Subrecipient Responsibilities. A. Complete and submit the below items to DEO within thirty (30) calendar days of execution of the agreement: 1) Organizational Chart with contact information; 2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline; 3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project. 4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines. B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented. 1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326. 2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules. 3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies. 4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available. D. Upload required documents into a system of record provided by DEO. E. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives, upon request. F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws. G. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. H. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G. I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 2 contracts
Sources: Subrecipient Agreement, Subrecipient Agreement
Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM Agreement 21-HM-4339-67-00-H0593, in particular Attachment J Appendix II Part 200 (D) mandatory ▇▇▇▇▇-▇▇▇▇▇ for construction activities.
B. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. E. Upload required documents into a system of record provided by DEO▇▇▇.
E. F. Complete and submit an updated Project Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
G. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. H. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program Guidelines, Rebuild Florida Hazard Mitigation Grant Match Program, Hurricane ▇▇▇▇▇▇▇ Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. I. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. If the procurement in question has already been procured under the HMGP Agreement, the procurement documents must be submitted to the ▇▇▇ ▇▇▇▇▇ Manager for review. If the procurement does not comply with all the HUD specific procurement requirements, costs associated with the procurement may be disallowed if Subrecipient is unable to cure any procurement defects after-the-fact.
H. Provide J. Complete procurement of all applicants for internal contract management, compliance, direct program and product production, including copies of all contracts that will be executed by the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment G.
I. Close out report D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, ▇▇▇’▇ ▇▇▇▇▇ Manager will be due no later than sixty (60) calendar days after this Agreement ends or contact Subrecipient regarding changes. Subrecipient is otherwise terminated.
J. Subrecipient shall provide pictures required to document progress and completion of tasks and final project.submit the updated contract within thirty
Appears in 2 contracts
Sources: Subrecipient Agreement, Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO within thirty (30) calendar days of execution of the agreement:
1) Organizational Chart with contact information;
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines. Should any changes to the organizational chart, Attachment B or Attachment C be deemed necessary, an updated plan must be submitted to DEO with your monthly report for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
B. A. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. B. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available.
D. C. Upload required documents into a system of record provided by DEO.
E. D. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives, upon request.
F. E. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. F. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. G. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. H. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. I. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM Agreement 21-HM-4339-67-00-H0593, in particular Attachment J Appendix II Part 200 (D) mandatory ▇▇▇▇▇-▇▇▇▇▇ for construction activities.
B. Complete and submit the below items to DEO Commerce within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreementCommerce Grant Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to Commerce for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. C. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO Commerce policies.
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. E. Upload required documents into a system of record provided by DEOCommerce.
E. F. Complete and submit an updated Project Budget (Attachment B) for review and approval by Commerce no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to Commerce for review and approval by the Commerce Grant Manager.
G. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO Commerce or its representatives, representatives upon request.
F. H. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program Guidelines, Rebuild Florida Hazard Mitigation Grant Match Program, Hurricane ▇▇▇▇▇▇▇ Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. I. Provide copies of all proposed procurement documents to DEO Commerce ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. If the procurement in question has already been procured under the HMGP Agreement, the procurement documents must be submitted to the Commerce Grant Manager for review. If the procurement does not comply with all the HUD specific procurement requirements, costs associated with the procurement may be disallowed if Subrecipient is unable to cure any procurement defects after-the-fact.
H. J. Complete procurement of all applicants for internal contract management, compliance, direct program, and product production, including copies of all contracts that will be executed by the Subrecipient. Contracts must be provided to Commerce prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, Commerce’s Grant Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. If the contract in question has already been executed pursuant to the HGMP Agreement, the contract documents must be submitted to Commerce for review. If the contract does not include all the HUD specific contract requirements, costs associated with the contract may be disallowed if Subrecipient is unable to cure any contract defects through amendment of the contract.
K. Ensure all projects seeking assistance under the current CDBG-DR funds, and any future funds allocated for Disaster Recovery, provided by Commerce, receive the required Environmental Clearance from Commerce prior to Subrecipient being able to commit CDBG-DR funds.
L. Provide the following documentation to Commerce within ten (10) calendars after the end of each month:
1. A revised detail report measuring the actual cost versus the project cost.
2. An updated Attachment C which documents any changes to the project progress along with justification for the revision.
3. If there are staffing changes, there must be a submittal stating the names and job descriptions
4. Any change with the HMGP contract or budget.
M. Develop and submit to Commerce a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Disaster Recovery Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month.
N. Provide the following information on a quarterly basis within ten (10) calendar days after of the end of each quarter: Monthly and Quarterly Reports :
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
O. Subrecipient shall adhere to the deadlines for the project as detailed agreed upon in the Attachment G.
I. Close out report will be due no later than sixty C – Activity Work Plan. If Subrecipient is unable to meet a deadline within thirty (6030) calendar days after this Agreement ends or is otherwise terminated.
J. of the due date, Subrecipient shall provide pictures to document progress and completion request an extension of tasks and final project.such deadline from Commerce in writing at least thirty
Appears in 1 contract
Sources: Disaster Recovery Hazard Mitigation Grant Program Match Subrecipient Agreement
Subrecipient Responsibilities. The City of Panama City will conduct the program design and implementation services necessary to mobilize and launch its production implementation systems to support the programs and projects to help people, properties and communities recover from storm-related damage due to Hurricane ▇▇▇▇▇▇▇ as follows:
A. Complete and submit the below items to DEO within thirty forty-five (3045) calendar days of execution agreement execution, a staffing plan for the City of the agreementPanama City CDBG-DR Program that includes:
1) Organizational Chart with contact informationchart;
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;; and
3) Attachment BScope of work and procurement plan for all contracted staff, Project Budget – Develop vendors, and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelinescontractors.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ DEO Agreement Manager for review and approval within thirty forty-five (3045) calendar days of Agreement agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.:
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-CDBG- DR and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policiesPolicies.
