Common use of Subgrantee Clause in Contracts

Subgrantee. shall adhere to the procedures set forth herein and shall invoice CITY on a quarterly basis which shall include the following documentation: (a) SUBGRANTEE shall provide CITY with an executed original of any contracts or subcontracts authorizing the work to be done on the Project(s). 1. Any work or services subcontracted hereunder shall be specifically authorized by written contract, written agreement, or purchase order and such subcontract shall incorporate this Agreement by reference. Proper documentation in accordance with city, state and federal guidelines and regulations must be submitted to and approved by the Department prior to the execution of any subcontract hereunder. In addition, all subcontracts shall be subject to all applicable federal, state, county, city, and local laws, regulations and ordinances. 2. Any of the work or services that shall be subcontracted, including but not limited to consulting work or services covered by this Agreement, shall be submitted in writing prior to the first payment request according to this contract. 3. All purchasing for consumables, capital equipment, supplies, and services shall be made by purchase order or by a written contract in conformity and in full compliance with the procedures prescribed by federal laws and regulations. (b) SUBGRANTEE shall not use the funds allotted under this Agreement for any purpose other than the purpose set forth in Article III. (c) SUBGRANTEE shall provide CITY with Project budget information in conformity with the procedures prescribed by the Project Operations Manual, including OMB Circular A-133, "Cost Principles for Nonprofit Organizations," incorporated herein by reference. (d) Request by SUBGRANTEE for payment shall be accompanied by all proper documentation and shall be submitted to the Department for approval no later than 30 days after the last date covered by the request. SUBGRANTEE shall submit proper documentation with each quarter's payment reimbursement request. (e) For purposes of this section, true and correct copies of invoices, receipts, or other evidence of indebtedness, shall be considered proper documentation. Invoices shall not be honored if received by CITY later than ten days after expiration or termination of this Agreement except invoices for audit costs which may be paid of submitted not later than 12 months after expiration or termination of this Agreement. (f) In addition, SUBGRANTEE shall provide CITY with quarterly progress reports as provided in Exhibit "C", attached hereto and incorporated herein by reference, and made a part hereof.