Repairs Tasking Clause Samples
The Repairs Tasking clause defines the responsibilities and procedures for assigning and carrying out repair work under an agreement. It typically outlines who is authorized to request repairs, the process for reporting issues, and the standards or timelines for completing the work. For example, it may specify that the tenant must notify the landlord of any maintenance needs, and the landlord must address them within a set period. This clause ensures that repair tasks are clearly allocated and managed, reducing disputes and maintaining the property in good condition.
Repairs Tasking. 3.5.1 Receipt of each Electronic Repair order shall be acknowledged by the Contractor within five working days. If the Contractor is unable to accept the order, either wholly or in part then he shall notify the Demanding Authority immediately upon receipt of the order giving reasons for non-acceptance.
3.5.2 Within 3 weeks of receipt of the Article for repair and the associated Electronic Repair Order, whichever is the later, the Contractor shall conduct an examination of the Article against the details notified on the relevant Electronic Repair Order, raising a discrepancy report using MoD Form 445 if the article is found to be incorrect. Non receipt of a related Article/Electronic Repair Order shall be notified by the Contractor to the Authority within three weeks of receipt of either the Electronic Repair Order or the Article.
3.5.3 Should the Authority require to reduce the quantity ordered, cancel the order, change the reference number or packaging requirements etc before the article is delivered then the Authority shall amend the Electronic Repair Order to notify the Contractor accordingly. The amended Electronic Repair Order shall refer to the original Electronic Repair Order and shall constitute a formal amendment to the order. When circumstances require the article(s) to be diverted from the original consignment address direct to a vessel then the Authority shall issue a MoD Form 199 Diversion Order.
3.5.4 The Electronic Repair Order is authorisation to commence Work to repair the Article, therefore the Contractor is to proceed without further approval from the Authority for all Articles deemed to be in the Task Definitions in Para’s. 3.3.1.a (Strip and Survey/No fault Found/Beyond Economical Repair Definition) and 3.3.1.b (Minor Repair Definition). The level of activity undertaken is to be formally advised to the Authority.
3.5.5 Medium Repair as detailed under Para 3.3.1.c (Medium Repair Definition) & Major Repair as detailed under Para.
3.3.1. d (Major Repair Definition), require written approval from the Authority before proceeding, with evidence to be provided that this will not compromise the article status (As defined by the ‘Serviceable Not New’ status at para 3.2 above). The Contractor shall forward formal written evidence to the Authority detailing the level of work for approval. The Authority shall undertake regular audits of the surveys reports to verify the extent of the repairs undertaken.
3.5.6 Components that are deemed to be peris...
Repairs Tasking. 4.1. Receipt of each DEFFORM 300 or P2P order shall be acknowledged by the Contractor within 5 working days. If the Contractor is unable to accept the order, either wholly or in part then he shall notify the Demanding Authority immediately upon receipt of the order giving reasons for non-acceptance and, where appropriate, recommendations for an amendment.
4.2. Within 3 weeks of receipt of the Article for repair and the associated DEFFORM 300 or P2P order, whichever is the later, the Contractor shall conduct an examination of the Article against the details notified on the relevant DEFFORM 300 or P2P order, raising a discrepancy report using MoD Form 445 if the article is found to be incorrect. Non receipt of a related Article/DEFFORM 300 or P2P order shall be notified by the Contractor to the Authority within three weeks of receipt of either the DEFFORM 300 or P2P order or the Article.
4.3. Should the Authority require to reduce the quantity ordered, cancel the order, change the reference number or packaging requirements etc before the Article is delivered then the Authority shall use form DEFFORM 301 or P2P order to notify the Contractor accordingly. The DEFFORM 301 or P2P order shall refer to the original DEFFORM 300 or P2P order and shall constitute a formal amendment to the order. When circumstances require the article(s) to be diverted from the original consignment address direct to a vessel then the Authority shall issue a MoD Form 199 Diversion Order.
4.4. The DEFFORM 300 or P2P order is authorisation to commence work to repair. Therefore the Contractor is to proceed without further approval from the Authority for all Articles deemed to be in the task definitions in paras. 2.1.1 and 2.