Common use of TOTAL EXPENSES Clause in Contracts

TOTAL EXPENSES. Total (Anticipated) Fees (Pages 1 and 2): $ Deposit (50%) due at time of booking: $ Balance due 10 business days prior to event: $ Date due: Client Signature Date ESCC Xxxx of Workforce Development Date ESCC Non-Profits, State Agencies and College Partners Reservation and Agreement Form Page 2 of 2 revised 02/09/2018 EXHIBIT B ADDITIONAL FEE INFORMATION Payment of Fees:  All reservation and service fees are payable only to the College. No direct payments to College staff for services provided by the College are allowed.  A non-refundable deposit of 50% of total estimated costs is required in order to guarantee any reservation.  The remainder of estimated reservation fees are due at least 10 business days before the start of the reservation. All anticipated charges must be paid prior to the event.  Additional fees for unanticipated charges (excessive cleaning; damages; last-minute set-up requests; etc.) will be invoiced after the event and must be paid within 30 days of invoice date.  Security deposit (if applicable) will be refunded to client within 60 days of event or receipt of full payment on final invoice, whichever is later.  Monthly bookings discount: a 50% discount for regular monthly (or weekly) bookings for an entire semester is available (applies to usage fees only – does not apply to additional charges).  Additional hours may be allowed at pro-rated costs based on standard rates listed on ESCC Facility Usage Reservation and Agreement Form’s Schedule of Daily Charges.  Depending on the complexity of requested set-up, additional fees may be required.  An administrative fee will be charged to cover personnel time for any necessary security, maintenance, set-up, break-down, cleaning, and/or equipment usage.  No events may be scheduled to begin after 9:00 pm, and all events must be concluded (all activities cease and all guests exited from the ESCC campus) by midnight. Client will be charged $100 per hour or part of an hour if client and all guests do not vacate premises by midnight. Cleaning:  Client (or designee) is responsible for minimum clean-up of the facility as follows: removal of all decorations, and cleaning up any visible food, spilled drinks, trash, etc. If this is not done, a clean-up fee will be charged to the client for any cleaning required beyond sweeping on the final invoice with such fees being treated as a “last- minute” change request (and billed accordingly). Careless or irresponsible behavior resulting in excessive clean- up services, or non-payment of charges invoiced, will result in denial of future facilities requests.  Client may request (10 business days advance notice required) additional clean-up service at $25.00 per hour. The estimated cost for such clean-up will be payable in advance. Excess cleaning beyond the estimated time will be charged on the final invoice. Such charges are subject to “last-minute” change request charges.  An additional sum up to but not exceeding $200.00 may be charged to the client’s credit card for excessive cleaning requirements, damages and/or additional fees, details of which will be reported, in writing, to the client at the time the charge is made. If cleaning/damage charges exceed $200.00, the excess will be invoiced to the client and client will have to sign a separate credit card agreement. Late Change Requests (Includes Technology & Set up Requests):  Change requests must be submitted in writing by the client (or designee) prior to the event using the required form. Change requests from any other party will not be acknowledged.  Change requests submitted after the 10 business days advance notice deadline will incur a service fee (minimum $25) plus a 25% late request surcharge. Change requests submitted with less than 5 business days notice cannot be guaranteed and, if accommodated, will incur a service fee (minimum $50) plus a 50% late request surcharge. All anticipated fees for change requests must be paid at the time of request, and these payments are non- refundable (unless not accommodated).  Last-minute change requests (less than 24 hours’ notice) must be made to on-site personnel assigned to staff the event. If accommodated, such requests will incur regular service fees (minimum $100) plus a 100% late request surcharge fee. Such fees will be included in the final invoice. Damage:  Damages to College property will be the responsibility of the group sponsoring the program or event. Client must pay all estimated repair costs for any damages plus a minimum 50% surcharge penalty.

