Common use of Transmittals Clause in Contracts

Transmittals. 6.1. The Department will use a Transmittal process to provide the Contractor with official direction within the scope of the Contract. The Contractor shall comply with all direction contained within a completed Transmittal. For a Transmittal to be considered complete, it must include, at a minimum, all of the following: The date the Transmittal will be effective. Direction to the Contractor regarding performance under the Contract. A due date or timeline by which the Contractor shall comply with the direction contained in the Transmittal. If the Contractor cannot meet the due date or timeline contained in the Transmittal, it shall work with the Department to determine a mutually agreeable due date or timeline. The signature of the Department employee who has been designated to sign Transmittals. 6.1.4.1. The Department will provide the Contractor with the name of the person it has designated to sign Transmittals on behalf of the Department, who will be the Department’s primary designee. The Department will also provide the Contractor with a list of backups who may sign a Transmittal on behalf of the Department if the primary designee is unavailable. The Department may change any of its designees from time to time by providing notice to the Contractor through a Transmittal. 6.1.4.2. The Department may use an electronic signature to sign any Transmittal. 6.2. The Department may deliver a completed Transmittal to the Contractor through a communication or file sharing system that the Parties have designated for such purpose. In the event that the designated communication or file sharing system is unavailable, the Department may deliver a Transmittal through an email or as a hard-copy document. 6.3. If the Contractor receives conflicting Transmittals, the Contractor shall contact the Department’s primary designee, or backup designees if the primary designee is unavailable, to obtain direction. If the Department does not provide direction otherwise, then the Transmittal with the latest effective date shall control. 6.4. In the event that the Contractor receives direction from the Department outside of the Transmittal process, it shall contact the Department’s primary designee, or backup designees if the primary designee is unavailable, and have the Department confirm that direction through a Transmittal prior to complying with that direction. 6.5. Transmittals may not be used in place of an amendment, and may not, under any circumstances be used to modify the term of the Contract or any compensation under the Contract. Transmittals are not intended to be the sole means of communication between the Department and the Contractor, and the Department may provide day-to-day communication to the Contractor without using a Transmittal. In the event that any item or component described in any Exhibit of this Contract is included in a specific plan or deliverable, the parties may agree to include that item or component in any other plan or deliverable as appropriate. In this event, the Contractor shall request approval from the Department to change the plans or deliverables in which the item is included prior to making the change. The Department may approve this change through the use of a Transmittal. 6.6. The Contractor shall retain all Transmittals for reference and shall provide copies of any received Transmittals upon request by the Department. 6.7. Completion of any Transmittal that would require the use of the Change Management Process shall be completed through the Change Management Process instead of through a Transmittal.

Transmittals. 6.1. The Department will use a Transmittal process to provide the Contractor with official direction within the scope of the Contract. The Contractor shall comply with all direction contained within a completed Transmittal. For a Transmittal to be considered complete, it must include, at a minimum, all of the following: : 6.1.1. The date the Transmittal will be effective. 6.1.2. Direction to the Contractor regarding performance under the Contract. 6.1.3. A due date or timeline by which the Contractor shall comply with the direction contained in the Transmittal. If the Contractor cannot meet the due date or timeline contained in the Transmittal, it shall work with the Department to determine a mutually agreeable due date or timeline. 6.1.4. The signature of the Department employee who has been designated to sign Transmittals. 6.1.4.1. The Department will provide the Contractor with the name of the person it has designated to sign Transmittals on behalf of the Department, who will be the Department’s primary designee. The Department will also provide the Contractor with a list of backups who may sign a Transmittal on behalf of the Department if the primary designee is unavailable. The Department may change any of its designees from time to time by providing notice to the Contractor through a Transmittal. 6.1.4.2. The Department may use an electronic signature to sign any Transmittal. 6.2. The Department may deliver a completed Transmittal to the Contractor through a communication or file sharing system system, such as Microsoft SharePoint, that the Parties have designated for such purpose. 6.2.1. In the event that the designated communication or file sharing system is unavailable, the Department may deliver a Transmittal through an email or as a hard-copy document. 6.3. If the Contractor receives conflicting Transmittals, the Contractor shall contact the Department’s primary designee, or backup designees if the primary designee is unavailable, to obtain direction. If the Department does not provide direction otherwise, then the Transmittal with the latest effective date shall control. 6.4. In the event that the Contractor receives direction from the Department outside of the Transmittal process, it shall contact the Department’s primary designee, or backup designees if the primary designee is unavailable, and have the Department confirm that direction through a Transmittal prior to complying with that direction. 6.5. Transmittals may not be used in place of an amendment, and may not, under any circumstances be used to modify the term of the Contract or any compensation under the Contract. Transmittals are not intended to be the sole means of communication between the Department and the Contractor, and the Department may provide day-to-day communication to the Contractor without using a Transmittal. 6.5.1. In the event that any item or component described in any Exhibit of this Contract is included in a specific plan or deliverable, the parties may agree to include that item or component in any other plan or deliverable as appropriate. In this event, the Contractor shall request approval from the Department to change the plans or deliverables in which the item is included prior to making the change. The Department may approve this change through the use of a Transmittal. 6.6. The Contractor shall retain all Transmittals for reference and shall provide copies of any received Transmittals upon request by the Department. 6.7. Completion of any Transmittal that would require the use of the Change Management Process shall be completed through the Change Management Process instead of through a Transmittal.