4) Policies and procedures that, at a minimum, include information about the Hometown Revitalization Program application process, application requirements, underwriting criteria, compliance requirements, and reporting methodology.
5) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policymonitoring, and which items will be monitored, and procedures procedure for referring instances of fraud, waste and abuse to HUD OIG Office of Inspector General (OIG) Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email email: ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
56) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Establish and administer a system of record and production and grants management reporting systems within forty-five (45) days of agreement execution.
D. Complete and submit a Project Budget (Attachment B) for approval by DEO no later than thirty (30) days after the execution of the subrecipient agreement.
E. Complete and submit an Activity Work Plan (Attachment C) for approval by DEO no later than thirty (30) days after the execution of the subrecipient agreement.
F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives upon request.
G. Comply with all terms and conditions of the subrecipient agreement, Hometown Revitalization Program Guidelines and Design, Action Plan, Action Plan Amendments, and Federal, State and local laws.
H. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Maintain organized subrecipient agreement files I. Update all applicable Hometown Revitalization Program policies and make them accessible to procedures as needed and upon DEO or its representatives, upon request.
F. Comply with J. Complete procurement of all terms vendors for internal grants management and conditions compliance and direct program and project production, including:
1) Selection of the subrecipient agreementvendors, Infrastructure Program Guidelinessubrecipients, Action Plansand/or staff that will be responsible for managing applicant intake and related operations, Action Plan amendmentscompliance, finance and administration;
2) Selection of vendors, subrecipients, and/or staff that will be responsible for managing demolition and/or construction;
3) Selection of vendors, subrecipients, and/or staff that will be responsible for managing Land and Structure Buyout; and,
4) Selection of vendors, subrecipients, and/or staff that will be responsible for Appraisal, Environmental Review, title services, and Federallegal services.
K. Meet or exceed federal underwriting standards. Subrecipients must establish underwriting criteria that, Stateat a minimum, complies with CDBG underwriting criteria found at 24 CFR 570.209. Project costs must be demonstrated to be reasonable. All other sources of financing must be committed or otherwise unavailable to the applicant. Project costs must be need-based, and local lawsdocumentation must be sufficient to prove that CDBG funds will not supplant non-federal financial funding or support.
G. Provide copies of L. Include the following statement on all proposed procurement documents program materials and applications “Warning: Any person who knowingly makes a false claim or statement to DEO ten (10) business days prior HUD may be subject to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed civil or criminal penalties under 18 U.S.C. 287, 1001 and approved by 31 U.S.C. 3729.”
M. Ensure all projects seeking assistance under the ▇▇▇ current CDBG-DR funds for Hurricane ▇▇▇▇▇ Manager. Should ▇▇▇, and any future funds allocated for Hurricane ▇▇▇▇▇▇▇, provided by DEO, receive the procurement documents require revisions based on state or federal requirements, required Environmental Clearance from DEO prior to the Subrecipient will be required being able to postpone procurement commit CDBG-DR funds.
N. Evaluate each grant applicant for the potential for duplication of benefits and decline any grant amount that would constitute such a duplication.
O. Develop and submit a monthly revised documents detailed timeline for review implementation consistent with the milestones outlined in the Hometown Revitalization Program guidelines and approvalreport actual progress against the projected progress.
H. Provide P. Develop and submit both a monthly and quarterly report to DEO by the 10th day of the following month or quarter, that outlines the progress made to date, the projected activities to be completed in the upcoming month or quarter, and any risks or issues identified for the delivery of the project. The reports must include metrics that demonstrate the implementation costs to date with projected spending, and any other information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or DEO determines is otherwise terminatednecessary.
J. Subrecipient shall provide pictures Q. Obtain approval from DEO and FEMA before conveying ownership.
R. Provide scope of land use in accordance with DEO’s direction, prior to document progress closing. S. Enforce the proper land use according to 83 Fed. Reg. 5863 in perpetuity for a use that is compatible with open space, recreational, or floodplain and completion of tasks wetlands management practices. T. Enforce and final projectmonitor all deed restrictions.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) days. The staffing plan must include the following:
1) Organizational Chart with contact information;Chart; and
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, vendors and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇1-▇▇▇800-▇▇▇-▇▇▇▇ 347- 3735 or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, State and local laws.
G. H. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D Section (17) of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. I. Provide the following documentation to DEO within ten (10) calendar days after the end of each month:
1) A revised detail report measuring the actual cost versus the projected cost;
2) An updated Attachment C which documents any changes to the projected progress along with justification for the revision.
▇. ▇▇▇▇▇▇▇ and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month.
K. Provide the following information on a quarterly basis within ten (10) calendar days after of the end of each quarter: Monthly and Quarterly Reports :
1) Submit updated organization chart on a quarterly basis with quarterly report;
2) If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadline;
3) A progress report documenting the following information:
a) Accomplishments within the past quarter;
b) Issues or risks that have been faced with resolutions; and
c) Projected activities to be completed within the following quarter.
L. Subrecipient shall adhere to the deadlines for the project as detailed agreed upon in the Attachment G.C-Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with Section (4) Modification of Agreement.
