Small Purchases Clause Samples
The Small Purchases clause establishes simplified procedures for acquiring goods or services below a specified monetary threshold. Typically, it allows for less formal procurement processes, such as reduced documentation requirements or fewer competitive bidding steps, when the value of the purchase is relatively low. This clause streamlines minor transactions, reducing administrative burden and expediting procurement, thereby enabling organizations to efficiently handle routine or low-value purchases.
Small Purchases. Purchases under $10,000
Small Purchases. Purchases of $5,000 or less. Agency may choose a purchasing technique that best meets its needs for all purchases with a total contract value of
Small Purchases. Local Government may use the small purchase procedures that reflect applicable State laws and regulations for the procurement of engineering and design related services provided the total contract costs do not exceed the Federal simplified acquisition threshold (as defined in 48 CFR 2.101). When a lower threshold for use of small purchase procedures is established in State law, regulation, or policy, the lower threshold shall apply to the use of FAHP funds.
3.2.1. The Local Government will prepare the scope of work, project phases, and contract requirements and shall not break these down into smaller components merely to permit the use of small purchase procedures.
3.2.2. The Local Government will provide a minimum of two consultants to satisfy the adequate number of qualified sources reviewed. In instances where only two qualified consultants respond to the solicitation, the Local Government may proceed with evaluation and selection if it is determined that the solicitation did not contain conditions or requirements which arbitrarily limited competition. Alternatively, a Local Government may pursue procurement following the noncompetitive method when competition is determined to be inadequate and it is determined to not be feasible or practical to re compete under a new solicitation as specified in § 172.7(a)(3)(iii)(C).
3.2.3. The Local Government will negotiate contract costs in accordance with small purchase procedures; however, the allowability of costs shall be determined in accordance with the Federal cost principles.
3.2.4. The Local Government will verify the full amount of any contract modification or amendment will not cause the total contract amount to exceed the established simplified acquisition threshold is ineligible for Federal-aid funding. The FHWA may withdraw all Federal-aid from a contract if it is modified or amended above the applicable established simplified acquisition threshold.
Small Purchases. Purchases of $5,000 or less. University may choose a purchasing technique that best meets its needs for all purchases with a total contract value of
Small Purchases. Notwithstanding the requirements of Section 4.01(c) above, with respect to procurements of any item of Eligible Equipment with a cost of Five Thousand Dollars ($5,000) or less (“Small Purchases”), the City may, in its sole and absolute discretion, authorize Funding Recipient to obtain a bid from only one (1) Eligible Vendor, it being understood and agreed that procurement requirements shall not be artificially divided so as to constitute a Small Purchase. Accordingly, items of Eligible Equipment that constitute a unit shall be deemed to constitute one (1) item of Eligible Equipment and all procurements of similar or substantially similar items of Eligible Equipment shall be deemed to constitute one procurement. In each such case, the cost of all such items of Equipment shall be aggregated for the purpose of determining whether a procurement of Eligible Equipment constitutes a Small Purchase hereunder.
Small Purchases. (a) Any purchase not exceeding $50,000 may be made in accordance with small purchase procedures; however, purchases shall not be artificially divided as to constitute a small purchase under this section.
(b) Purchases less than $5,000 do not require a quote, bid, requisition or purchase order. Purchases under this section may be initiated and completed by Department Heads and every effort shall be made to evenly distribute these purchases to qualified suppliers. Departments are strongly encouraged to utilize the Central Services Division in the County Clerk’s office for use of county-wide purchasing contracts. These items may include, but are not limited to, office supplies, office equipment, office furniture, and janitorial supplies.
(c) Purchases between $5,000 and $50,000 except as otherwise provided for by subsections (4), (5), and (6) (a) of this Section, require written quotations from at least three vendors, if available, for all purchases. The name of the vendor and date and amount of quotation shall be recorded and maintained as a public record. The County’s designated Purchasing Agent(s) will assist departments in this process.
Small Purchases. Purchases of $5,000 or less. AGENCY may choose a purchasing technique that best meets its needs for all purchases with a "total contract value" of $5,000 or less. AGENCY is encouraged to use the State Purchasing Card for all small purchases. "Total contract value" means the entire potential monetary worth of the project from beginning to completion, including the initial contract period and any options to renew.
Small Purchases