Small Purchase Procedures Sample Clauses
The Small Purchase Procedures clause establishes simplified methods for acquiring goods or services when the total value falls below a specified monetary threshold. In practice, this clause allows organizations to use less formal procurement processes, such as obtaining price quotes from a limited number of vendors rather than conducting a full competitive bidding process. Its core function is to streamline purchasing for low-value items, reducing administrative burden and expediting procurement while maintaining basic standards of fairness and competition.
Small Purchase Procedures. The acquisition of property or services, the aggregate dollar amount of which is higher than the micro-purchase threshold but does not exceed the simplified acquisition threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources as determined appropriate by the non-Federal entity.
Small Purchase Procedures. Hold Harmless Clause Section 9.8 Storage and Inventory Control
Small Purchase Procedures. A. All expenditures of less than $20,000 shall be considered a “small purchase”, which under ordinary circumstances should not be subject to competitive bidding so long as said expenditure is provided for in the budget unless the Fiscal Court shall direct otherwise.
B. The County Judge determines the need for any item requested and whether or not the contract is for less than $20,000 and the expenditure is provided for in the budget.
C. For all “small purchases”, as defined herein, any purchase exceeding the amount of $1,000.00, the County Judge or his designee, shall obtain three quotes from prospective suppliers or vendors, prior to the purchase and then select a purchase most advantageous to the County, in the judgment and discretion of the County Judge.
Small Purchase Procedures. A. All expenditures of less than $30,000 shall be considered a “small purchase” and are not subject to competitive bidding.
B. The County Judge determines the need for any item requested, and whether or not the contract is for less than $30,000 and the expenditure is provided for in the budget.
C. For all “small purchases” exceeding $500, the County Judge shall require (as his/her discretion) three quotes from prospective suppliers or vendors, prior to the purchase and then select a purchase most advantageous to the County, in the judgment and discretion of the County Judge.
D. Venders must be registered with the Fiscal Court before purchases are made.
E. Projects, which have a accumulative amount higher than $1,000 dollars require the submission of a project information form “PIF”. The PIF must be approved by the County Judge Executive prior to the start of the project. Forms are available in the County Judge Executive’s Office.
F. Department Heads/Fire Chiefs and Elected Officials are responsible for assuring the appropriation does not exceed the budgeted account. If the expenditure exceeds the amount appropriated in the budgeted account, the Department Head must submit a written request for a budget transfer to the County Judge/Executive. Upon approval by the ▇▇▇▇▇▇ County Fiscal Court, the County Judge/Executive will submit it to the County Treasurer prior to authorizing the purchase order.
Small Purchase Procedures. Sound, appropriate, relatively simple, and informal procurement methods. Used when a non-profit sponsor’s expected contract award does not exceed $150,000 or the conditions are not appropriate for an IFB or a RFP. If the sponsor has local procurement laws, they should be used in this case.
Small Purchase Procedures. Are those informal procurement methods where you must secure at least two informal bids, oral or written. Written is preferred. • You must document the following information: Company name and address, name of person contacted, telephone number and minority status. • A “no bid” is not considered a bid. You must continue the process until three fixed dollar bids are received. • Use the Small/Informal Bid Form for documentation. • Not allowed for soliciting construction services