Retention of Complaints Sample Clauses

Retention of Complaints. A. Case files classed as “Sustained” will be retained in the Internal Affairs Unit, U.S. Park Police, and in the work file folder, Personnel Section, U.S. Park Police. Sustained complaint files leading to recommendation for disciplinary or adverse action under the provisions of 5 CFR 752 or P.L. 87797 will also be maintained by the Division of Personnel, National Capital Region, and will be used only for deciding the appropriate disciplinary action and in processing any subsequent appeals. Documentation will be maintained in each file to reflect whether any person outside the Internal Affairs Unit, U.S. Park Police, Personnel Section, U.S. Park Police or the National Capital Region Division of Personnel reviewed the files. Such documentation will be available to the Officer and/or his/her representative upon request. B. Case files classed as “Unfounded,” “Exonerated,” “Not Sustained,” and “Other” will be retained for a 5year period only by and in the Internal Affairs Unit, U.S. Park Police. This file shall not be used for purposes of evaluating Officers for promotion or reassignment. Said file should be open for inspection by the Officers) named in the complaint or his/her authorized representative. Documentation will be maintained in the file to reflect whether any person outside the Internal Affairs Unit reviewed said file. Such documentation will be available to the Officer and/or his/her representative upon request.