assistance under the Title IV Student Financial Assistance Programs may not have their benefits suspended, terminated, reduced, denied, or otherwise adversely affected as a result of information produced by this matching program until: • The applicant is provided written notice of an initial or second-step until additional verification immigration status response from SAVE and an opportunity to state any disagreement with the SAVE response, and either declines to contest the results of the match or does not state disagreement within the 30 day period provided above; or • Third-step additional verification procedures as specified by ED have been used to independently verify the information produced by this matching programsuch information. These third-step additional verification procedures are described as follows: • Under 34 CFR 668.33(a)(2), applicants for assistance under the Title IV Student Financial Assistance Programs must document their immigration status to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable to verify the applicant’s immigration status through automated initial or additional verification, i.e., second level verificationstep matching, institutions may not determine that the applicant is in an eligible immigration status for purposes of receiving Federal federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an electronic third level verification request a completed Form G-845, along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. • If an institution's independent verification of immigration status described above determines a noncitizen an alien applicant to be ineligible for the Title IV Student Financial Assistance Programs, the institution of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing the student eligibility requirements that it used to make its determination. If the applicant disagrees with the institution's independent determination of his or her immigration status, the institution of higher education should refer the applicant to the DHS-USCIS website: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/sites/default/files/SAVE/Publications/Records-Fast-Facts- for-Benefi-Applicants.pdfUSCIS, which provides will provide the applicant information about correcting the opportunity to correct his or her immigration records so that he or she can and obtain an accurate match for purposes of determining eligibility for Title IV Student Financial Assistance Programs.

VERIFICATION PROCEDURES. ED may not suspendThe OMB Final Guidelines for the Privacy Act (Final Guidance Interpreting the Provisions of Pub. Law 100-503, terminatethe Computer Matching and Privacy Protection Act of 1988, reduce54 FR 25818, or make June 19, 1989) state that the type of verification procedures used for a final particular matching program depends upon the purpose of that program. This match will identify the Title IV, HEA applicants who are subject to denial of Federal benefits and will ensure that reasonable verification procedures have been developed that yield confirmatory data and provide ED with a reasonable basis for taking action. When a match is made, the individual in question already will have had a court hearing in connection with the underlying criminal conviction and sentence, and his or her eligibility for Title IV, HEA benefits will have been determined by a Federal or State judge. Because the individual’s denial of benefits sanction has already been determined, the verification procedures for this match focus on verifying the individual’s identity for Title IV, HEA purposes. The basic verification procedures are as follows: A. ED Issues to the Applicant Section 5301 Comment of Ineligibility on SAR An applicant will have at least 30 calendar days from the date of the output document (the date on the applicant’s Student Aid Report (SAR)) to contest a proposed adverse action before his or her eligibility for Title IV, HEA student financial assistance is denied. The individual applicant is determined to be the best source of information on the validity of notice results in which a computer match occurs pertaining to his or her application. The highly automated process used under the Title IV Student IV, HEA program requires compressed verification procedures because it is not possible to intervene until after the SAR is issued and reviewed by the student. With regard to each individual for whom a match occurs, ▇▇ will inform him or her that ED cannot continue to process his or her application because a computer match has occurred regarding his or her identity. ▇▇ will inform the individual of this information by providing a comment on his or her SAR stating that ED cannot process the application for Title IV, HEA program assistance further because of issues raised by the Anti-Drug Abuse Act of 1988. Further, the applicant will be instructed to contact ED within 30 days from the date of the letter at the phone number provided by ED on the SAR to contest the adverse action. B. Applicant May Inquire Regarding Section 5301 Comment If the applicant, or an institution’s Financial Assistance Programs or take other adverse action against Aid Administrator (FAA) on behalf of the applicant, makes an individual as inquiry within the specified time (30 days) regarding a result section 5301 comment on the applicant’s SAR, ED headquarters will review the DFB/DPFD database again to independently verify and confirm the accuracy of the information produced in the DFB/DPFD. With regard to an applicant’s inquiry based upon the Anti-Drug Abuse Act of 1988, ED personnel will have