Common use of Spot Checks Clause in Contracts

Spot Checks. 8.1. The Department may carry out its own audit spot checks on the Grantee to ensure the Grant has been spent in accordance with this Agreement. The Grantee has the ultimate responsibility for ensuring (and being able to demonstrate) that the Grant is spent in the way that was outlined in the Grantee Application or subsequent changes agreed in writing by the Department. Where a site visit is planned the Project leader will be given 30 days’ notice and will be issued with a checklist to ensure the relevant paperwork is available. The Grantee must be able to produce copies of original receipts and invoices backing up its claims and should ensure that they are retained for at least seven years after the end of the Project.

Spot Checks. 8.17.1. The Department may carry out its own audit spot checks on the Grantee to ensure the Grant has been spent in accordance with this Agreement. The Grantee has the ultimate responsibility for ensuring (and being able to demonstrate) that the Grant is spent in the way that was outlined in the Grantee Application or subsequent changes agreed in writing by the Department. Where a site visit is planned the Project leader will be given 30 days’ notice and will be issued with a checklist to ensure the relevant paperwork is available. The Grantee must be able to produce copies of original receipts and invoices backing up its claims and should ensure that they are retained for at least seven years after the end of the Project.