Common use of Retention and disposal Clause in Contracts

Retention and disposal. Retention Period For Data DOB of the pupil + 25 years Disposal Method For Data Secure disposal - Electronic Database Management Appendix 1: Table of collections Data Required Data detail Statutory Regularity Core Learner Data Source School Information – School Number and Name Pupil Data – UPN, Forename & Surname, DOB o Gender, UPN Pupil Data - Basic Pupil Details - Preferred Names, NCY, Ethnicity & Ethnicity Source, FSM Eligible, Entry Date (Original Start Date), Medical, First Language Pupil Data - Looked After Child - In Care Indicators, Care Authority (Identifies which LA has pupil registered in care) Pupil Data - Address - Current Address Information School Information - School Name, Entry date (Most current), Last School Indictors (This indicates if pupil has left and returned), Enrol Status SEN - SEN Start Date, SEN Provision status, SEN Needs, SEN Type FSM - FSM Start Date, FSM End Date Support Information - Service Child Indicator, Mode of Travel Attendance Exclusion Data - Category and Reason of exclusion, Start and End date, Emergency contact details Leavers Information- Leaving Date, Leaving Reason Yes Weekly Attendance Sessional attendance data Learner level data for off-site provision Elective home education referrals Children missing education referrals Children missing out (< 25 hours/ week) Exclusions – fixed and permanent Yes Yes Yes Yes Yes Yes Weekly Termly Event-driven Event-driven Termly Event-driven Xxxxxxx looked after   The relevant LA as corporate parent require all information relating to the educational progress and outcomes of CLA. Attendance for CLA is collected from those out of authority CLA children. Yes Yes Termly Weekly Data Required Data detail Statutory Regularity Admissions The details and outcome of every application, made directly to the school, including appeals outcomes, for Reception to Year 6 The on roll date of new starters Yes Yes Weekly Weekly SEN Pupils at school Support Pupils with an EHCP Annual Review information Yes Yes Yes Annually Annually Within statutory timescales Transport Pupil name Pupil age Home address Distance from home to school and route Additional/Special needs/Education Health & Care Plans/Statements of Special Educational Needs Income status of family Entitlement under the Council’s transport policies Mode of transport Routes Ticketing arrangements/authority to travel Control measures put in place to ensure a suitable travel arrangement Transport timings Yes Weekly Statutory Statutory data returns including: • school census, • end of key stage tests, assessments and examinations • school workforce census Yes Yes Yes Termly Annually Annually Locally required • Provisional Foundation Stage. Year 1 Phonics, KS2 & KS2 examination results at an institution level • Nominated data contact No No Annually Annually St. Bart’s Multi-Academy Trust c/o Belgrave St. Xxxxxxxxxxx’x Academy,

Retention and disposal. Retention Period For Data DOB of the pupil + 25 years Disposal Method For Data Secure disposal - Electronic Database Management Appendix 1: Table of collections Data Required Data detail Statutory Regularity Core Learner Data Source School Information – School Number and Name Pupil Data – UPN, Forename & Surname, DOB o Gender, UPN Pupil Data - Basic Pupil Details - Preferred Names, NCY, Ethnicity & Ethnicity Source, FSM Eligible, Entry Date (Original Start Date), Medical, First Language Pupil Data - Looked After Child - In Care Indicators, Care Authority (Identifies which LA has pupil registered in care) Pupil Data - Address - Current Address Information School Information - School Name, Entry date (Most current), Last School Indictors (This indicates if pupil has left and returned), Enrol Status SEN - SEN Start Date, SEN Provision status, SEN Needs, SEN Type FSM - FSM Start Date, FSM End Date Support Information - Service Child Indicator, Mode of Travel Attendance Exclusion Data - Category and Reason of exclusion, Start and End date, Emergency contact details Leavers Information- Leaving Date, Leaving Reason Yes Weekly Attendance Sessional attendance data Learner level data for off-site provision Elective home education referrals Children missing education referrals Children missing out (< 25 hours/ week) Exclusions – fixed and permanent Yes Yes Yes Yes Yes Yes Weekly Termly Event-driven Event-driven Termly Event-driven Xxxxxxx looked after   🞏 🞏 The relevant LA as corporate parent require all information relating to the educational progress and outcomes of CLA. Attendance for CLA is collected from those out of authority CLA children. Yes Yes Termly Weekly Data Required Data detail Statutory Regularity Admissions The details and outcome of every application, made directly to the school, including appeals outcomes, for Reception to Year 6 The on roll date of new starters Yes Yes Weekly Weekly SEN Pupils at school Support Pupils with an EHCP Annual Review information Yes Yes Yes Annually Annually Within statutory timescales Transport Pupil name Pupil age Home address Distance from home to school and route Additional/Special needs/Education Health & Care Plans/Statements of Special Educational Needs Income status of family Entitlement under the Council’s transport policies Mode of transport Routes Ticketing arrangements/authority to travel Control measures put in place to ensure a suitable travel arrangement Transport timings Yes Weekly Statutory Statutory data returns including: • school census, • end of key stage tests, assessments and examinations • school workforce census Yes Yes Yes Termly Annually Annually Locally required • Provisional Foundation Stage. Year 1 Phonics, KS2 & KS2 examination results at an institution level • Nominated data contact No No Annually Annually St. Bart’s Multi-Academy Trust c/o Belgrave St. Xxxxxxxxxxx’x Academy,