I. M. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. The Subrecipient will conduct the program design and implementation services necessary to mobilize and launch its production implementation systems to support the programs and projects to help people, properties, and communities recover from storm related damage due to Hurricane ▇▇▇▇▇▇▇ as follows:
A. Complete and submit the below items to DEO within thirty forty-five (3045) calendar days of execution of agreement execution, a staffing plan for the agreementSubrecipient’s CDBG-DR Program that includes:
1) . Organizational Chart with contact information;chart; and,
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;; and
3) Attachment B. Scope of work and procurement plan for all contracted staff, Project Budget – Develop vendors, and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelinescontractors.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ DEO Agreement Manager for review and approval within thirty forty-five (3045) calendar days of Agreement agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.:
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-CDBG- DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policiesPolicies.
4) . Policies and procedures that at a minimum, include information about the Hometown Revitalization Program application process, application requirements, underwriting criteria, compliance requirements, and reporting methodology.
5. Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policymonitoring, and which items will be monitored, and procedures procedure for referring instances of fraud, waste and abuse to HUD OIG Office of Inspector General (OIG) Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email email: ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) 6. Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Establish and administer a system of record and production and grants management reporting systems within forty-five (45) days of agreement execution.
D. Complete and submit a Project Detail Budget (Attachment B) for approval by DEO no later than thirty (30) days after the execution of the subrecipient agreement.
E. Complete and submit an Activity Work Plan (Attachment C) for approval by DEO no later than thirty (30) days after the execution of the subrecipient agreement.
F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives upon request.
G. Comply with all terms and conditions of the subrecipient agreement, Hometown Revitalization Program Guidelines and Design, Action Plan, Action Plan Amendments, and Federal, State and local laws.
H. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Maintain organized subrecipient agreement files I. Update all applicable Hometown Revitalization Program policies and make them accessible to procedures as needed and upon DEO or its representatives, upon request.
F. Comply with J. Complete procurement of all terms vendors for internal grants management and conditions compliance and direct program and project production, including:
1. Selection of the subrecipient agreementvendors, Infrastructure Program Guidelinessubrecipients, Action Plansand/or staff that will be responsible for managing applicant intake and related operations, Action Plan amendmentscompliance, finance and administration;
2. Selection of vendors, subrecipients, and/or staff that will be responsible for managing demolition and/or construction;
3. Selection of vendors, subrecipients, and/or staff that will be responsible for managing Land and Structure Buyout; and,
4. Selection of vendors, subrecipients, and/or staff that will be responsible for Appraisal, Environmental Review, title services, and Federallegal services.
K. Meet or exceed federal underwriting standards. Subrecipients must establish underwriting criteria that, Stateat a minimum, complies with CDBG underwriting criteria found at 24 CFR 570.209. Project costs must be demonstrated to be reasonable. All other sources of financing must be committed or otherwise unavailable to the applicant. Project costs must be need-based, and local lawsdocumentation must be sufficient to prove that CDBG funds will not supplant non-federal financial funding or support.
G. Provide copies of L. Include the following statement on all proposed procurement documents program materials and applications “Warning: Any person who knowingly makes a false claim or statement to DEO ten (10) business days prior HUD may be subject to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed civil or criminal penalties under 18 U.S.C. 287, 1001 and approved by 31 U.S.C. 3729.”
M. Ensure all projects seeking assistance under the ▇▇▇ current CDBG-DR funds for Hurricane ▇▇▇▇▇ Manager. Should ▇▇▇, and any future funds allocated for Hurricane ▇▇▇▇▇▇▇, provided by DEO, receive the procurement documents require revisions based on state or federal requirements, required Environmental Clearance from DEO prior to the Subrecipient will be required being able to postpone procurement commit CDBG-DR funds.
N. Evaluate each grant applicant for the potential for duplication of benefits and decline any grant amount that would constitute such a duplication.
O. Develop and submit a monthly revised documents detailed timeline for review implementation consistent with the milestones outlined in the Hometown Revitalization Program guidelines and approvalreport actual progress against the projected progress.
H. Provide P. Develop and submit both a monthly and quarterly report to DEO by the 10th day of the following month or quarter, that outlines the progress made to date, the projected activities to be completed in the upcoming month or quarter, and any risks or issues identified for the delivery of the project. The reports must include metrics that demonstrate the implementation costs to date with projected spending, and any other information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or DEO determines is otherwise terminatednecessary.
J. Subrecipient shall provide pictures Q. Obtain approval from DEO and FEMA before conveying ownership.
R. Provide scope of land use in accordance with DEO’s direction, prior to document progress closing. S. Enforce the proper land use according to 83 Fed. Reg. 5863 in perpetuity for a use that is compatible with open space, recreational, or floodplain and completion of tasks wetlands management practices. T. Enforce and final projectmonitor all deed restrictions.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO Commerce within thirty (30) calendar days of execution of the agreement:
1) . Organizational Chart chart with contact information;.
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;.
3) . Attachment B, Project Budget – Develop and submit to DEO Commerce a detailed budget for implementation of the project.
4) . Attachment C, Activity Work Plan - – Develop and submit to DEO Commerce a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Disaster Recovery Program Guidelines. Should any changes to the organizational chart, Attachment B or Attachment C be deemed necessary, an updated plan must be submitted to Commerce with your monthly report for review and approval by the Commerce Grant Manager.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented.
1) a. Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) b. Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.. Commerce Agreement Number: M0153
3) c. Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO Commerce policies.
4) d. Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG IOG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEOCommerce.
E. Maintain organized subrecipient agreement files and make them accessible to DEO Commerce or its representatives, upon request.
F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Disaster Recovery Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. Provide copies of all proposed procurement documents to DEO Commerce ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: CDBG Dr Hazard Mitigation Grant Match Program Subrecipient Agreement
Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM-22-HM-4399-03-00-H0724, in particular Attachment J Appendix II Part 200 (D) mandatory ▇▇▇▇▇-▇▇▇▇▇ for construction activities.
B. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. E. Upload required documents into a system of record provided by DEO▇▇▇.
E. F. Complete and submit an updated Project Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
G. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. H. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program GuidelinesRebuild Florida Hazard Mitigation Grant Match Program, Hurricane ▇▇▇▇▇▇▇ Action PlansPlan, Action Plan amendments, and Federal, State, and local laws.
G. I. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. If the procurement in question has already been procured under the HMGP Agreement, the procurement documents must be submitted to the ▇▇▇ ▇▇▇▇▇ Manager for review. If the procurement does not comply with all the HUD specific procurement requirements, costs associated with the procurement may be disallowed if Subrecipient is unable to cure any procurement defects after-the-fact.
H. Provide J. Complete procurement of all applicants for internal grants management, compliance, direct program and product production, including copies of all contracts that will be executed by the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment G.
I. Close out report D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, ▇▇▇’▇ ▇▇▇▇▇ Manager will be due no later than sixty (60) calendar days after this Agreement ends or contact Subrecipient regarding changes. Subrecipient is otherwise terminated.
J. Subrecipient shall provide pictures required to document progress and completion of tasks and final project.submit the updated contract within thirty
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM-22-HM-4339-03-00-H0727, in particular Attachment J Appendix II Part 200 (D) mandatory ▇▇▇▇▇-▇▇▇▇▇ for construction activities.
B. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. E. Upload required documents into a system of record provided by DEO▇▇▇.
E. F. Complete and submit an updated Project Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
G. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. H. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program GuidelinesRebuild Florida Hazard Mitigation Grant Match Program, Hurricane ▇▇▇▇▇▇▇ Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. I. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. If the procurement in question has already been procured under the HMGP Agreement, the procurement documents must be submitted to the ▇▇▇ ▇▇▇▇▇ Manager for review. If the procurement does not comply with all the HUD specific procurement requirements, costs associated with the procurement may be disallowed if Subrecipient is unable to cure any procurement defects after-the-fact.
H. J. Complete procurement of all applicants for internal grants management, compliance, direct program and product production, including copies of all contracts that will be executed by the Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, ▇▇▇’s Contract Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. If the contract in question has already been executed pursuant to the HGMP Agreement, the contract documents must be submitted to DEO for review. If the contract does not include all the HUD specific contract requirements, costs associated with the contract may be disallowed if Subrecipient is unable to cure any contract defects through amendment of the contract.
K. Ensure all projects seeking assistance under the current CDBG-DR funds, and any future funds allocated for Disaster Recovery, provided by DEO, receive the required Environmental Clearance from DEO prior to Subrecipient being able to commit CDBG-DR funds.
L. Provide the following documentation to DEO within ten (10) calendars after the end of each month:
1. A revised detail report measuring the actual cost versus the project cost.
2. An updated Attachment C which documents any changes to the project progress along with justification for the revision.
3. Any change with the FEMA contract or budget.
M. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Disaster Recovery Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month.
N. Provide the following information on a quarterly basis within ten (10) calendar days after of the end of each quarter: Monthly and Quarterly Reports :
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. Details on staffing changes, in accordance with 3.B.
3. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
O. Subrecipient shall adhere to the deadlines for the project as detailed agreed upon in the Attachment G.C – Activity Work Plan. If Subrecipient is unable to meet a deadline within thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing at least thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with Section (5) Modification of Agreement.
I. P. Close out report will be due no later than sixty one hundred twenty (60120) calendar days after this Agreement ends or is otherwise terminated.
J. Q. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM-22-HM-4399-03-00-H0694, in particular Attachment J Appendix II Part 200 (D) mandatory ▇▇▇▇▇-▇▇▇▇▇ for construction activities.
B. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.. DocuSign Envelope ID: 3BDB7559-A923-4A5E-ABA9-1686511C8459
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. E. Upload required documents into a system of record provided by DEO▇▇▇.
E. F. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
G. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. H. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program GuidelinesRebuild Florida Hazard Mitigation Grant Match Program, Hurricane ▇▇▇▇▇▇▇ Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. I. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. If the procurement in question has already been procured under the HMGP Agreement, the procurement documents must be submitted to the ▇▇▇ ▇▇▇▇▇ Manager for review. If the procurement does not comply with all the HUD specific procurement requirements, costs associated with the procurement may be disallowed if Subrecipient is unable to cure any procurement defects after-the-fact.
H. J. Complete procurement of all applicants for internal grants management, compliance, direct program and product production, including copies of all contracts that will be executed by the Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, ▇▇▇’s Contract Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. If the contract in question has already been executed pursuant to the HGMP Agreement, the contract documents must be submitted to DEO for review. If the contract does not include all the HUD specific contract requirements, costs associated with the contract may be disallowed if Subrecipient is unable to cure any contract defects through amendment of the contract.
K. Ensure all projects seeking assistance under the current CDBG-DR funds, and any future funds allocated for Disaster Recovery, provided by DEO, receive the required Environmental Clearance from DEO prior to Subrecipient being able to commit CDBG-DR funds.
L. Provide the following documentation to DEO within ten (10) calendars after the end of each month:
1. A revised detail report measuring the actual cost versus the project cost.
2. An updated Attachment C which documents any changes to the project progress along with justification for the revision.
3. Any change with the FEMA contract or budget.
M. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Disaster Recovery Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. DocuSign Envelope ID: 3BDB7559-A923-4A5E-ABA9-1686511C8459
N. Provide the following information on a quarterly basis within ten (10) calendar days after of the end of each quarter: Monthly and Quarterly Reports :
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. If staffing changes, there must be s submittal stating the names, job descriptions, on the monthly report deadline.
3. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
O. Subrecipient shall adhere to the deadlines for the project as detailed agreed upon in the Attachment G.C – Activity Work Plan. If Subrecipient is unable to meet a deadline within thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing at least thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with Section (5) Modification of Agreement.
I. P. Close out report will be due no later than sixty one hundred twenty (60120) calendar days after this Agreement ends or is otherwise terminated.
J. Q. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM-22-HM-4339-03-00-H0727, in particular Attachment J Appendix II Part 200 (D) mandatory ▇▇▇▇▇-▇▇▇▇▇ for construction activities.
B. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. C. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. E. Upload required documents into a system of record provided by DEO.
E. F. Complete and submit an updated Project Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
G. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. H. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program GuidelinesRebuild Florida Hazard Mitigation Grant Match Program, Hurricane ▇▇▇▇▇▇▇ Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. I. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. If the procurement in question has already been procured under the HMGP Agreement, the procurement documents must be submitted to the ▇▇▇ ▇▇▇▇▇ Manager for review. If the procurement does not comply with all the HUD specific procurement requirements, costs associated with the procurement may be disallowed if Subrecipient is unable to cure any procurement defects after-the-fact.
H. J. Complete procurement of all applicants for internal grants management, compliance, direct program and product production, including copies of all contracts that will be executed by the Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, DEO’s Contract Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. If the contract in question has already been executed pursuant to the HGMP Agreement, the contract documents must be submitted to DEO for review. If the contract does not include all the HUD specific contract requirements, costs associated with the contract may be disallowed if Subrecipient is unable to cure any contract defects through amendment of the contract.
K. Ensure all projects seeking assistance under the current CDBG-DR funds, and any future funds allocated for Disaster Recovery, provided by DEO, receive the required Environmental Clearance from DEO prior to Subrecipient being able to commit CDBG-DR funds.
L. Provide the following documentation to DEO within ten (10) calendars after the end of each month:
1. A revised detail report measuring the actual cost versus the project cost.
2. An updated Attachment C which documents any changes to the project progress along with justification for the revision.
3. Any change with the FEMA contract or budget.
M. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Disaster Recovery Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month.
N. Provide the following information on a quarterly basis within ten (10) calendar days after of the end of each quarter: Monthly and Quarterly Reports :
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. Details on staffing changes, in accordance with Section 3.B.
3. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
O. Subrecipient shall adhere to the deadlines for the project as detailed agreed upon in the Attachment G.C – Activity Work Plan. If Subrecipient is unable to meet a deadline within thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing at least thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with Section (5) Modification of Agreement.
I. P. Close out report will be due no later than sixty one hundred twenty (60120) calendar days after this Agreement ends or is otherwise terminated.
J. Q. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM Agreement 22-HM-4399-03-00-H0758, in particular Attachment J Appendix II Part 200 (D) mandatory ▇▇▇▇▇-▇▇▇▇▇ for construction activities.
B. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. E. Upload required documents into a system of record provided by DEO▇▇▇.
E. F. Complete and submit an updated Project Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
G. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. H. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program Guidelines, Rebuild Florida Hazard Mitigation Grant Match Program, Hurricane ▇▇▇▇▇▇▇ Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. I. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. If the procurement in question has already been procured under the HMGP Agreement, the procurement documents must be submitted to the ▇▇▇ ▇▇▇▇▇ Manager for review. If the procurement does not comply with all the HUD specific procurement requirements, costs associated with the procurement may be disallowed if Subrecipient is unable to cure any procurement defects after-the-fact.
H. Provide J. Complete procurement of all applicants for internal contract management, compliance, direct program and product production, including copies of all contracts that will be executed by the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment G.
I. Close out report D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, ▇▇▇’▇ ▇▇▇▇▇ Manager will be due no later than sixty (60) calendar days after this Agreement ends or contact Subrecipient regarding changes. Subrecipient is otherwise terminated.
J. Subrecipient shall provide pictures required to document progress and completion of tasks and final project.submit the updated contract within thirty
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.DocuSign Envelope ID: B7044838-B867-4E69-A51A-2927A4E1D56B
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR MIT and DEO policies.
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG- MIT grant funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
F. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. G. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. H. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. I. Complete procurement of all applicants for internal grants management and compliance and direct program and product production, including:
1. Selection of applicants, subrecipients and/or staff that will be responsible for managing applicant intake and related operations, compliance, finance, and administration.
2. Selection of applicants, subrecipients and/or staff that will be responsible for appraisal, environmental review, title services and legal services.
3. Copies of all contracts that will be executed by Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, ▇▇▇’s Contract Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more.
J. Ensure all projects seeking assistance under the current CDBG-MIT funds, and any future funds allocated for Mitigation, provided by DEO, receive the required Environmental Clearance from DEO prior to Subrecipient being able to commit CDBG-MIT funds.
K. Provide the following documentation to DEO within ten (10) calendars after the end of each month:
1. A revised detail report measuring the actual cost versus the project cost. DocuSign Envelope ID: B7044838-B867-4E69-A51A-2927A4E1D56B
2. An updated Attachment C which documents any changes to the project progress along with justification for the revision.
L. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Mitigation Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month.
M. Provide the following information on a quarterly basis within ten (10) calendar days after of the end of each quarter: Monthly and Quarterly Reports :
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. If staffing changes, there must be s submittal stating the names, job descriptions, on the monthly report deadline.
3. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
N. Subrecipient shall adhere to the deadlines for the project as detailed agreed upon in the Attachment G.C – Activity Work Plan. If Subrecipient is unable to meet a deadline within thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing at least thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with Section (5) Modification of Agreement.