direct and immediate access, through Federal Student Aid’s CPS or, as applicable, FPS, to the applicant’s FAFSA record, including Anti-Drug Abuse Act of 1988 file data provided by this matching programDOJ. Consequently, unless (1) ED independently verifies when the informationapplicant, or ED's Data Integrity Board determines, in accordance with guidance issued by the Director an institution’s FAA on behalf of the OMBapplicant, that: (a) contacts ED with questions regarding his or her Anti- Drug Abuse Act of 1988 comment, ED personnel will be able to quickly confirm the information student’s ineligibility for one or more of the Title IV, HEA program(s). A new Anti-Drug Abuse Act of 1988 file is limited retrieved from DOJ every 4 to identification 6 weeks, loaded into CPS or, as applicable, FPS, and amount matched against the Title IV, HEA application file, which also contains the individual’s name and SSN. For a match to occur, the individual’s name, SSN, and date of benefits paid by birth must match. If the applicant, or an institution’s FAA on behalf of the applicant, does not make an inquiry to ED under a Federal benefit program; and (b) there is a high degree within the specified time regarding an Anti-Drug Abuse Act of confidence 1988 comment that the information student receives, ED’s initial finding will be upheld as final, and Title IV, HEA program eligibility will be denied. C. ED Verifies Eligibility Should verification with DOJ, as noted in section VI. B. above, indicate that eligibility is restored, ED personnel will be able to resolve the comment code to produce and forward a valid SAR. This will enable the student applicant, if otherwise eligible, to receive financial assistance at the postsecondary educational institution he or she is attending. However, should the outcome of such verification with DOJ confirm the initial finding, the applicant will be so notified and provided to ED is accurate; (2) such individual has received a notice stating the results of the match and stating that the individual has with at least 30 days to provide documentation additional calendar days, from the date ED provides its finding to the institution to applicant, in which the applicant may contest the results initial finding. D. Applicant May Contest Finding of Ineligibility Should an applicant, or an institution’s FAA on behalf of the match; applicant, not contest a finding after the additional 30 calendar days, as noted above, ED’s finding will take effect, and (3) the individual expressly declined to contest the results of the match or the subsequent 30-day notice period has expiredTitle IV, HEA student financial assistance will be denied. The notice will state that DHS-USCIS has not verified the applicant’s immigration status commensurate with the requirements of eligibility for Federal student aid and that Conversely, if the applicant must provide appropriate documentation provides additional information sufficient to refute ED’s initial finding, after consulting with DOJ, ED will be able to resolve the institution in order comment code to verify produce and forward a valid ISIR. This will enable the student applicant’s immigration status. Applicants for, or recipients of, assistance under the Title IV Student Financial Assistance Programs may not have their benefits suspended, terminated, reduced, denied, or otherwise adversely affected as a result of information produced by this matching program until: • The applicant is provided written notice of an initial or second-step additional verification immigration status response from SAVE and an opportunity to state any disagreement with the SAVE response, and either declines to contest the results of the match or does not state disagreement within the 30 day period provided above; or • Third-step additional verification procedures as specified by ED have been used to independently verify the information produced by this matching program. These third-step additional verification procedures are described as follows: • Under 34 CFR 668.33(a)(2), applicants for assistance under the Title IV Student Financial Assistance Programs must document their immigration status to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable otherwise eligible, to verify receive Title IV, HEA funds at the applicant’s immigration status through automated initial or second level verification, institutions may not determine that postsecondary educational institution the applicant is in an eligible immigration status for purposes of receiving Federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an electronic third level verification request along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. • If an institution's independent verification of immigration status described above determines a noncitizen applicant to be ineligible for the Title IV Student Financial Assistance Programs, the institution of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing the student eligibility requirements that it used to make its determination. If the applicant disagrees with the institution's independent determination of his or her immigration status, the institution of higher education should refer the applicant to the DHS-USCIS website: ▇▇▇▇▇://▇▇▇attending.▇▇▇▇▇.▇▇▇/sites/default/files/SAVE/Publications/Records-Fast-Facts- for-Benefi-Applicants.pdf, which provides the applicant information about correcting his or her immigration records so that he or she can obtain an accurate match for purposes of determining eligibility for Title IV Student Financial Assistance Programs.