TOTAL EXPENSES. Total (Anticipated) Fees (Pages 1 and 2): $ Deposit (50%) due at time of booking: $ Balance due 10 business days prior to event: $ Date due: Client Signature Date ESCC Xxxx of Workforce Development Date ESCC Non-Profits, State Agencies and College Partners Business / Industry / Private Facilities Reservation and Agreement Form Request Page 2 of 2 revised 02/09/2018 EXHIBIT B ADDITIONAL FEE INFORMATION Payment of Fees:  All reservation and service fees are payable only to the College. No direct payments to College staff for services provided by the College are allowed.  A non-refundable deposit of 50% of total estimated costs is required in order to guarantee any reservation.  The remainder of estimated reservation fees are due at least 10 business days before the start of the reservation. All anticipated charges must be paid prior to the event.  Additional fees for unanticipated charges (excessive cleaning; damages; last-minute set-up requests; etc.) will be invoiced after the event and must be paid within 30 days of invoice date.  Security deposit (if applicable) will be refunded to client within 60 days of event or receipt of full payment on final invoice, whichever is later.  Monthly bookings discount: a 50% discount for regular monthly (or weekly) bookings for an entire semester is available (applies to usage fees only – does not apply to additional charges).  Additional hours may be allowed at pro-rated costs based on standard rates listed on ESCC Facility Usage Reservation and Agreement Form’s Schedule of Daily Charges.  Depending on the complexity of requested set-up, additional fees may be required.  An administrative fee will be charged to cover personnel time for any necessary security, maintenance, set-up, break-down, cleaning, and/or equipment usage.  No events may be scheduled to begin after 9:00 pm, and all events must be concluded (all activities cease and all guests exited from the ESCC campus) by midnight. Client will be charged $100 per hour or part of an hour if client and all guests do not vacate premises by midnight. Cleaning:  Client (or designee) is responsible for minimum clean-up of the facility as follows: removal of all decorations, and cleaning up any visible food, spilled drinks, trash, etc. If this is not done, a clean-up fee will be charged to the client for any cleaning required beyond sweeping on the final invoice with such fees being treated as a “last- minute” change request (and billed accordingly). Careless or irresponsible behavior resulting in excessive clean- up services, or non-payment of charges invoiced, will result in denial of future facilities requests.  Client may request (10 business days advance notice required) additional clean-up service at $25.00 per hour. The estimated cost for such clean-up will be payable in advance. Excess cleaning beyond the estimated time will be charged on the final invoice. Such charges are subject to “last-minute” change request charges.  An additional sum up to but not exceeding $200.00 may be charged to the client’s credit card for excessive cleaning requirements, damages and/or additional fees, details of which will be reported, in writing, to the client at the time the charge is made. If cleaning/damage charges exceed $200.00, the excess will be invoiced to the client and client will have to sign a separate credit card agreement. Late Change Requests (Includes Technology & Set up Requests):  Change requests must be submitted in writing by the client (or designee) prior to the event using the required form. Change requests from any other party will not be acknowledged.  Change requests submitted after the 10 business days advance notice deadline will incur a service fee (minimum $25) plus a 25% late request surcharge. Change requests submitted with less than 5 business days notice cannot be guaranteed and, if accommodated, will incur a service fee (minimum $50) plus a 50% late request surcharge. All anticipated fees for change requests must be paid at the time of request, and these payments are non- refundable (unless not accommodated).  Last-minute change requests (less than 24 hours’ notice) must be made to on-site personnel assigned to staff the event. If accommodated, such requests will incur regular service fees (minimum $100) plus a 100% late request surcharge fee. Such fees will be included in the final invoice. Damage:  Damages to College property will be the responsibility of the group sponsoring the program or event. Client must pay all estimated repair costs for any damages plus a minimum 50% surcharge penalty.

TOTAL EXPENSES. Total (Anticipated) Fees (Pages 1 and 2): $ Deposit (50%) due at time of booking: $ Balance due 10 business days prior to event: $ Date due: Client Signature Date ESCC Xxxx of Workforce Development Date ESCC Non-Profits, State Agencies and College Partners Conferences Reservation and Agreement Form Page 2 of 2 revised 02/09/2018 EXHIBIT B ADDITIONAL FEE INFORMATION Payment of Fees:  All reservation and service fees are payable only to the College. No direct payments to College staff for services provided by the College are allowed.  A non-refundable deposit of 50% of total estimated costs is required in order to guarantee any reservation.  The remainder of estimated reservation fees are due at least 10 business days before the start of the reservation. All anticipated charges must be paid prior to the event.  Additional fees for unanticipated charges (excessive cleaning; damages; last-minute set-up requests; etc.) will be invoiced after the event and must be paid within 30 days of invoice date.  Security deposit (if applicable) will be refunded to client within 60 days of event or receipt of full payment on final invoice, whichever is later.  Monthly bookings discount: a 50% discount for regular monthly (or weekly) bookings for an entire semester is available (applies to usage fees only – does not apply to additional charges).  Additional hours may be allowed at pro-rated costs based on standard rates listed on ESCC Facility Usage Reservation and Agreement Form’s Schedule of Daily Charges.  Depending on the complexity of requested set-up, additional fees may be required.  An administrative fee will be charged to cover personnel time for any necessary security, maintenance, set-up, break-down, cleaning, and/or equipment usage.  No events may be scheduled to begin after 9:00 pm, and all events must be concluded (all activities cease and all guests exited from the ESCC campus) by midnight. Client will be charged $100 per hour or part of an hour if client and all guests do not vacate premises by midnight. Cleaning:  Client (or designee) is responsible for minimum clean-up of the facility as follows: removal of all decorations, and cleaning up any visible food, spilled drinks, trash, etc. If this is not done, a clean-up fee will be charged to the client for any cleaning required beyond sweeping on the final invoice with such fees being treated as a “last- minute” change request (and billed accordingly). Careless or irresponsible behavior resulting in excessive clean- up services, or non-payment of charges invoiced, will result in denial of future facilities requests.  Client may request (10 business days advance notice required) additional clean-up service at $25.00 per hour. The estimated cost for such clean-up will be payable in advance. Excess cleaning beyond the estimated time will be charged on the final invoice. Such charges are subject to “last-minute” change request charges.  An additional sum up to but not exceeding $200.00 may be charged to the client’s credit card for excessive cleaning requirements, damages and/or additional fees, details of which will be reported, in writing, to the client at the time the charge is made. If cleaning/damage charges exceed $200.00, the excess will be invoiced to the client and client will have to sign a separate credit card agreement. Late Change Requests (Includes Technology & Set up Requests):  Change requests must be submitted in writing by the client (or designee) prior to the event using the required form. Change requests from any other party will not be acknowledged.  Change requests submitted after the 10 business days advance notice deadline will incur a service fee (minimum $25) plus a 25% late request surcharge. Change requests submitted with less than 5 business days notice cannot be guaranteed and, if accommodated, will incur a service fee (minimum $50) plus a 50% late request surcharge. All anticipated fees for change requests must be paid at the time of request, and these payments are non- refundable (unless not accommodated).  Last-minute change requests (less than 24 hours’ notice) must be made to on-site personnel assigned to staff the event. If accommodated, such requests will incur regular service fees (minimum $100) plus a 100% late request surcharge fee. Such fees will be included in the final invoice. Damage:  Damages to College property will be the responsibility of the group sponsoring the program or event. Client must pay all estimated repair costs for any damages plus a minimum 50% surcharge penalty.