I. O. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM Agreement H1057, in particular Attachment J Appendix II Part 200 (D) mandatory ▇▇▇▇▇-▇▇▇▇▇ for construction activities.
B. Complete and submit the below items to DEO Commerce within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreementCommerce Grant Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to Commerce for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. C. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO Commerce policies.
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. E. Upload required documents into a system of record provided by DEOCommerce.
E. F. Complete and submit an updated Project Budget (Attachment B) for review and approval by Commerce no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to Commerce for review and approval by the Commerce Grant Manager.
G. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO Commerce or its representatives, representatives upon request.
F. H. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program Guidelines, Rebuild Florida Hazard Mitigation Grant Match Program, Hurricane ▇▇▇▇▇▇▇ Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. I. Provide copies of all proposed procurement documents to DEO Commerce ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. If the procurement in question has already been procured under the HMGMP Agreement, the procurement documents must be submitted to the Commerce Grant Manager for review. If the procurement does not comply with all the HUD specific procurement requirements, costs associated with the procurement may be disallowed if Subrecipient is unable to cure any procurement defects after-the-fact.
H. J. Complete procurement of all applicants for internal contract management, compliance, direct program, and product production, including copies of all contracts that will be executed by the Subrecipient. Contracts must be provided to Commerce prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, Commerce’s Grant Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. If the contract in question has already been executed pursuant to the HGMP Agreement, the contract documents must be submitted to Commerce for review. If the contract does not include all the HUD specific contract requirements, costs associated with the contract may be disallowed if Subrecipient is unable to cure any contract defects through amendment of the contract.
K. Ensure all projects seeking assistance under the current CDBG-DR funds, and any future funds allocated for Disaster Recovery, provided by Commerce, receive the required Environmental Clearance from Commerce prior to Subrecipient being able to commit CDBG-DR funds.
L. Provide the following documentation to Commerce within ten (10) calendars after the end of each month:
1. A revised detail report measuring the actual cost versus the project cost.
2. An updated Attachment C which documents any changes to the project progress along with justification for the revision.
3. If there are staffing changes, there must be a submittal stating the names and job descriptions
4. Any change with the HMGMP contract or budget.
M. Develop and submit to Commerce a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Disaster Recovery Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month.
N. Provide the following information on a quarterly basis within ten (10) calendar days after of the end of each quarter: Monthly and Quarterly Reports :
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
O. Subrecipient shall adhere to the deadlines for the project as detailed agreed upon in the Attachment G.
I. Close out report will be due no later than sixty C – Activity Work Plan. If Subrecipient is unable to meet a deadline within thirty (6030) calendar days after this Agreement ends or is otherwise terminated.
J. of the due date, Subrecipient shall provide pictures to document progress and completion request an extension of tasks and final project.such deadline from Commerce in writing at least thirty
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO within thirty (30) calendar days of execution of the agreement:
1) Organizational Chart with contact information;
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.. Should any changes to the organizational chart, Attachment B or Attachment C be deemed necessary, an updated plan must be submitted to DEO with your monthly report for review and approval by the
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR MIT and DEO policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇1-▇▇▇800-▇▇▇-▇▇▇▇ 347- 3735 or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG- MIT grant funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives, upon request.
F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO Commerce within thirty (30) calendar days of execution of the agreement:
1) Organizational Chart with contact information;
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Commerce’s Grant Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ DocuSign Envelope ID: A8AC267A-8F9B-44FE-AFE9-EC08203961CC Commerce Agreement Number: MT134 Commerce’s Grant Manager will provide approval in writing prior to the policies and procedures being implemented.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBGCDGB-DR MIT and DEO Commerce policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG IOG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG- MIT grant funds when available.
D. Upload required documents into a system of record provided by DEOCommerce.
E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by Commerce no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to Commerce for review and approval by the Commerce’s Grant Manager.
F. Maintain organized subrecipient agreement files and make them accessible to DEO Commerce or its representatives, upon request.
F. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. H. Provide copies of all proposed procurement documents to DEO Commerce ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Commerce’s Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. I. Complete procurement of all applicants for internal grants management and compliance and direct program and product production, including:
1. Selection of applicants, subrecipients and/or staff that will be responsible for managing applicant intake and related operations, compliance, finance, and administration.
2. Selection of applicants, subrecipients and/or staff that will be responsible for appraisal, environmental review, title services and legal services.
3. Copies of all contracts that will be executed by Subrecipient. Contracts must be provided to Commerce prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, Commerce's Contract Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. DocuSign Envelope ID: A8AC267A-8F9B-44FE-AFE9-EC08203961CC Commerce Agreement Number: MT134
J. Ensure all projects seeking assistance under the current CDBG-MIT funds, and any future funds allocated for Mitigation, provided by Commerce, receive the required Environmental Clearance from Commerce prior to Subrecipient being able to commit CDBG-MIT funds.
K. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly :
1. A revised detail report measuring the actual cost versus the project cost.
2. An updated Attachment C which documents any changes to the project progress along with justification for the revision.
L. Develop and Quarterly Reports as submit to Commerce a monthly revised detailed timeline for implementation consistent with the milestones outlined in Attachment G.
I. Close out the Mitigation Program Guidelines and report will be due no later than sixty actual progress against the projected progress ten (6010) calendar days after the end of each month.
M. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter:
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. If staffing changes, there must be s submittal stating the names, job descriptions, on the monthly report deadline.
3. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
N. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C — Activity Work Plan. If Subrecipient is unable to meet a deadline within thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from Commerce in writing at least thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement ends or is otherwise terminated.