VERIFICATION PROCEDURES. ED may not suspendThe OMB Final Guidelines for the Privacy Act (Final Guidance Interpreting the Provisions of Public Law 100-503, terminatethe Computer Matching and Privacy Protection Act of 1988, reduce54 FR 25818, or make June 19, 1989) state that the type of verification procedures used for a final particular matching program depends upon the purpose of that program. This match will identify the Title IV, HEA applicants who are subject to denial of Federal benefits and will ensure that reasonable verification procedures have been developed that yield confirmatory data and provide ED with a reasonable basis for taking action. When a match is made, the individual in question already will have had a court hearing in connection with the underlying criminal conviction and sentence, and his or her eligibility for Title IV, HEA benefits will have been determined by a Federal or State judge. Because the individual’s denial of benefits sanction has already been determined, the verification procedures for this match focus on verifying the individual’s identity for Title IV, HEA purposes. The basic verification procedures are as follows: A. ED Issues to Applicant Section 5301 Comment of Ineligibility on SAR An individual will have at least thirty (30) calendar days from the date of the output document (the date on the applicant’s Student Aid Report (SAR) to contest a proposed adverse action before his or her eligibility for Title IV, HEA student financial assistance is denied. The individual applicant is determined to be the best source of information on the validity of notice results in which a computer match occurs pertaining to his or her application. The highly automated process used under the Title IV Student Financial Assistance Programs IV, HEA program requires compressed verification procedures because it is not possible to intervene until after the SAR is issued and reviewed by the student. With regard to each individual for whom a match occurs, ED will inform him or take other adverse action against an her that ED cannot continue to process his or her application because a computer match has occurred with regard to his or her identity. ED will inform the individual as of this information by providing a result section 5301 comment on his or her SAR stating that ED cannot process the application for Title IV, HEA program assistance further because of issues raised by the Anti-Drug Abuse Act of 1988. Further, the applicant will be instructed to contact ED within 30 days from the date of the information produced by this matching program, unless (1) ED independently verifies letter at the information, or ED's Data Integrity Board determines, in accordance with guidance issued by the Director of the OMB, that: (a) the information is limited to identification and amount of benefits paid phone number provided by ED under a Federal benefit program; and (b) there is a high degree of confidence that on the information provided to ED is accurate; (2) such individual has received a notice stating the results of the match and stating that the individual has at least 30 days to provide documentation to the institution SAR to contest the results of adverse action. B. Applicant May Inquire Regarding Section 5301 Comment If the match; and applicant makes an inquiry within the specified time (330 days) the individual expressly declined to contest the results of the match or the subsequent 30-day notice period has expired. The notice will state that DHS-USCIS has not verified regarding a section 5301 comment on the applicant’s immigration status commensurate with SAR, ED headquarters will obtain additional information from the requirements DFB/DPFD database and receive staff assistance to independently verify and confirm the accuracy of eligibility for the DFB/DPFD. With regard to an applicant’s inquiry based upon section 5301, ED personnel will have direct and immediate access, through Federal student aid and that the applicant must provide appropriate documentation Student Aid’s Central Processing System (CPS), to the institution in order to verify the applicant’s immigration statusFAFSA record including section 5301 file data provided by DOJ. Applicants forConsequently, when the applicant contacts ED with questions regarding his or recipients ofher section 5301 comment, assistance under ED personnel will be able to quickly confirm the student’s ineligibility for one or more of the Title IV Student Financial Assistance Programs may not have their benefits suspendedIV, terminatedHEA program(s). A new 5301 file is retrieved from DOJ every four to six weeks, reduced, denied, or otherwise adversely affected as a result of information produced by this matching program until: • The applicant is provided written notice of an initial or second-step additional verification immigration status response from SAVE and an opportunity to state any disagreement with loaded into the SAVE responseCPS, and either declines to contest the results of the match or does not state disagreement within the 30 day period provided above; or • Third-step additional verification procedures as specified by ED have been used to independently verify the information produced by this matching program. These third-step additional verification procedures are described as follows: • Under 34 CFR 668.33(a)(2), applicants for assistance under matched against the Title IV Student Financial Assistance Programs must document their immigration status IV, HEA application file, which also contains the individual’s name and SSN. For a match to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable to verify the applicant’s immigration status through automated initial or second level verification, institutions may not determine that the applicant is in an eligible immigration status for purposes of receiving Federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an electronic third level verification request along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. • If an institution's independent verification of immigration status described above determines a noncitizen applicant to be ineligible for the Title IV Student Financial Assistance Programsoccur, the institution individual’s name, SSN, and date of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing the student eligibility requirements that it used to make its determinationbirth must match. If the applicant disagrees with does not make an inquiry to ED within the institution's independent determination of his or her immigration status, the institution of higher education should refer the applicant to the DHS-USCIS website: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/sites/default/files/SAVE/Publications/Records-Fast-Facts- for-Benefi-Applicants.pdf, which provides the applicant information about correcting his or her immigration records so specified time regarding a section 5301 comment that he or she can obtain an accurate match for purposes receives, ED’s initial finding will be upheld as final, and Title IV, HEA program eligibility will be denied. C. ED Verifies Eligibility Should verification with DOJ, as noted in section VI. B. above, indicate that eligibility is restored, ED personnel will be able to override standard CPS system procedures to produce and forward a valid SAR. This will enable the student applicant, if otherwise eligible, to receive financial assistance at the postsecondary educational institution he or she is attending. However, should the outcome of determining eligibility for Title IV Student Financial Assistance Programssuch verification with DOJ confirm the initial finding, the applicant will be so notified and provided with at least 30 additional calendar days, from the date ED provides its finding to the applicant, in which the applicant may contest the initial finding.

