Common use of REPORTING AND OTHER DOCUMENTATION Clause in Contracts

REPORTING AND OTHER DOCUMENTATION. Reporting shall be performed in accordance with the General Conditions, instructions and templates for the type of grant which the Parties have received. If the Swedish Partner Organisation has its own general conditions that are equivalent to ForumCiv’s General Conditions, these can be attached to the Agreement with the Local Partner Organisation. The report shall include, inter alia, the following elements: A narrative report. A financial report, including the information set out in Article 7 below. An audit report, including a Management Letter, a Report on specifically agreed audit procedures and, if the Auditor has observations or recommendations, a Management Response, in accordance with the requirements of Article 8 below and ForumCiv’s audit instruction for the Swedish Partnership Programme. The final report must include documentation of the transfer of such assets as specified in Article 6 of the General Conditions. The Local Partner Organisation shall submit complete reporting for the Project according to the following plan: Final report to be submitted to the Swedish Partner Organisation by [DD/MM/YYYY]. If the Project Period is longer than 18 months, progress report(s) must be submitted to the Swedish Partner Organisation by [DD/MM/YYYY] and cover the previous year's activities. The final report replaces the progress report for the last year of the project. Throughout the term of the Agreement, the Local Partner Organisation is obliged to submit the following documents to the Swedish Partner Organisation within one (1) month of their completion: Signed documentation (meeting protocol or similar) verifying the authorised signatories (or similar). Signed documentation (annual meeting protocol or similar) of the members’ discharge and election of the organisation’s board; insight and review of the organisation’s governance and finances; voting regarding the organisation’s plans, strategies, policies, direction etc. Signed report(s) of the organisation’s operational activities during the past year. Signed report(s) of the organisation’s finances (incomes and expenditures, etc.) during the past year. Audit report dated and signed by the auditor, If the Local Partner Organisation is unable to meet the deadlines stated above, the Swedish Partner Organisation must be informed immediately. All reports within the Project must be prepared in [English / Spanish / French / etc.].