J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.except by a formal amendment executed in accordance with Section
Appears in 1 contract
Sources: CDBG Mit Subrecipient Agreement
Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM Agreement 22-HM-4399-03-00-H0737, in particular Attachment J Appendix II Part 200 (D) mandatory ▇▇▇▇▇-▇▇▇▇▇ for construction activities.
B. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval. The Staffing plan must include the following:
1) . Organizational Chart with contact information;Chart; and
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. E. Upload required documents into a system of record provided by DEO▇▇▇.
E. F. Complete and submit an updated Project Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
G. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. H. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program Guidelines, Rebuild Florida Hazard Mitigation Grant Match Program, Hurricane ▇▇▇▇▇▇▇ Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. I. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. If the procurement in question has already been procured under the HMGP Agreement, the procurement documents must be submitted to the ▇▇▇ ▇▇▇▇▇ Manager for review. If the procurement does not comply with all the HUD specific procurement requirements, costs associated with the procurement may be disallowed if Subrecipient is unable to cure any procurement defects after-the-fact.
H. Provide J. Complete procurement of all applicants for internal contract management, compliance, direct program and product production, including copies of all contracts that will be executed by the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment G.
I. Close out report D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, ▇▇▇’▇ ▇▇▇▇▇ Manager will be due no later than sixty (60) calendar days after this Agreement ends or contact Subrecipient regarding changes. Subrecipient is otherwise terminated.
J. Subrecipient shall provide pictures required to document progress and completion of tasks and final project.submit the updated contract within thirty
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete General program implementation and support:
i. Within thirty (30) calendar days of Agreement execution, complete and submit to the below items ▇▇▇ ▇▇▇▇▇ Manager a staffing plan that includes:
a. The organizational chart; and
b. Job descriptions for Subrecipient employees and contracted staff who will implement and/or support program activities.
ii. Within thirty (30) calendar days of Agreement execution, develop and submit to the ▇▇▇ ▇▇▇▇▇ Manager a Project Budget (Attachment B), subject to approval by DEO.
iii. Within thirty (30) calendar days of Agreement execution, develop and submit to the ▇▇▇ ▇▇▇▇▇ Manager an Activity Work Plan (Attachment C), subject to approval by DEO.
iv. Within thirty (30) calendar days of Agreement execution, submit to the ▇▇▇ ▇▇▇▇▇ Manager a list of all construction trade training programs to be offered by the Subrecipient, the time frame for training for each program, the relevant industry standards the curriculum for each program meets, and the certification(s) and/or credential(s) each participant should be prepared and qualified to obtain during or at the conclusion of each program, subject to approval by DEO.
a. Any changes to the Subrecipient’s offered construction trades training programs, time frame for training for each program, the relevant industry standards the curriculum for each program meets, or certification(s) and/or credential(s) each participant should be prepared and qualified to obtain are subject to approval by ▇▇▇ and must be submitted to the ▇▇▇ ▇▇▇▇▇ Manager at least thirty (30) calendar days before the proposed effective date of the change.
v. Within thirty (30) calendar days of Agreement execution, develop and submit to the ▇▇▇ ▇▇▇▇▇ Manager written policies and procedures for Subrecipient activities carried out under this Agreement, including, but not limited to: application intake; prioritization; duplication of benefits verification; income self-certification; eligibility screening process and determination; language access; compliance requirements; procurement; reporting methodology; complaints and grievances; appeals; monitoring; quality assurance and quality improvement; financial management; and detection and prevention of fraud, waste, and abuse. All policies and procedures must comply with the Program Guidelines and all applicable federal regulations and DEO policies, and are subject to approval by DEO. The Subrecipient may not begin processing applications until the Subrecipient’s policies and procedures have been reviewed and approved by DEO.
a. Update policies and procedures, as required, subject to approval by DEO.
vi. Within sixty (60) calendar days of Agreement execution, submit to the ▇▇▇ ▇▇▇▇▇ Manager a procurement plan and scope of work for all procurements relating to WRTP activities.
a. If a procurement relating to WRTP activities has been initiated prior to Agreement execution, submit procurement documents and executed agreements, contracts, or memorandums of understanding to the ▇▇▇ ▇▇▇▇▇ Manager within thirty (30) calendar days of execution Agreement execution. DEO will review procurement documents and executed agreements for compliance with state and federal requirements. A procurement that is determined non-compliant will be required to be reprocured.
b. Submit all proposed procurement documents to the ▇▇▇ ▇▇▇▇▇ Manager at least fourteen (14) calendar days prior to public posting. DEO will review procurement documents for compliance with state and federal requirements and must approve procurement documents prior to public posting.
vii. Within thirty (30) calendar days of the agreement:
1) Organizational Chart with contact information;
2) Job descriptions for Subrecipient’s employeesAgreement execution, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop develop and submit to the ▇▇▇ ▇▇▇▇▇ Manager a public outreach plan, subject to DEO a detailed budget for implementation of approval. The public outreach plan should include activities focused on attracting low- and moderate-income individuals and Section 3 residents to participate in the projectWRTP. The Subrecipient must conduct public outreach activities in accordance with the approved plan.
4) Attachment Ca. All outreach materials, Activity Work Plan - Develop including, but not limited to, brochures, posters, media advertisements, and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop and submit a copy of the following policies and procedures public announcements, must be submitted to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within at least thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implementedpublication or dissemination.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives, upon request.
F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO Commerce within thirty (30) calendar days of execution of the agreement:
1) . Organizational Chart chart with contact information;. Commerce Agreement Number: I0169
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;.
3) . Attachment B, Project Budget – Develop and submit to DEO Commerce a detailed budget for implementation of the project.