VERIFICATION PROCEDURES. ED may not suspendThe OMB Final Guidelines for the Privacy Act (Final Guidance Interpreting the Provisions of Pub. Law 100-503, terminatethe Computer Matching and Privacy Protection Act of 1988, reduce54 FR 25818, or make June 19, 1989) state that the type of verification procedures used for a final particular matching program depends upon the purpose of that program. This match will identify the Title IV, HEA applicants who are subject to denial of Federal benefits and will ensure that reasonable verification procedures have been developed that yield confirmatory data and provide ED with a reasonable basis for taking action. When a match is made, the individual in question already will have had a court hearing in connection with the underlying criminal conviction and sentence, and his or her eligibility for Title IV, HEA benefits will have been determined by a Federal or State judge. Because the individual’s denial of benefits sanction has already been determined, the verification procedures for this match focus on verifying the individual’s identity for Title IV, HEA purposes. The basic verification procedures are as follows: A. ED Issues to the Applicant Section 5301 Comment of Ineligibility on SAR An applicant will have at least 30 calendar days from the date of the output document (the date on the applicant’s Student Aid Report (SAR)) to contest a proposed adverse action before his or her eligibility for Title IV, HEA student financial assistance is denied. The individual applicant is determined to be the best source of information on the validity of notice results in which a computer match occurs pertaining to his or her application. The highly automated process used under the Title IV Student Financial Assistance Programs IV, HEA program requires compressed verification procedures because it is not possible to intervene until after the SAR is issued and reviewed by the student. With regard to each individual for whom a match occurs, ▇▇ will inform him or take other her that ED cannot continue to process his or her application because a computer match has occurred with regard to his or her identity. ▇▇ will inform the individual of this information by providing a section 5301 comment on his or her SAR stating that ED cannot process the application for Title IV, HEA program assistance further because of issues raised by the Anti-Drug Abuse Act of 1988. Further, the applicant will be instructed to contact ED within 30 days from the date of the letter at the phone number provided by ED on the SAR to contest the adverse action against action. B. Applicant May Inquire Regarding Section 5301 Comment If the applicant makes an individual as inquiry within the specified time (30 days) regarding a result section 5301 comment on the applicant’s SAR, ED headquarters will review the DFB/DPFD database again to independently verify and confirm the accuracy of the information produced by this matching programin the DFB/DPFD. With regard to an applicant’s inquiry based upon section 5301, unless (1) ED independently verifies the informationpersonnel will have direct and immediate access, or ED's Data Integrity Board determinesthrough Federal Student Aid’s CPS, in accordance with guidance issued by the Director of the OMB, that: (a) the information is limited to identification and amount of benefits paid by ED under a Federal benefit program; and (b) there is a high degree of confidence that the information provided to ED is accurate; (2) such individual has received a notice stating the results of the match and stating that the individual has at least 30 days to provide documentation to the institution to contest the results of the match; and (3) the individual expressly declined to contest the results of the match or the subsequent 30-day notice period has expired. The notice will state that DHS-USCIS has not verified the applicant’s immigration status commensurate with the requirements of eligibility for Federal student aid and that FAFSA record, including section 5301 file data provided by DOJ. Consequently, when the applicant must provide appropriate documentation contacts ED with questions regarding his or her section 5301 comment, ED personnel will be able to quickly confirm the institution in order to verify the applicantstudent’s immigration status. Applicants for, ineligibility for one or recipients of, assistance under more of the Title IV Student Financial Assistance Programs may not have their benefits suspendedIV, terminatedHEA program(s). A new 5301 file is retrieved from DOJ every 4 to 6 weeks, reduced, denied, or otherwise adversely affected as a result of information produced by this matching program until: • The applicant is provided written notice of an initial or second-step additional verification immigration status response from SAVE and an opportunity to state any disagreement with loaded into the SAVE responseCPS, and either declines to contest the results of the match or does not state disagreement within the 30 day period provided above; or • Third-step additional verification procedures as specified by ED have been used to independently verify the information produced by this matching program. These third-step additional verification procedures are described as follows: • Under 34 CFR 668.33(a)(2), applicants for assistance under matched against the Title IV Student Financial Assistance Programs must document their immigration status IV, HEA application file, which also contains the individual’s name and SSN. For a match to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable to verify the applicant’s immigration status through automated initial or second level verification, institutions may not determine that the applicant is in an eligible immigration status for purposes of receiving Federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an electronic third level verification request along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. • If