TOTAL EXPENSES. Total (Anticipated) Fees (Pages 1 and 2): $ Deposit (50%) due at time of booking: $ Balance due 10 business days prior to event: $ Date due: Client Signature Date ESCC Xxxx of Workforce Development Date ESCC Non-Profits, State Agencies and College Partners Reservation and Agreement Form Page 2 of 2 revised 02/09/2018 EXHIBIT B ADDITIONAL FEE INFORMATION Payment of Fees:  • All reservation and service fees are payable only to the College. No direct payments to College staff for services provided by the College are allowed.  • A non-refundable deposit of 50% of total estimated costs is required in order to guarantee any reservation.  • The remainder of estimated reservation fees are due at least 10 business days before the start of the reservation. All anticipated charges must be paid prior to the event.  • Additional fees for unanticipated charges (excessive cleaning; damages; last-minute set-up requests; etc.) will be invoiced after the event and must be paid within 30 days of invoice date.  • Security deposit (if applicable) will be refunded to client within 60 days of event or receipt of full payment on final invoice, whichever is later.  • Monthly bookings discount: a 50% discount for regular monthly (or weekly) bookings for an entire semester is available (applies to usage fees only – does not apply to additional charges).  • Additional hours may be allowed at pro-rated costs based on standard rates listed on ESCC Facility Usage Reservation and Agreement Form’s Schedule of Daily Charges.  • Depending on the complexity of requested set-up, additional fees may be required.  • An administrative fee will be charged to cover personnel time for any necessary security, maintenance, set-up, break-down, cleaning, and/or equipment usage.  • No events may be scheduled to begin after 9:00 pm, and all events must be concluded (all activities cease and all guests exited from the ESCC campus) by midnight. Client will be charged $100 per hour or part of an hour if client and all guests do not vacate premises by midnight. Cleaning:  • Client (or designee) is responsible for minimum clean-up of the facility as follows: removal of all decorations, and cleaning up any visible food, spilled drinks, trash, etc. If this is not done, a clean-up fee will be charged to the client for any cleaning required beyond sweeping on the final invoice with such fees being treated as a “last- minute” change request (and billed accordingly). Careless or irresponsible behavior resulting in excessive clean- up services, or non-payment of charges invoiced, will result in denial of future facilities requests.  • Client may request (10 business days advance notice required) additional clean-up service at $25.00 per hour. The estimated cost for such clean-up will be payable in advance. Excess cleaning beyond the estimated time will be charged on the final invoice. Such charges are subject to “last-minute” change request charges.  • An additional sum up to but not exceeding $200.00 may be charged to the client’s credit card for excessive cleaning requirements, damages and/or additional fees, details of which will be reported, in writing, to the client at the time the charge is made. If cleaning/damage charges exceed $200.00, the excess will be invoiced to the client and client will have to sign a separate credit card agreement. Late Change Requests (Includes Technology & Set up Requests):  • Change requests must be submitted in writing by the client (or designee) prior to the event using the required form. Change requests from any other party will not be acknowledged.  • Change requests submitted after the 10 business days advance notice deadline will incur a service fee (minimum $25) plus a 25% late request surcharge. Change requests submitted with less than 5 business days notice cannot be guaranteed and, if accommodated, will incur a service fee (minimum $50) plus a 50% late request surcharge. All anticipated fees for change requests must be paid at the time of request, and these payments are non- refundable (unless not accommodated).  • Last-minute change requests (less than 24 hours’ notice) must be made to on-site personnel assigned to staff the event. If accommodated, such requests will incur regular service fees (minimum $100) plus a 100% late request surcharge fee. Such fees will be included in the final invoice. Damage:  • Damages to College property will be the responsibility of the group sponsoring the program or event. Client must pay all estimated repair costs for any damages plus a minimum 50% surcharge penalty.