4) . Attachment C, Activity Work Plan - – Develop and submit to DEO Commerce a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Mitigation Program Guidelines. Should any changes to the organizational chart, Attachment B or Attachment C be deemed necessary, an updated plan must be submitted to Commerce with your monthly report for review and approval by the Commerce Grant Manager.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented.
1) a. Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) b. Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules.
3) c. Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBGCDGB-DR MIT and DEO Commerce policies.
4) d. Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG IOG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG-MIT grant funds when available.
D. Upload required documents into a system of record provided by DEOCommerce.
E. Maintain organized subrecipient agreement files and make them accessible to DEO Commerce or its representatives, upon request.
F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Mitigation Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. Provide copies of all proposed procurement documents to DEO Commerce ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: CDBG Mit Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO within thirty (30) calendar days of execution of the agreement:
1) Organizational Chart with contact information;
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives, upon request.
F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO Commerce within thirty (30) calendar days of execution of the agreement:
1) . Organizational Chart chart with contact information;. Commerce Agreement Number: MT137
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;.
3) . Attachment B, Project Budget – Develop and submit to DEO Commerce a detailed budget for implementation of the project.
4) . Attachment C, Activity Work Plan - – Develop and submit to DEO Commerce a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Mitigation Program Guidelines. Should any changes to the organizational chart, Attachment B or Attachment C be deemed necessary, an updated plan must be submitted to Commerce with your monthly report for review and approval by the Commerce Grant Manager.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented.
1) a. Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) b. Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules.
3) c. Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBGCDGB-DR MIT and DEO Commerce policies.
4) d. Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG IOG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) e. Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG-MIT grant funds when available.
D. Upload required documents into a system of record provided by DEOCommerce.
E. Maintain organized subrecipient agreement files and make them accessible to DEO Commerce or its representatives, upon request.
F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Mitigation Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. Provide copies of all proposed procurement documents to DEO Commerce ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.. Commerce Agreement Number: MT137
Appears in 1 contract
Sources: CDBG Mit Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below following items to DEO Commerce within thirty (30) calendar days of execution of the agreementAgreement:
1) Organizational Chart with contact information;
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on included with the monthly report deadline;report.
3) Attachment B, Project Budget – Develop and submit to DEO Commerce a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO Commerce a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines. Should any changes to the organizational chart, Attachment B or Attachment C be deemed necessary, an updated plan must be submitted to Commerce with your monthly report for review and approval by the Commerce Grant Manager.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO Commerce policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇1-▇▇▇800-▇▇▇-▇▇▇▇ 347- 3735 or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEOCommerce.
E. Maintain organized subrecipient agreement files and make them accessible to DEO Commerce or its representatives, representatives upon request.
F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. Provide copies of all proposed procurement documents to DEO Commerce ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. Provide the following information on a monthly and quarterly basis within ten five (105) calendar days after the end of each month/quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. Subrecipient shall provide pictures photographs of projects to document progress and completion of tasks and final projectwith quarterly reports or when requested by the Commerce.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO within thirty (30) calendar days of Agreement execution of a staffing plan which must be reviewed and approved by the agreement▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) days. The staffing plan must include the following:
1) Organizational Chart with contact information;Chart; and
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, vendors and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives, representatives upon request.
F. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, State and local laws.
G. H. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. I. Provide the following documentation to DEO within ten (10) calendar days after the end of each month:
1) A revised detail report measuring the actual cost versus the projected cost;
2) An updated Attachment C which documents any changes to the projected progress along with justification for the revision.
J. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month.
K. Provide the following information on a quarterly basis within ten (10) calendar days after of the end of each quarter: Monthly and Quarterly Reports :
1) Submit updated organization chart on a quarterly basis with quarterly report;
2) If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadline;
3) A progress report documenting the following information:
a) Accomplishments within the past quarter;
b) Issues or risks that have been faced with resolutions; and
c) Projected activities to be completed within the following quarter.
L. Subrecipient shall adhere to the deadlines for the project as detailed agreed upon in the Attachment G.C- Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with Section (4) Modification of Agreement.
I. M. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.
J. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: Subrecipient Agreement
Subrecipient Responsibilities. A. Complete and submit the below items to DEO Commerce within thirty (30) calendar days of execution of the agreement:
1) . Organizational Chart chart with contact information;.
2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;.
3) . Attachment B, Project Budget – Develop and submit to DEO Commerce a detailed budget for implementation of the project.
4) . Attachment C, Activity Work Plan - – Develop and submit to DEO Commerce a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Mitigation Program Guidelines. Should any changes to the organizational chart, Attachment B or Attachment C be deemed necessary, an updated plan must be submitted to Commerce with your monthly report for review and approval by the Commerce Grant Manager.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented.
1) a. Procurement policies and procedures that incorporate 2 CFR Part 200.317-326327.
2) b. Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules.
3) c. Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBGCDGB-DR MIT and DEO Commerce policies.
4) d. Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG IOG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG-MIT grant funds when available.
D. Upload required documents into a system of record provided by DEOCommerce.
E. Maintain organized subrecipient agreement files and make them accessible to DEO Commerce or its representatives, upon request.
F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Mitigation Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. Provide copies of all proposed procurement documents to DEO Commerce ten (10) business days prior to posting as detailed in Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval.
H. Provide the following information on a quarterly basis within ten (10) calendar days after the end of each quarter: Monthly and Quarterly Reports as detailed in Attachment G.
I. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated.. Commerce Agreement Number: I0129
J. Subrecipient shall provide pictures to document progress and completion of tasks and final project.
Appears in 1 contract
Sources: CDBG Mit Subrecipient Agreement