an institution's independent verification of immigration status described above determines a noncitizen applicant to be ineligible for the Title IV Student Financial Assistance Programsoccur, the institution individual’s name, SSN, and date of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing the student eligibility requirements that it used to make its determinationbirth must match. If the applicant disagrees with does not make an inquiry to ED within the institution's independent determination of his or her immigration status, the institution of higher education should refer the applicant to the DHS-USCIS website: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/sites/default/files/SAVE/Publications/Records-Fast-Facts- for-Benefi-Applicants.pdf, which provides the applicant information about correcting his or her immigration records so specified time regarding a section 5301 comment that he or she can obtain an accurate match for purposes receives, ED’s initial finding will be upheld as final, and Title IV, HEA program eligibility will be denied. C. ED Verifies Eligibility Should verification with DOJ, as noted in section VI. B. above, indicate that eligibility is restored, ED personnel will be able to override standard CPS system procedures to produce and forward a valid SAR. This will enable the student applicant, if otherwise eligible, to receive financial assistance at the postsecondary educational institution he or she is attending. However, should the outcome of determining eligibility for Title IV Student Financial Assistance Programssuch verification with DOJ confirm the initial finding, the applicant will be so notified and provided with at least 30 additional calendar days, from the date ED provides its finding to the applicant, in which the applicant may contest the initial finding.

VERIFICATION PROCEDURES. ED may not suspend, terminate, reduce, or make a final denial of assistance under the Title IV Student Financial Assistance Programs or take other adverse action against an individual as a result of the information produced by this matching program, unless (1) ED independently verifies the information, or ED's Data Integrity Board determines, in accordance with guidance issued by the Director of the OMB, that: (a) the information is limited to identification and amount of benefits paid by ED under a Federal benefit program; and (b) there is a high degree of confidence that the information provided to ED is accurate; (2) such individual has received a notice stating the results of the match and stating that the individual has at least 30 days to provide documentation to the institution to contest the results of the match; and (3) the individual expressly declined to contest the results of the match or the subsequent 30-day notice period has expired. The notice will state that DHS-USCIS has not verified the applicant’s immigration status commensurate with the requirements of eligibility for Federal federal student aid and that the applicant must provide appropriate documentation to the institution in order to verify the applicant’s immigration status. Applicants for, or recipients of, assistance under the Title IV Student Financial Assistance Programs may not have their benefits suspended, terminated, reduced, denied, or otherwise adversely affected as a result of information produced by this matching program until: • The applicant is provided written notice of an initial or second-until third step additional verification immigration status response from SAVE and an opportunity to state any disagreement with the SAVE response, and either declines to contest the results of the match or does not state disagreement within the 30 day period provided above; or • Third-step additional verification procedures as specified by ED have been used to independently verify the information produced by this matching programsuch information. These third-third step additional verification procedures are described as follows: • Under 34 CFR 668.33(a)(2), applicants for assistance under the Title IV Student Financial Assistance Programs must document their immigration status to prove their eligibility. Under current policy guidelines, if DHS-USCIS is unable to verify the applicant’s immigration status through automated initial or second level step verification, institutions may not determine that the applicant is in an eligible immigration status for purposes of receiving Federal federal financial aid unless they independently verify this eligibility, by visual inspection and identification of the immigration documents representing the applicant’s current immigration status and submission of an a completed paper or electronic third level verification request Form G-845, along with copies of the DHS-USCIS provided documentation for manual review by DHS-USCIS of an applicant’s immigration records before disbursing Title IV Student Financial Assistance. • If an institution's independent verification of immigration status described above determines a noncitizen an alien applicant to be ineligible for the Title IV Student Financial Assistance Programs, the institution of higher education must, under 34 CFR 668.42(b)(2), make available to such applicant any information describing the student eligibility requirements that it used to make its determination. If the applicant disagrees with the institution's independent determination of his or her immigration status, the institution of higher education should refer the applicant to the DHS-USCIS websiteWebsite: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/sites/default/files/USCIS/Verification/SAVE/PublicationsSAVE_Nativ e_Documents/Records-Fast-Facts- for-Benefi-Applicants.pdfSAVE_FACT_SHEET_for_Benefit_Applicants.pdf, which provides the applicant information about correcting his or her immigration records so that he or she can obtain an accurate match for purposes of determining eligibility for Title IV Student Financial Assistance Programs.